Supply and Maintenance of Smart Valve Keys

Supply and Maintenance of Smart Valve Keys

Thames Water Utilities Limited intends to award a framework agreement for the design, development, supply and maintenance (or any individual elements of these areas) of a new smart valve key.

United Kingdom-Reading: Flange adaptors

2015/S 102-186341

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre — 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

FA1258 — Smart Valve Keys (Supply and maintenance of).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Whole of Thames Water operating region.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 7

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 500 000 and 3 500 000 GBP

II.1.5)Short description of the contract or purchase(s):

Thames Water Utilities Limited intends to award a framework agreement for the design, development, supply and maintenance (or any individual elements of these areas) of a new smart valve key that will be used by network service technicians to control the operation of valves on Thames Water’s clean water network. The product will record the data about all valve movements and will automatically transfer the data to the Network Management Centre (NMC) to provide them with real time information about the status of the network.
It is expected that the successful supplier(s) will provide all on-going technical support of the device, including end user training, hardware maintenance/repair and software support, upgrades for the duration of the framework agreement.
Some of our key high level user requirements are shown below. This list is provided as an indicator of key user requirements only and is not exhaustive. Our key high level user requirements include, without limitation, the following:
1) The unit needs to be of a robust design and be constructed so that enough torque can be generated through the device for an operator to turn larger valves. Materials used in the construction of the unit should be lightweight wherever possible to enable easier handling for field based staff.
2) Each smart valve key is to have a unique ID and must also be able to record time and date information.
3) The product must be able to record and display the number of key turns and the turn direction on shutting or opening of the valve.
4) When the smart valve key is placed on a valve it needs to identify certain specific valve information, including valve size and Geographic Information System (GIS) reference.
5) Data collected by the smart valve key needs to be transferred to SAP, GIS and Permit to Work (PTW) systems. GIS will be showing real time valve movements. The smart valve key needs to be able to download data remotely.
6) Any unauthorised valve movements using the smart valve key to be flagged up by an alarm at the Network Management Centre (NMC).
7) Battery life of the unit must last between 10-12 twelve hours between charging. An alarm notification to be transmitted from the unit to the NMC when the battery status is at less than 10 % capacity.
8) The successful supplier(s) will be required to produce and manufacture a smart valve key that will be adaptable to fit different valves/depths and sizes.

II.1.6)Common procurement vocabulary (CPV)

44167111, 65130000, 42131100, 42131142, 42131144

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Information to be provided in the invitation to negotiate.

II.2.2)Information about options

Options: yes
Description of these options: Any agreement awarded would be for an initial duration of 5 years, with options to extend annually up to a maximum overall term of 7 years — or Thames Water may award for 5 or 7 years from the outset.

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 84 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in the Invitation to Negotiate.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to any award.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specified in the Invitation to Negotiate.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3) and the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3) and the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3) and the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Thames Water reserves the right to conduct an electronic auction, if it wishes to do so, as part of the award criteria for the particular contract/agreement.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

FA1258 Smart Valve Keys (Supply and maintenance of)

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 5 to 7 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

All suppliers who wish to respond to this OJEU notice must request a pre-qualification questionnaire (PQQ) by emailingprocurement.support.centre@thameswater.co.uk providing the following details:

— Company Name;
— Contact Name (x 2);
— Contact Email (x 2);
— Contact Telephone (x 2);
— Project being applied for (please state the title used in section II.1.1 of this notice).
Thames Water’s Procurement Support Centre will then send you an email (to the email address provided by you) setting out login details for Thames Water’s eSourcing system (Smartsource).
To view the PQQ you will need to login to Thames Water’s eSourcing system (Smartsource). Should you wish to submit a PQQ, you must complete and submit it on Thames Water’s eSourcing system by the date and time stated in the PQQ. Further instructions for bidders are set out within the PQQ.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.5.2015

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