Supply and Maintenance of Smart Valve Keys
Thames Water Utilities Limited intends to award a framework agreement for the design, development, supply and maintenance (or any individual elements of these areas) of a new smart valve key.
United Kingdom-Reading: Flange adaptors
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Thames Water Utilities Limited
Procurement Support Centre — 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.3)Contract award on behalf of other contracting entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Whole of Thames Water operating region.
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
maximum number of participants to the framework agreement envisaged: 2
Duration of the framework agreement
Duration in years: 7
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT
Range: between 500 000 and 3 500 000 GBP
II.1.5)Short description of the contract or purchase(s):
It is expected that the successful supplier(s) will provide all on-going technical support of the device, including end user training, hardware maintenance/repair and software support, upgrades for the duration of the framework agreement.
Some of our key high level user requirements are shown below. This list is provided as an indicator of key user requirements only and is not exhaustive. Our key high level user requirements include, without limitation, the following:
1) The unit needs to be of a robust design and be constructed so that enough torque can be generated through the device for an operator to turn larger valves. Materials used in the construction of the unit should be lightweight wherever possible to enable easier handling for field based staff.
2) Each smart valve key is to have a unique ID and must also be able to record time and date information.
3) The product must be able to record and display the number of key turns and the turn direction on shutting or opening of the valve.
4) When the smart valve key is placed on a valve it needs to identify certain specific valve information, including valve size and Geographic Information System (GIS) reference.
5) Data collected by the smart valve key needs to be transferred to SAP, GIS and Permit to Work (PTW) systems. GIS will be showing real time valve movements. The smart valve key needs to be able to download data remotely.
6) Any unauthorised valve movements using the smart valve key to be flagged up by an alarm at the Network Management Centre (NMC).
7) Battery life of the unit must last between 10-12 twelve hours between charging. An alarm notification to be transmitted from the unit to the NMC when the battery status is at less than 10 % capacity.
8) The successful supplier(s) will be required to produce and manufacture a smart valve key that will be adaptable to fit different valves/depths and sizes.
II.1.6)Common procurement vocabulary (CPV)
44167111, 65130000, 42131100, 42131142, 42131144
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Information about lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: Any agreement awarded would be for an initial duration of 5 years, with options to extend annually up to a maximum overall term of 7 years — or Thames Water may award for 5 or 7 years from the outset.
II.2.3)Information about renewals
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 84 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
Description of particular conditions: Specified in the Invitation to Negotiate.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2.2)Information about electronic auction
Additional information about electronic auction: Thames Water reserves the right to conduct an electronic auction, if it wishes to do so, as part of the award criteria for the particular contract/agreement.
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: Between 5 to 7 years.
VI.2)Information about European Union funds
All suppliers who wish to respond to this OJEU notice must request a pre-qualification questionnaire (PQQ) by email@example.com providing the following details:
— Company Name;
— Contact Name (x 2);
— Contact Email (x 2);
— Contact Telephone (x 2);
— Project being applied for (please state the title used in section II.1.1 of this notice).
Thames Water’s Procurement Support Centre will then send you an email (to the email address provided by you) setting out login details for Thames Water’s eSourcing system (Smartsource).
To view the PQQ you will need to login to Thames Water’s eSourcing system (Smartsource). Should you wish to submit a PQQ, you must complete and submit it on Thames Water’s eSourcing system by the date and time stated in the PQQ. Further instructions for bidders are set out within the PQQ.
VI.4.2)Lodging of appeals
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice: