Supply and Support of a HPC Facility at Loughborough University

Supply and Support of a HPC Facility at Loughborough University

The aim of this procurement is to enter into a contract with a single supplier to supply and support a High Performance Computing system sited at Loughborough University.

United Kingdom-Loughborough: Super computer

2016/S 195-351993

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Loughborough University
Purchasing Office
Contact point(s): Tim Burton
LE11 3TU Loughborough
United Kingdom
Telephone: +44 15092223610
E-mail: T.J.Burton@lboro.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/loughborouni/aspx/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LU00513 — Supply and Support of a HPC facility at Loughborough University.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UK,UKF22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The aim of this procurement is to enter into a contract with a single supplier to supply and support a High Performance Computing (HPC) system sited at Loughborough University.
A consortium of the Universities of Aston, Birmingham, Leicester, Loughborough, Nottingham, Queen Mary and Warwick intends to purchase a High Performance Computing facility to serve regional industrial and academic research requirements. The facility will be used both for the running of locally developed codes and commercial packages. This system is funded by the recent EPSRC call for Tier 2 centres and therefore any proposed solution must be delivered, installed and acceptance tested by the 31.3.2017. In order to allow time for acceptance testing we expect the system to be delivered and installed by no later than the 17.2.2017.
The consortium intends to spend approximately GBP3.2M including VAT on purchasing the computer system. As a guide we expect that approximately GBP 3m will be spent on the x86 and storage component with the remaining GBP200k on the OpenPOWER component.

II.1.6)Common procurement vocabulary (CPV)

30211100, 72611000, 72610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 2 666 667 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be against milestones as outlined in the ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Must be one corporate entity. If a consortium joint and several liability will be required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: .As set out within the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out within the tender documents.
Minimum level(s) of standards possibly required: As set out whin the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LU00513

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.11.2016 – 00:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.11.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.11.2016 – 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Bidders interested in this procurement can access our ITT (Invitation to Tender) via our electronic tendering system In-Tend. A link to In-Tend can be found in section 1 of the notice, repeated here:

https://in-tendhost.co.uk/loughborouni/aspx/home

Tenders must be returned, via In-Tend by the deadline stated in section IV.3.4, repeated here — 12 noon on the 2.11.2016.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.10.2016

 

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