Supply and Support of GIS Software

Supply and Support of GIS Software

Lot 1 – Support and Maintenance of Existing Core and Non-Core ARCGIS Products.

United Kingdom-Belfast: Software package and information systems

2015/S 159-292469

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DFP – IT Assist
Craigantlet Buildings, Stoney Road
Contact point(s): eddy.dickson@dfpni.gov.uk UKN
BT4 3SX Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department for Social Development NI
Lighthouse Building, 1 Cromac Place
BT7 2JB Belfast
UNITED KINGDOM

Department of Finance and Personnel
Clare House, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM

Department of Culture Arts and Leisure NI
Causeway Exchange, 1-7 Bedford Street
BT2 7EG Belfast
UNITED KINGDOM

Department of Enterprise Trade and Investment NI
Netherleigh, Massey Avenue
BT4 2JP Belfast
UNITED KINGDOM

Department for Regional Development NI
Clarence Court Adelaide Street
BT2 8GB Belfast
UNITED KINGDOM

Department of Justice NI
Block B, Castle Buildings
BT4 3SG Belfast
UNITED KINGDOM

Department for Employment and Learning NI
Adelaide House, 39 — 49 Adelaide Street
BT2 8FD Belfast
UNITED KINGDOM

Department of Health Social Services and Public Safety NI
Castle Buildings
BT4 3SQ Belfast
UNITED KINGDOM

Department of Education NI
Rathgael House
BT19 7PR Bangor
UNITED KINGDOM

Department of Agriculture and Rural Development NI
Dundonald House
BT4 3SB Belfast
UNITED KINGDOM

Department of the Environment NI
Goodwood House, 44-58 May Street
BT1 4NN Belfast
UNITED KINGDOM

Department for Regional Development Transport NI
Clarence Court Adelaide Street
BT2 8GB Belfast
UNITED KINGDOM

Northern Ireland Housing Executive
2 Adelaide Street
BT2 8BP Belfast
UNITED KINGDOM

Armagh City Banbridge and Craigavon Borough Council
Craigavon Civic and Conference Centre PO Box 66 Lakeview Road
BT64 1AL Craigavon
UNITED KINGDOM

Agri-Food and Biosciences Institute NI
Newforge Lane
BT9 5PX Belfast
UNITED KINGDOM

Lisburn and Castlereagh City Council
Island Civic Centre Lagan Valley Island The Island
BT27 4RL Lisburn
UNITED KINGDOM

Belfast City Council
Belfast City hall
BT1 5GS Belfast
UNITED KINGDOM

Causeway Coast and Glens Borough Council
Civic Headquarters Cloonavin 66 Portstewart Road
BT52 1EY Coleraine
UNITED KINGDOM

Newry Mourne and Down District Council
District Council Offices O’Hagan House Monaghan Row
BT35 8DJ Newry
UNITED KINGDOM

Fermanagh and Omagh District Council
The Townhall 2 Townhall Street
BT74 7BA Enniskillen
UNITED KINGDOM

Mid and East Antrim Borough Council
The Braid 1-29 Bridge Street
BT43 5EJ Ballymena
UNITED KINGDOM

Antrim and Newtownabbey Borough Council
Antrim Civic Centre 50 Stiles Way
BT41 2UB Antrim
UNITED KINGDOM

Mid Ulster District Council
Dungannon Office Circular Road
BT71 6DT Dungannon
UNITED KINGDOM

Ards and North Down Borough Council
Town Hall, The Castle
BT20 4BT Bangor
UNITED KINGDOM

Derry City and Strabane District Council
Council Offices, 98 Strand Road
BT48 7NN Derry
UNITED KINGDOM

Office of the First Minister and Deputy First Minister NI
Stormont Castle
BT4 3TT Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DFP — IT Assist Provision and Support of GIS Licenses.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract is for the provision and Support of GIS Licenses for an initial period of 3 years with 2 options to extend for a period of 3 years each. It has been split into 2 lots:
Lot 1 – Support and Maintenance of Existing Core and Non-Core ARCGIS Products.
Lot 2 – Provision of Training, Guidance and Advice for Existing ARCGIS Products.

II.1.6)Common procurement vocabulary (CPV)

48000000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract has been split into two lots:
Lot 1 — Support and Maintenance of Existing Core and Non-Core ARCGIS Products.
This requirement is for the support and maintenance of the existing ARCGIS products.
Lot 2 — Provision of Training, Guidance and Advice for Existing ARCGIS Products.
This requirement is for the provision of training, guidance and advice for existing ARCGIS Products.
A number of NI Public Sector Organisations may wish to avail of this procurement.
Some of those organisations may be in existing support and Enterprise Level Agreement (ELA) contracts and may wish to transition into this contract at a time within the life of this contract.
It may be necessary for additional services to be provided in line with the scope of this Specification dependant on the requirements of Northern Ireland Public Sector Organisations.
Estimated value excluding VAT: 14 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 — Support and Maintenance of Existing Core and Non-Core ARCGIS Products

1)Short description

This lot is for Support and Maintenance of Existing Core and Non-Core ARCGIS Products for an initial period of 3 years with 2 options to extend for a period of 3 years each.

2)Common procurement vocabulary (CPV)

48000000, 72000000

3)Quantity or scope

Lot 1 — Support and Maintenance of Existing Core and Non-Core ARCGIS Products.
This requirement is for the support and maintenance of the existing ARCGIS products.
A number of NI Public Sector Organisations may wish to avail of this procurement.
Some of those organisations may be in existing support and Enterprise Level Agreement (ELA) contracts and may wish to transition into this contract at a time within the life of this contract.
It may be necessary for additional services to be provided in line with the scope of this Specification dependant on the requirements of Northern Ireland Public Sector Organisations.
Estimated value excluding VAT: 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers can bid for one or both lots.

Lot No: 2Lot title: Lot 2 — Provision of Training, Guidance and Advice for Existing ARCGIS Products

1)Short description

This lot is for Provision of Training, Guidance and Advice for Existing ARCGIS Products for an initial period of 3 years with 2 options to extend for a period of 3 years each.

2)Common procurement vocabulary (CPV)

48000000, 72000000

3)Quantity or scope

Lot 2 — Provision of Training, Guidance and Advice for Existing ARCGIS Products.
This requirement is for the provision of training, guidance and advice for existing ARCGIS Products.
A number of NI Public Sector Organisations may wish to avail of this procurement.
Some of those organisations may be in existing support and Enterprise Level Agreement (ELA) contracts and may wish to transition into this contract at a time within the life of this contract.
It may be necessary for additional services to be provided in line with the scope of this Specification dependant on the requirements of Northern Ireland Public Sector Organisations.
Estimated value excluding VAT: 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers can bid for one or both lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

62904

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.9.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.9.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 14.9.2015

Place:

Clare House, 303 Airport Road West, Belfast, BT3 9ED at 15:30

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Central Procurement Directorate Procurement Officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Interested in tendering for this competition must register and submit their tender through e-Tenders at the following link:https://etendersni.gov.uk/epps

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must generally be brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into the court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.8.2015

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