Supply Application License Management Solution

Supply Application License Management Solution

The requirements define an Application License Management solution that would allow ITAssist to monitor all applications that are installed on user’s workstations, as well as monitor which of these applications are licensed and which are not.

United Kingdom-Belfast: Information technology requirements review services

2014/S 162-290829

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
For the attention of: Gavin Grogan
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 2890816350
E-mail: gavin.grogan@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DFP – IT Assist Software Asset Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The requirements define an Application License Management solution that would allow ITAssist to monitor all applications that are installed on user’s workstations, as well as monitor which of these applications are licensed and which are not. From this information ITAssist can ensure that only applications that are licensed will be made available to users and will also ensure that users will only have the licensed applications that they are required to have, for their business needs. ITAssist would also make users aware of applications which they haven’t been using, so as these applications and their licenses, can be reclaimed and used for others with specific business needs.
The initial requirement must provide licenses for 18 000 client computers and 1 000 servers, with costed options to increase the number of client licenses to 26 000 and servers to 1 500 over the life of the contract.

II.1.6)Common procurement vocabulary (CPV)

7222300072212218

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The primary objective of this project is to have a software package in place that will allow ITAssist to monitor the licenses management of all applications, accessed by all users, within the Northern Ireland Civil Service, as well as the NDPD’s that ITAssist also support.
ITAssist also wish to have this software package in place, to monitor which applications are residing on user’s workstations but are not being accessed allowing for software to be un-installed from the user’s workstation and it, along with its appropriate license, will be returned to ITAssist.
ITAssist would require the software to be able to provide reports to
— provide evidence per application of how many users are accessing it;
— amount of licenses currently being used;
— how many licences are still to be used;
— provide evidence on the applications that have been provided, along with their licenses, over whatever time period; and
— provide evidence of how many applications and licenses have been reclaimed from users.
The software should also take into consideration local applications, as well as virtual applications, that will be installed with a large number of users.
The initial requirement must provide licenses for 18 000 client computers and 1 000 servers, with costed options to increase the number of client licenses to 26 000 and servers to 1 500 over the life of the contract.
Costs must also include any licenses required to provide management consoles for the solution.
Estimated value excluding VAT: 120 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Tender documentation.
Minimum level(s) of standards possibly required:
Company & Personnel Experience (Pass/Fail) as specified in the Instructions to Tenders within the Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P12709

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.10.2014 – 14:59

IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.10.2014 – 15:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once):https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Body responsible for mediation procedures

The Central Procurement Directorate
303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
E-mail: ictprocurement.cpd@dfpni.gov.uk
Telephone: +44 2890816350
Internet address: http://www.dfpni.gov.uk/cpd

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Central Procurement Directorate
303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
E-mail: ictprocurement.cpd@dfpni.gov.uk
Telephone: +44 2890816350
Internet address: http://www.dfpni.gov.uk/cpd

VI.5)Date of dispatch of this notice:

22.8.2014

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