Supply of Asset Management Systems

Integrated Housing Management / Asset Management Systems.

United Kingdom-St Helens: Software package and information systems

2016/S 053-089004

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Torus62 Limited
Helena Central, 4 Corporation Street
WA9 1LD St Helens
UNITED KINGDOM
Telephone: +44 1925452404
E-mail: sam.saxon@WeAreTorus.co.uk

Internet address(es):

General address of the contracting authority: www.wearetorus.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Integrated Housing Management / Asset Management Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKD51

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Software package and information systems. Network operating system software package. Document management software package. Software package suites. IT software package. Miscellaneous software package and computer systems.
Lot 1: Integrated Housing Management System to include, Contractor Management Customer Relationship Management and Mobile Working Systems.
Lot 2: Asset Management System.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48214000, 48311000, 48422000, 48517000, 48900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Integrated Housing Management System

1)Short description

Integrated Housing Management System, including Housing Management, Contractor Management Customer Relationship Management and Mobile Working Systems.

2)Common procurement vocabulary (CPV)

48000000, 48214000, 48311000, 48422000, 48517000, 48900000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 850 000 and 950 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Asset Management System

1)Short description

Asset Management System.

2)Common procurement vocabulary (CPV)

48000000, 48214000, 48311000, 48422000, 48517000, 48900000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 100 000 and 120 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.4.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.4.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 29.4.2016 – 17:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at: https://torus.delta-esourcing.com/tenders/UK-UK-St-Helens:-Software-package-and-information-systems./4Q3G4J6QYW

To respond to this opportunity, please click here: https://torus.delta-esourcing.com/respond/4Q3G4J6QYW

GO Reference: GO-2016312-PRO-7907071.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Torus62 Limited
Warrington
UNITED KINGDOM

Body responsible for mediation procedures

Torus62 Limited
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In the event of any dispute or difference (‘the Appeal’) arising from this Contract Notice or the subsequent tender process, such Appeal shall be referred to Torus62’s appeals procedure as follows:
1. The Appeal shall be sent to Torus62 Ltd, Catherine Phillips, Group Head (Legal and Governance) who shall refer the Appeal for resolution through an appropriate Torus62 Director who has had no involvement with the Contract Notice or subsequent tender process.
2. In the event that the Appeal is not resolved through the appropriate Torus62 Director then the Appeal shall be referred to a panel set up by Torus62’s Board of Directors for resolution.
3. If the parties are unable to resolve the Appeal through the above 2-stage procedure then the Appeal shall be referred by either party for arbitration in accordance with the provisions of the Arbitration Acts 1950 and 1996 by a sole arbitrator to be appointed by agreement between the parties or in default of agreement to be referred to the Alternative Dispute Resolution service, Padre. The costs of such arbitration shall be borne equally by both parties. In following the Appeal procedure the parties shall act in good faith towards each other and shall use their best endeavours to resolve the dispute.
Following implementation in to English Law of Directive 2007/66/EC of the European Parliament and of the Council (‘the Directive’), regulations implementing the Directive and providing for the lodging of appeals shall apply. Torus62 will issue an award decision notice (standstill letter) to tenderers as soon as possible after the award decision has been made. The notice will include the information prescribed by Regulation 86, Public Contracts Regulations 2015. A similar notice will also be sent to applicants who applied to be included among the tenderers but did not submit an offer, either because they withdrew or were eliminated. In this instance the notice will not include the relative advantages of the successful tender, because the applicant will not have submitted an offer. Applicants who have been eliminated or dropped out at earlier stages of the tender (for example, at pre-qualification questionnaire stage) and have already been informed of the rejection of their application and the reasons for it will not be sent a standstill letter. However, where a decision is taken to exclude an applicant prior to contract award, the applicant will be notified of that decision. In this case the applicant will have 2 working days from notification of the decision to request additional debriefing and that information will be provided within 10 working days. Torus62 will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The standstill period will end at midnight at the end of the 10th day after the date on which Torus62 sends the award decision notice (by fax or email). Where the standstill notice is sent by means other than fax or email, the period will end at the latest by midnight at the end of the 15th day after the sending date (or earlier, if more than 10 days after the date on which the last economic operator received the notice have elapsed). This period will allows unsuccessful tenderers to seek further debriefing from Torus62 before the contact is entered in to. Any claim for a declaration of ineffectiveness will need to brought within either 30 days of the contract award notice (where an OJEU Notice was not published and the Contract Award Notice sets out the justification for not doing so) or otherwise 6 months from the day of contract signature. All claims other than for ineffectiveness must be brought promptly and within 3 months from when the cause of action arises.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Torus62 Limited
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

12.3.2016

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