Supply Asset Valuation System

Supply Asset Valuation System

Single UK wide 5 year with optional extensions of up to 2 years duration Contract (referred to as commission in this brief) to support the resource accounting requirements for each of the 4 national road administrations’ asset valuations.

United Kingdom-Leeds: IT services: consulting, software development, Internet and support

2016/S 006-006871

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highways England
Lateral, City Square
For the attention of: Jones Colin
LS11 9AT Leeds
UNITED KINGDOM
Telephone: +44 3004702469
E-mail: Colin.Jones@highwaysengland.co.uk

Internet address(es):

General address of the contracting authority: http://www.highways.gov.uk/highwaysengland

Address of the buyer profile: https://highways.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Welsh Assembly Government Transport, Housing and Regeneration
Cathays Park
CF10 3NQ Cardiff
UNITED KINGDOM

The Scottish Executive
Buchanan House, 58 Port Dundas Road
G4 0HF Glasgow
UNITED KINGDOM

Department for Regional Development (NI)
Clarence Court, 10-18 Adelaide Street
BT2 8GB Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK National Road Authorities Asset Valuation System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 5

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Highways England, Housing and Regeneration of the Welsh Government, DRD TransportNI and Transport Scotland (‘the Roads Authorities’) propose to put in place a single UK wide 5 year with optional extensions of up to 2 years duration Contract (referred to as commission in this brief) to support the resource accounting requirements for each of the 4 national road administrations’ asset valuations. Highways England will be running the procurement on behalf of the other departments but will only be responsible for the allocation of its own task orders and not those of the other departments. Each department will be responsible for remuneration of its own task orders.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the e-Sourcing portal (this is only required once);

— Browse to the e-Sourcing Portal: https://highways.bravosolution.co.uk and click the link to register;

— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the user name you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender ITT: 2828;
— Login to the portal with the user name / password;
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only);
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender;
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk. The ITT reference is 2828. All correspondence relating to this tender must come through the Bravosolutions e-Tendering service.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the Information for Tenderers Document on ITT: via the Bravosolutions sIte.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the Information for Tenderers Document on ITT: via the Bravosolutions sIte.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.2.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.2.2016
Place: Technical and commercial envelopes consecutive opening
Highways England
For the attention of: Colin Jones
LS11 9AT Leeds
UNITED KINGDOM

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.1.2016

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