Supply Audio Visual and Presentation Equipment to Scottish Parliament

Supply Audio Visual and Presentation Equipment to Scottish Parliament

The Scottish Parliamentary Corporate Body requires a Contractor to provide audio, visual and presentation Equipment on a hire basis and to provide associated technical support Services for events and exhibitions.

United Kingdom-Edinburgh: Audio-visual equipment

2015/S 186-337260

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
For the attention of: James Vinestock
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486620
E-mail: james.vinestock@scottish.parliament.uk
Fax: +44 1313486621

Internet address(es):

General address of the contracting authority: http://www.scottish.parliament.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284

Electronic access to information: https://in-tendhost.co.uk/scottishparliament/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/scottishparliament/aspx/Home

Further information can be obtained from: Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486620
Fax: +44 1313486621
Internet address: http://www.scottish.parliament.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486620
Fax: +44 1313486621
Internet address: http://www.scottish.parliament.uk

Tenders or requests to participate must be sent to: Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486620
Fax: +44 1313486621
Internet address: http://www.scottish.parliament.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: devolved parliament

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Scottish Parliamentary Corporate Body

The Scottish Public Service Ombudsman

The Scottish Information Commissioner

The Commissioner for Ethical Standards in Public Life in Scotland

The Children’s Commissioner

The Scottish Human Rights Commission

The Standards Commission for Scotland

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Audio Visual and Presentation Equipment and Associated Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: All of Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide audio, visual and presentation Equipment on a hire basis and to provide associated technical support Services for events and exhibitions. The Contractor will be required to provide the following:
— Hire of audio, visual and presentation,
— Equipment including lighting and staging,
— Audio, visual technical Services,
— Stage and set design.
This is not an exhaustive list and the Contractor may be asked to provide other audio visual/presentation Services.
The primary location for the provision of the Services will be the Scottish Parliament premises based at Holyrood in Edinburgh; however, there may be a requirement to provide the Services in other venues throughout Scotland.

II.1.6)Common procurement vocabulary (CPV)

32321200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There is no guarantee as to the exact quantity of the Services that will be required. Historically AV services have been required at up to 150 events annually. This includes provision at MSP Sponsored Events and Major Events. Commercial Events have AV requirements at approximately 15-20 events annually.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.2.2016. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The SPCB will pay all sums properly due within 30 days of having received a valid invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
We will carry out a credit check with Creditsafe Business Solutions, an independent specialist company that produces credit ratings and financial reports. We will review the information we have obtained and may ask for further information so that we may manage any risk of contracting with your organisation and we may seek to obtain a deed of guarantee (e.g. from a parent company, bank or insurance company).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NIC/G&S/85
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.11.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

6.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 6.11.2015 – 14:00

Place:

The Scottish Parliament, Procurement Services C2.05.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The SPCB has adopted an electronic system for managing the tendering process — ‘In-tend’. Documentation for this contract will be issued and collected electronically via the ‘Current tenders’ tab on the e-Tendering website:

https://in-tendhost.co.uk/scottishparliament

For guidance on how to download these documents, please use the help facility through the eProcurement website (address as above). For further assistance on using the e-Tendering website, please contact +44 1313486620.
The SPCB does not commit to letting a contract for all or any of the requirements listed.
The SPCB will not be liable for any costs incurred by those expressing interest in or tendering for this contract.
Any contract awarded shall be governed by and construed in accordance with the laws of Scotland and both parties submit to the exclusive jurisdiction of the Scottish Courts.
As part of the SPCB responsibilities under the Freedom of Information (Scotland) Act 2002, the SPCB may be required to disclose information provided by you in relation to this requirement to anyone who makes a request under the Act.
The SPCB provided no guarantee of the volume or the value of business that may be procured from the contract throughout its term.
(SC Ref: 414310).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.9.2015

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