Supply AV Equipment to University of Wolverhampton

Supply AV Equipment to University of Wolverhampton

5 Lots.  This is a one off Procurement exercise for the University, however a minimum 2 year warranty (unless otherwise stated) is to be provided on all equipment.

United Kingdom-Wolverhampton: Audio-visual equipment

2018/S 080-179149

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Wolverhampton
MX Building, Camp Street
Wolverhampton
WV1 1AD
United Kingdom
Telephone: +44 1902321000
E-mail: Procurement@wlv.ac.uk
NUTS code: UKG

Internet address(es):Main address: www.wlv.bravosolution.co.uk

Address of the buyer profile: www.wlv.ac.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.wlv.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.wlv.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

18-01 Provision of AV Equipment and Services for the Summer Works Programme

Reference number: 18-01

II.1.2)Main CPV code

32321200

II.1.3)Type of contract

Services

II.1.4)Short description:

The University is seeking to appoint Contractors for the completion of the Summer Works AV Programme, which will take place between June and November. Please refer to Appendix 1 Programme of works (on BravoSolution). This is a one off Procurement exercise for the University, however a minimum 2 year warranty (unless otherwise stated) is to be provided on all equipment.

The Tender is split in to the following lots:

— Lot 1: Lecture Theatre (Yellow),

— Lot 2: Joint Classroom (Green),

— Lot 3: Large Classroom (Purple),

— Lot 4: Standard Classroom (Red),

— Lot 5: Standard Classroom (Blue),

Contractors must provide a Tender submission for all Lots; however no one Contractor will be awarded more than 3 lots of works. This is to ensure flexibility in the programming and to ensure that timing constraints can be adhered to. Where the University receives only one Tender submission, it reserves the right to award all works to that single Contractor to ensure completion of works.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Contractors must provide a Tender submission for all Lots; however no one Contractor will be awarded more than 3 lots of works. This is to ensure flexibility in the programming and to ensure that timing constraints can be adhered to. Where the University receives only one Tender submission, it reserves the right to award all works to that single Contractor to ensure completion of works.

II.2)Description

II.2.1)Title:

Lot No: Lot 1 – Lecture Theatre

II.2.2)Additional CPV code(s)

32321200

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

AV Equipment and Services for three Lecture Theaters at the University of Wolverhampton.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 29/05/2018
End: 30/11/2018
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Joint Classroom

Lot No: 2

II.2.2)Additional CPV code(s)

32321200

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

AV Equipment and Services for four Joint Classrooms at the University of Wolverhampton.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 29/05/2018
End: 30/11/2018
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Large Classroom

Lot No: 3

II.2.2)Additional CPV code(s)

32321200

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

AV Equipment and Services for six Large Classrooms at the University.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 29/05/2018
End: 30/11/2018
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: Standard Classroom

Lot No: 4

II.2.2)Additional CPV code(s)

32321200

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

AV Equipment and Services for nine standard classrooms at the University.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 29/05/2018
End: 30/11/2018
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 5: Standard Classroom

Lot No: 5

II.2.2)Additional CPV code(s)

32321200

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

AV equipment and services for eight Standard Classrooms at the University.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 29/05/2018
End: 30/11/2018
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Following pass/fail requirements apply to this Contract:

— the Contractor must have a minimum Turnover 1 000 000 GBP,

— the Contractor must have Public Liability Insurance at 5 000 000 GBP,

— the Contractor must have Professional Indemnity Insurance at 1 000 000 GBP,

— the Contractor must have Employer Liability Insurance at 5 000 000 GBP,

— the Contractor must have a Credit Safe score of a minimum of 30,

— the Contractor must hold ISO 9001 (Quality Management) certification,

— the Contractor must hold ISO 14001 (Environmental Management) certification,

— the Contractor must provide works in accordance to the Summer Works specific programme (provided in Appendix 1),

— the Contractor must provide submission for all lots and complete Appendix 2 Rank Preference, uploading this to the qualification envelope in BravoSolution,

— equipment provided as part of the Contract must have a minimum of a 2 year warranty,

— the Contractor must NOT have had a Contract terminated within the last 12 months,

— the Contractor must attend mandatory site visits on 27.4.2018. (Details can be found in section 4.1 of the ITT document).

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
Accelerated procedure
Justification:

The University of Wolverhampton is conducting the Tender activity in accordance with the OJEU Open Procedure – Urgent. The appointment of Contractors must be made by 29.5.2018 to ensure successful and timely delivery of the programme. This is to ensure minimum disruption to University timetabling and Student experience. Any delay in the completion of works will have a direct impact on University timetabling. The University has been unable to undertake this Tender activity prior to this date due to timescales of budgetary sign off.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/05/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/05/2018
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

University of Wolverhampton
Wolverhampton
WV1 1AD
United Kingdom
E-mail: Procurement@wlv.ac.ukInternet address:www.wlv.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

University of Wolverhampton
Wolverhmapton
WV1 1AD
United Kingdom
E-mail: Procurement@wlv.ac.ukInternet address:www.wlv.bravosolution.co.uk

VI.5)Date of dispatch of this notice:

23/04/2018

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