Supply Cleaning Products to Scottish Prison Service

Supply Cleaning Products to Scottish Prison Service

SPS intends to award a Contract for a 3 year term with options to extend by up to a further 4 years. This will enable the supply and provision of a range of miscellaneous standard janitorial supplies, including: chemical goods such as bactericidal detergent and hard surface cleaner; paper goods such as toilet tissue and disposable hand wipes.

United Kingdom-Edinburgh: Cleaning products

2014/S 125-222220

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Prison Service
Calton House, 5 Redheughs Rigg
Contact point(s): PPSD
For the attention of: Adele Rae
EH12 9HW Edinburgh
UNITED KINGDOM
Telephone: +44 1312448654
E-mail: adele.rae@sps.pnn.gov.uk
Fax: +44 1312445705

Internet address(es):

General address of the contracting authority: http://www.sps.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

01222 – The Provision of Janitorial Supplies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Scottish Prison Service (SPS) is an Agency of the Scottish Government (Justice Department) and is responsible for the management of Her Majesty’s Prisons and Young Offenders Institutions in Scotland. There are currently 13 public prisons in Scotland, an Edinburgh based Headquarters, an SPS College, and a Central Store facility. SPS currently manages a daily population of approximately 7,500 prisoners in the publically operated prison estate. There are also two privately operated prisons (HMP Kilmarnock and HMP Addiewell). Further background information is available from the SPS website: www.sps.gov.uk.

SPS intends to award a Contract for a 3 year term with options to extend by up to a further 4 years. This will enable the supply and provision of a range of miscellaneous standard janitorial supplies, including: chemical goods such as bactericidal detergent and hard surface cleaner; paper goods such as toilet tissue and disposable hand wipes; janitorial hardware such as dustpan and mops; biohazard products such as sharps containment and mattress disposal kit; and laundry detergent to any SPS locations that require such goods.
The SPS expects the supplier to offer a viable range of value for money products that meets the product description (provided in Annex 1 of Schedule B). Historic SPS expenditure on janitorial supplies has been approximately £1.5 million per annum (approximately 85% on core items and 15% on non-core items). The SPS will not guarantee annual volumes for individual items throughout its sites. Similarly there will be no guarantee of minimum order quantities or values.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=310607.

II.1.6)Common procurement vocabulary (CPV)

398300003952580033772000337710001952000044316400398312003983121033700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 200 000 and 1 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Please see enclosed PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

01222

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 21-032484 of 30.1.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:310607)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.6.2014

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