Supply of Cleaning Services Devon

Supply of Cleaning Services Devon

The Authority seeks to contract its Supply of Cleaning Services across a number of specific premises located within the counties of Devon and Somerset. 

United Kingdom-Exeter: Cleaning services

2014/S 160-287745

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon and Somerset Fire and Rescue Service
The Knowle, Clyst St George
For the attention of: Miss Aimee Collins
EX3 0NW Exeter
UNITED KINGDOM
E-mail: acollins@dsfire.gov.uk
Fax: +44 1392872300

Internet address(es):

General address of the contracting authority: www.dsfire.gov.uk

Address of the buyer profile: www.bluelight.gov.uk

Further information can be obtained from: Devon and Somerset Fire and Rescue Service
Internet address: www.bluelight.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon and Somerset Fire and Rescue Service
Internet address: www.bluelight.gov.uk

Tenders or requests to participate must be sent to: Devon and Somerset Fire and Rescue Service
Internet address: www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DS131-14 Supply of Cleaning Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: UK.

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority seeks to contract its Supply of Cleaning Services across a number of specific premises located within the counties of Devon and Somerset. These premises are currently either outsourced with a number of cleaning contractors or services are delivered by DSFRS employed cleaners. This tender opportunity draws together the service requirements within a single Contract to deliver consistency and standardisation of service and processes as well as to seek best value for the Authority.
During the life of the Contract the Authority may have a requirement to add further premises to the Contract.

Full details of the cleaning requirements, locations, specification and cleaning standards are provided in the ITT along with TUPE information. The ITT can be assessed by expressing an interest in the tender at www.Bluelight.gov.uk and access to the documents will be provided to you.

II.1.6)Common procurement vocabulary (CPV)

9091000090911100909112009091130090919200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the contract will include Routine / Planned, Periodic, Reactive and Ad Hoc cleaning, as well as management and supply of cleaning consumables, addition and removal of premises aligned with changes in the Authority’s estate and approach to cleaning.

Exclusions from the scope are listed in the Invitation To Tender which can be accessed via www.Bluelight.gov.uk

Estimated value excluding VAT:
Range: between 690 000 and 750 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract will include an option to extend for up to 36 months (3 years). The option to extend will be at the discretion of the Authority and will be exercised during the final year of the initial term of the Contract. The value of the extension may range from 240 000 GBP — 750 000 GBP.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Minimum Insurance levels:
Employers liability — 5 000 000 GBP.
Public/Products liability — 10 000 000 GBP.
Professional Indemnity — 1 000 000 GBP.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Financing conditions and payment arrangements to be determined within the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to ITT Part C, Section 3.3 for legal form for grouping of economic operators.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender documents.
Minimum level(s) of standards possibly required: See Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Invitation to Tender documents.
Minimum level(s) of standards possibly required:
See Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DS131-14

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.10.2014 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenders will be opened by Devon and Somerset Fire and Rescue Service employees, located at DSFRS Headquarters, Exeter, Devon.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.8.2014

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