Supply Computerised Central Management Lighting System

Supply Computerised Central Management Lighting System

Doncaster Council is embarking on an interesting and exciting project to install a computerised central management lighting system (CMS) to all its street lighting apparatus over the next 18 to 24 months.


United Kingdom-Doncaster: Lighting systems

2014/S 157-282405

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Doncaster Borough Council
Fl 2 Civic Building, College Road
Contact point(s): Doncaster Borough Council
DN1 3BU Doncaster
UNITED KINGDOM
E-mail: smartlight@doncaster.gov.uk

Internet address(es):

General address of the contracting authority: http://doncaster.gov.uk

Address of the buyer profile: http://doncaster.gov.uk

Electronic access to information: http://yortender.co.uk

Electronic submission of tenders and requests to participate: http://yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

All Contracting Authorities as defined within public contracts regulations 2006, reg3 contracting authorities within the Yorkshire and the Humber region.
All associated addresses
Yorkshire and the Humber Regions
UNITED KINGDOM

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Computerised Central Management Lighting System (CMS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Within the Borough of Doncaster.

NUTS code UKE31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Doncaster Council is embarking on an interesting and exciting project to install a computerised central management lighting system (CMS) to all its street lighting apparatus over the next 18 to 24 months.
It is anticipated that over this period approximately 33 000 to 37 000 Residential Luminaires will be controlled by the chosen system and additionally approximately 16 000 Luminaires on the major roads of the borough will be upgraded to allow CMS control.
It is the authorities intention to award the contract for an initial 10 year period with the option to extend the contract by a further 10 years in 5 year increments.

II.1.6)Common procurement vocabulary (CPV)

315272603571000063712200722223003319520034928500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

the provision of a computerised management system (CMS) to manage street lighting throughout the borough of Doncaster and coincide with and be compatible with LED luminaries technology.

II.2.2)Information about options

Options: yes
Description of these options: the contract term will be for an initial period of 10 years (120 months) with the option to extend for a further 10 years (120 months) in 5 year (60 months) increments.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

as detailed within the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

as detailed within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

as detailed within the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: as detailed within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: as detailed within the tender documents.
Minimum level(s) of standards possibly required: as detailed within the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
as detailed within the tender documents.
Minimum level(s) of standards possibly required:
as detailed within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

YORE 9MPN-6P7C0E

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 80-139651 of 24.4.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.10.2014 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

3.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Doncaster Council is embarking on an interesting and exciting project to install a computerised central management lighting system (CMS) to all its street lighting apparatus over the next 18 to 24 months.
It is anticipated that over this period approximately 33,000 to 37,000 Residential Luminaires will be controlled by the chosen system and additionally approximately 16,000 Luminaires on the major roads of the borough will be upgraded to allow CMS control.
All equipment is to be compatible with both LED and conventional discharge lighting solutions.
— The CMS system must be an Elexon registered CMS system
— The CMS System should also be able to communicate with individual luminaires from a central server, and fully interface with the DMBC Asset Management System
Once installed the CMS system will have the following capabilities:
— Monitoring and control
— Identify lantern problems in advance
— Provide early warning of high burning hours and high lamp voltage
— Predict LED failure
— Create maintenance routines which include LED replacement prior to failure
— Switching and dimming
— The ability to manage the power consumption of each Apparatus
— Remote control of on/off times
— Remote adjustments to lighting levels
Luminaire Controller shall comply with the following requirements: –
— It shall be fitted to all Luminaires via a NEMA socket or approved equivalent method, and shall provide twoway communication with the Group Controller and the Central Server.
— It should be lightweight and high impact resistant.
— Have a wide operating temperature range.
— A degree of protection rating not less than IP66
— Be compatible with the Luminaire and other system components
Group Controller shall comply with the following requirements: –
— The Group Controller must be able to be column mounted, and house all necessary equipment for connecting and communicating with the Central Server.
— A degree of protection rating not less than IP66.
— Have an interface between the Central Server, Luminaire Controller and Luminaire Driver/Ballast.
EN Standard form 01 – Prior information notice 7 / 12
— In the event of a Group Controller failing, the individual Luminaire Controllers must be able to revert to a timed on/off operation until such time as the fault is rectified. Failure of a Group Controller shall not result in all designated Luminaire Controllers ‘day burning’
Central Server shall comply with the following requirements: –
— The Central Server should be able to be situated at the designated Authority office, and manage the connections between the Luminaire and Group Controllers.
— The Server should have complete integration with the DMBC Asset management system.
— The Server should be able to be interrogated to produce reports in an XML format of lighting faults. It should also be able to accept XML format files from the DMBC Asset management system.
— The whole system should have at minimum a Global override facility in the event of incidents
It is the authorities intention to award the contract for an initial 10 year period with the option to extend the contract by a further 10 years in 5 year increments
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Doncaster Borough Council Corporate Procurement Team
College Road
DN1 3BU Doncaster
UNITED KINGDOM
E-mail: corporateprocurementteam@doncaster.gov.uk
Telephone: +44 1302737840

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 47 of the Public Contracts Regulations 2006, Doncaster Council will incorporate a minimum of a 10 – calendar day standstill period starting from the date when the award decision notification is despatched to bidders. This period allows unsuccessful bidders to seek further de-briefing from Doncaster Council before the Contract is entered into. Applicants have until midnight of the second working day of the standstill period for their additional debriefing requests to reach Doncaster Council. A response to such a request must be provided to the bidder by EN Standard form 02 – Contract notice 12 / 16 a minimum of 3 working days before the expiry of the standstill period. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No.5) provide for the aggrieved parties who have been harmed, or at risk of harm as a consequence of the breach of the procurement rules to bring an action to the High Court. Any such action must be brought promptly and in any event within 3 months EN Standard form 02 – Contract notice 11 / 15 of the date when the grounds of the complaint first arose. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order Doncaster Council to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Court to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Doncaster Borough Council Head of Corporate Procurement
College Road
DN1 3BU Doncaster
UNITED KINGDOM
E-mail: corporateprocurementteam@doncaster.gov.uk
Telephone: +44 1302737840

VI.5)Date of dispatch of this notice:

14.8.2014

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