Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Nobel House, 17 Smith Square
Contact point(s): https://defra.bravosolution.co.uk/
SW1P 3JR London
General address of the contracting authority: http://www.defra.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
Other: Food and Rural Affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Confocal Laser Scanning Microscope System
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Authority is seeking suppliers of a confocal laser scanning microscope system. This is to enhance the capabilities of the AHVLA to study a diverse range of pathogens at the AHVLA Weybridge site.
The Animal Health and Veterinary Laboratories Agency is an executive agency of the Department for Environment, Food and Rural Affairs, working across Great Britain on behalf of Defra, Scottish Government and Welsh Government. The agency was formed on 1.4.2011, following the merger of Animal Health and the Veterinary Laboratories Agency (VLA).
Our role is to help safeguard animal health and welfare and public health, protect the economy and enhance food security through research, surveillance and inspection.
II.1.6)Common procurement vocabulary (CPV)
38000000, 38600000, 38636100, 38636000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
For further details of scope, please refer to the invitation to tender document, a copy of which can be obtained from the e-tendering service.
Estimated value excluding VAT: 250 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Authority reserves the right to require deposits, guarantees, bond and/or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be provided in the Invitation to Tender, copies of which can be obtained from the Defra eTendering platform (details of which are available at Section III.2.1 of this OJEU Notice).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required. If the service providers are a consortium each member of the consortium will be jointly and serverally liable for performance of the contract or shall select from amongst themselves a lead contractor acceptable to the Authority.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions:
1.) Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://defra.bravosolution.co.uk
and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure)
2.) Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant ITT to access the content. Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3.) Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Full instructions are provided within the ITT document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers’ will be asessed in accordance with Part V of the Public Contracts Regulations (SI 2006/5) which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the Invitation to Tender.
Completed responses to the Invitation to Tender must be returned via the Defra eTendering Service (further details of which are available at Section III.2.1 of this OJEU Notice) before the deadline for reciept of responses as notified in Section IV.3.4 of this OJEU Notice.
Information and formalities necessary for evaluating if the requirements are met:
Evaluation information required from Tenderers will be stated in the Invitation to Tender (ITT) which is available at http://defra.bravosolutions.co.uk
Tenderers will be required to comply with the Authority’s policies, strategies and standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 10.1.2013 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate
23.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 23.1.2013 – 13:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members of Defra Procurement & Commercial Function
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The Contracting Authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority had incorporated a minimum 10 calendar day standstill period at the point information on the award of the contract was communicated to tenderers. This period allowed unsuccessful tenderers to consider whether it was appropriate to appeal.
Under the Public Contracts Regulations 2006 (SI 2006 No 5) as amended and The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No. 1), aggrieved parties who have been harmed or are at risk of harm by a breach of the rules may take action in the High Court (England, Wales and Northern Ireland) or in the Sheriff Court or Court of Session (Scotland). Any such action must generally be brought within 3 months from the date that the complainant knew or ought to have known about the grounds for its claim. See the Public Contracts Regulations 2006 (as amended) and The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No. 1) for full details.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: