Supply Contracts Management Software

Supply Contracts Management Software

The overall aim is to purchase, by an open competitive procedure, as software as a service, a fully integrated procurement software suite that will add value to the procurement team and the wider organisation.

United Kingdom-Mansfield: Software support services

2015/S 062-109105

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottinghamshire Healthcare NHS Foundation Trust
N/A
200 Lichfield Lane, Nottinghamshire
For the attention of: Chris Dwyer (x14004)
NG18 4RG Mansfield
UNITED KINGDOM
Telephone: +44 1159691300
E-mail: chris.dwyer@nottshc.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.nottinghamshirehealthcare.nhs.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/6302

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10278&B=NOTTSHC

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10278&B=NOTTSHC

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS Foundation Trust

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Fully Integrated Procurement Purchase to Pay, eSourcing and Contracts Management Software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: The County of Nottinghamshire (UK).

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The overall aim is to purchase, by an open competitive procedure, as software as a service, a fully integrated procurement software suite that will add value to the procurement team and the wider organisation. The software should be intuitive and easy to use reducing customer ordering time and procurement engagement on low value transnational tasks. In addition to freeing up valuable resources, the software will support the procurement team to dedicating more time to value add activities.
It is desired that the proposed fully integrated software solution as a service should currently be available in live use as a commodity service to the fullest extent possible in order to reduce the amount of configuration required and the associated costs and risks that come with more bespoke solutions. However, the Authority accepts that elements of configuration may be required in order to meet its requirements and the tender documents address this. It is also a requirement that the integrated procurement solution shall interface with Trusts finance system (Capita IBS Integra Financials) at the Accounts Payable stage. Flows of data back to the integrated solution from the Trusts finance system shall be required.
The agreement shall commence on signature of the contract document and the subscription services shall be for the period of 84 months (7 years) from the commencement date (Go Live Date).
The objective of the tender exercise is to source one provider and procurement package, of software as a service, for the provision of a complete end to end procurement solution which will deliver integrated P2P, eSourcing, contracts management, spend and KPI reporting.
The Supplier should have experience in the provision of fully integrated procurement, purchase to pay (‘P2P’), eSourcing, and contracts management, software as a service solutions in the context of organisations that are subject to the EU public procurement rules.
Documents relating to this procurement are available from the EU-Supply.com portal.

II.1.6)Common procurement vocabulary (CPV)

72261000, 72250000, 48490000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The agreement shall commence on the date of the contract signature. The software subscription service shall be for a period of 7 years from the commencement/Go Live date.
Estimated value excluding VAT:
Range: between 380 000 and 490 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 084 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As contained within the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As contained within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority reserves the right to require groupings of economic operators to take a particular legal form or to require a single economic operator to take primary liability for a contract to be performed by a group of economic operators or to require each party to undertake joint and several liability in respect of the entire contract irrespective of the form the grouping takes.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As contained within the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As contained within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As contained within the tender documents.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender available from the address specified in Section I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As contained within the tender documents.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender available from the address specified in Section I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EUS 18672

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.4.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The agreement shall commence on the date of the contract signature. The software subscription service shall be for a period of seven years (84 months) from the actual commencement date (the Go Live date).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Nottinghamshire Healthcare NHS Foundation Trust
200 Lichfield Lane
NG18 4RG Mansfield
E-mail: chris.dwyer@nottshc.nhs.uk
Telephone: +44 1159691300

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Nottinghamshire Healthcare NHS Foundation Trust will allow a standstill period at the point the decision regarding the award of the contract is communicated to tenderers. The standstill period shall be in accordance with Public Contracts Regulations 2015 — Regulations 49, Directives (2014/24/EU) Part C Annex V. The Regulations provides for aggrieved parties who have been harmed, or are at risk of harm by a breach of the Regulations to take legal action. Any such action must be started in the High Court within the applicable limitation period.
The purpose of the standstill period referred to above is to allow aggrieved parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.3.2015

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