Supply of Copier Paper to Hertfordshire County Council

Supply of Copier Paper to Hertfordshire County Council

The Contracting Authority requires delivery of the Goods in bulk drops to their central stores.

United Kingdom-Hertford: Photocopier paper

2014/S 246-433647

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
Strategic Procurement Group, County Hall, Pegs Lane
For the attention of: Anita Shipman
SG13 8DQ Hertford
Telephone: +44 1707292468
Fax: +44 1992588416

Internet address(es):

General address of the contracting authority:

Address of the buyer profile: following the instructions given in VI.3 (Additional Information)

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

The supply of copier paper.

II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 600 000 and 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Photocopier paper. The Supply of Copier Paper.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contracting Authority is leading on the procurement process to establish a Framework Agreement for the purchase of copier paper (hereinafter referred to as ‘Goods’) and is seeking suitably qualified Contractor(s) to supply the Goods under any Agreement resulting from this tendering exercise. A list of the Goods required is given in the Specification (Schedule 1) of the tender documents. The Contracting Authority requires delivery of the Goods in bulk drops to their central stores. This Agreement shall commence on 1.3.2015 and shall continue for a period of two (2) years thereafter until 28.2.2017 unless terminated in accordance with the provisions of this Contract or extended at the sole discretion of the Contracting Authority for up to 24 months, by giving at least three (3) Months’ prior notice in writing. The estimated total value of the Contract stated in 11.1.4 is for the core contract period and does not include the value of any extension period. Further details of the requirement are available on the following link:

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HCC Contract Ref No – HCC1407730 Tender Access Code – 7DN5N8HR39
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 27.1.2015 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority is leading on the procurement process to establish a Framework Agreement for the purchase of copier paper (hereinafter referred to as ‘Goods’) and is seeking suitably qualified Contractor(s) to supply the Goods under any Agreement resulting from this tendering exercise. A list of the Goods required is given in the Specification (Schedule 1) of the tender documents. The Contracting Authority requires delivery of the Goods in bulk drops to their central stores. A full specification as well as the list of the Goods required is given in the Specification (Schedule 1). You are invited to submit your bid for these Goods. Please read this section carefully as it provides full instructions on how to apply for this requirement. Hertfordshire County Council has moved to a new way of e-Tendering and worked closely with its Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta which is the background platform to Supply Hertfordshire. The Tender Process This tender is a 1 stage process. If you wish to be considered as a tenderer you must complete and submit a Tender Bid by using the Tenderbox through BiP’s Delta by the due date of 12:00 noon on Tuesday 27.1.2015. Tender Bids cannot be uploaded after the closing date/time. Step 1: Registering with Supply Hertfordshire To participate in this tender you will need to go into and register, thereafter you will be issued with a user-name and password. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log on using your existing user-name and password. If you have registered and have forgotten your user-name and password, please click on the forgotten password link below the log in box.) Please keep this user-name and password secure, and do not pass it to any third parties. Step 2: Completing your Tender Documents To obtain and complete the Tender Documents, you will need to go into the Response Manager area and enter the Access Code 7DN5N8HR39. You will then need to download the relevant documents and complete. Any supporting documents should be cross-referenced to the relevant question. If the Council requires further information concerning your tender bid, your organisation will be contacted. However, please provide full details and answer all questions, as the Council reserves the right not to ask tenderers for any further information or clarification. Step 3: Uploading Your Completed Tender Bid Once you have completed your Tender Bid you must then ‘upload’ your completed response into the Tenderbox (Access Code 7DN5N8HR39) and ensure it has been submitted as a response. Please make sure you have submitted your Tender Bid to the correct Access Code, the Council will not be held accountable for any errors made by a tenderer in submitting your Tender Bid. If you are experiencing problems, then please contact the Delta help-desk via email or call +44 8452707050 Monday to Friday 8:30 – 17:30 for further assistance.

Further Information
For further information on How to do Business with Hertfordshire County Council including current and past tenders please visit with the Council (or Buyer within Delta)The Delta system enables questions and answers to be exchanged via the e-mail facility in the Tenderbox and communication with the buyer must happen via this method. However if questions are deemed to be of relevance to other tenderers the question and answer will be transmitted via the Delta e-mail system to all tenderers. If you are experiencing problems with the system, then please contact the Delta helpdesk via email at or call: +44 8452707050 9:00 to 17:30 Monday to Friday, for further assistance. The Council reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. Due to the current economic climate, Hertfordshire County Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.

To view this notice, please click here:

GO Reference: GO-20141217-PRO-6235958.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Hertfordshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to allow unsuccessful tenderers to raise any complaints before the contract is entered into. If a complaint between the Council and the tenderer regarding the award of a contract has not been successfully resolved, relevant provisions of the Public Contracts Regulations 2006 (as amended) will apply. The aggrieved party is advised to seek independent legal advice in relation to remedies they can pursue under the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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