Supply COTS Police Command and Control System

The provision of a Customised Off The Shelf (COTS) command and control system software application (or set of applications), covering the processes associated with the real time management of incidents within an emergency service scenario.

United Kingdom-London: Software programming and consultancy services

2015/S 011-015068

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

British Transport Police Authority
25 Camden Road, Camden
Contact point(s): Procurement Department
For the attention of: Matthew Hyde
NW1 9LN London
UNITED KINGDOM
Telephone: +44 2078908890
E-mail: matthew.hyde@btp.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.btp.police.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA6102

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The contracting authority may also procure the services on behalf of its collaboration partner, namely City of London Police.

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Police Command and Control System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: 25 Camden Road, London NW1 9LN.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The services required are:
— The provision of a Customised Off The Shelf (COTS) command and control system software application (or set of applications), covering the processes associated with the real time management of incidents within an emergency service scenario, and in line with UK Police Force regulations and requirements;
— Support with the installation, configuration, customisation and commissioning of the command and control system application;
— Ongoing support and maintenance of the application.
It is intended that the initial term of the contract will be for 1 year, with an option to extend by 2 years, and then 2 further periods each of a year.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=144389

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

72200000, 72212900, 72261000, 72262000, 72263000, 72265000, 72267000, 72268000, 48900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A command and a control system that will be able to operate within an emergency control room, interfacing with other telephony technology and an integrated communications and control system. The solutions will be required to support a national force geography with 300 named user control room agents. The system will also provide integration capabilities to support core Crime and Intelligence systems.

II.2.2)Information about options

Options: yes
Description of these options: Options to extend the contract by 2 years, and then 2 further periods each of a year.
Licence options to increase or decrease licences held.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

BTP may require a parent company guarantee, performance bond or similar security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

It is envisaged that a combination of delivery and interim payments will be used.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium wishes to bid, the Authority reserves the right to require a joint and severally liable contract, or to contract with a legal entity made up of the consortia companies.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier will agree that all members of staff, subcontractors or any other type of human resource provided or in a position to access BTP data will be subject to vetting. Individuals who fail vetting will be barred from the contract. The reason for failing vetting will be disclosed to the individual but not the company.
The supplier will agree to sign a Data Processing agreement in line with ACPO guide lines.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the PQQ. Minimum level(s) of standards required as set out in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the PQQ.
Minimum level(s) of standards possibly required:
As set out in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: Due to unforeseen changes to the force’s legacy systems there is a pressing need to procure IT solutions that will avoid unnecessary risk being introduced to the force’s operations.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Will be set out in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ISP0002

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref: 144389).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

British Transport Police Authority
25 Camden Road
NW1 9LN London
UNITED KINGDOM
E-mail: matthew.hyde@btp.pnn.police.uk
Telephone: +44 02078308890
Internet address: www.btp.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: BTP will incorporate a minimum 10 calendar day standstill period after notification of the award decision to unsuccessful applicants. The period will allow unsuccessful suppliers to seek a debrief before the agreement is entered into and provide an opportunity to seek to challenge the award decision before it is implemented.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.1.2015

Supply COTS Police Command and Control System

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