Supply Crime and Intelligence Software to Met Police

Supply Crime and Intelligence Software to Met Police

The City invites Tenders for the provision of a Custody, Case File, Crime and Intelligence (CCCI) Platform.

United Kingdom-London: Software package and information systems

2015/S 199-360958

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Mayor and Commonalty and Citizens of the City of London in their capacity as Police Authority for the City of London
PO Box 270, Guildhall
For the attention of: Carter James
EC2P 2EJ London
UNITED KINGDOM
Telephone: +44 2073321065
E-mail: james.carter@cityoflondon.gov.uk

Internet address(es):

General address of the contracting authority: www.cityoflondon.gov.uk

Electronic access to information: www.capitalesourcing.com

Electronic submission of tenders and requests to participate: www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Custody, Case File, Crime and Intelligence (CCCI) Software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The City invites Tenders for the provision of a Custody, Case File, Crime and Intelligence (CCCI) Platform.
The London Police currently employs separate ICT platforms to support the delivery of 4 core business areas:
1. Processing detainees through its custody facility;
2. Managing court case files;
3. Recording crime; and
4. Recording intelligence (collectively these functions are referred to as CCCI).

Custody and case operations are managed through a single commercially available product; crime and intelligence through a 2nd commercially available product.

The use of multiple systems necessitates the ‘double keying’ of information and the need to conduct multiple data searches. There is also a cost implication (duplicate licensing, maintenance and ICT architecture) from using 2 systems.
City of London Police seeks to procure a single COTS product to mitigate these deficiencies.
The contract is being tendered on the basis that the service will be hosted on the City’s current managed service provider, however the contract will include options to seek a third party provider to host the service if required.
City of London Police is also considering how it will best deliver ICT support to a range of operational functions — over and above CCCI. These additional functions include:
— Property Management and Bar coding Module,
— Forensic Examination Module,
— Licensing,
— Sex Offender Management,
— CCTV Information (Locations and Points of Contact),
— Key Holder (Locations and Points of Contact),
— Observation Posts (Locations and Points of Contact),
— Family Liaison,
— Disaster Victim Identification,
— Noms/Offender Management,
— Road Traffic Collisions,
— Mental Health,
— PSD Professional Standards Intervention/Risk Management.
Whilst this OJEU procurement will examine options for delivering these additional functions through a combined CCCI platform, the contract is confined to the 4 core functions — Custody, Case File, Crime and Intelligence.

II.1.6)Common procurement vocabulary (CPV)

48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The duration of the contract is 5 years, subject to the right of the Authority (at its sole discretion) to exercise its right to extend the Contract for periods up to 5 further years in total. The maximum length of the contract is therefore 10 years.
Estimated value excluding VAT:
Range: between 1 200 000 and 2 100 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The duration of the contract is 5 years, subject to the right of the Authority (at its sole discretion) to exercise its right to extend the Contract for periods up to 5 further years in total. The maximum length of the contract is therefore 10 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 5

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documents.
Minimum level(s) of standards possibly required: As set out in the Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documents.
Minimum level(s) of standards possibly required:
As set out in the Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

itt_COL_1702

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘Capital eSourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

The estimated value given at II.2.1) is for the full duration of the contract including the maximum possible extensions. The initial estimated value of the contract for the 1st 5 years is between 600 000 GBP and 1 050 000 GBP.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

9.10.2015

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