Supply of Debt Collection Services

Supply of Debt Collection Services

Debt collection services Framework.

United Kingdom-Perth: Collection agency services

2016/S 047-078244

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Perth and Kinross Council
Pullar House, 35 Kinnoull Street
Contact point(s): Housing and Community Care
For the attention of: Alison MacDonald
PH1 5GD Perth
UNITED KINGDOM
Telephone: +44 1738475667
E-mail: amacdonald@pkc.gov.uk
Fax: +44 1738475510

Internet address(es):

General address of the contracting authority: http://www.pkc.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Debt Collection Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Perth and Kinross Region.

NUTS code UKM27

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in months: 46

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

The objective of the Contract is to provide effective debt recover and diligence services in pursuit of Lot 1 — Council Tax (including water and wastewater charges); Non Domestic Rates; Business Improvement District Levy (BIDs), Housing Benefit Overpayments, Enforcement and Diligence in relation to Former Tenant Rent Arrears; Service of a variety of Statutory Notices; Post Decree Services (including the service of charges and the carrying out of evictions); Service of Sundry Court Documents; Sundry Debt Diligence (where supplier cannot provide in Lot 2); and Lot 2 — Sundry Debt and Penalty Charge Notices (PCNs).
Perth and Kinross Council is a unitary Authority located in the heart of Scotland. Covering 5 286 km², it is characterised by a diverse mix of rural and urban communities — from the main population centre of Perth and towns such as Blairgowrie, Crieff, Kinross, Auchterarder and Pitlochry, to extremely remote communities such as Kinloch Rannoch in the Highland area.
Please note that the volume and value of the debt within the Specification Documents are provided for indicative purposes only and should not be interpreted as a guaranteed level of work for the successful tenderer.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5376 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

79940000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is anticipated that the total value of debt passed for collection will be approx 9 200 000 GBP.

II.2.2)Information about options

Options: yes
Description of these options: The Contract will be awarded for 3 years with the option to extend for a further period of up to 10 months (until 31.3.2020).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 25.6.2016. Completion 31.3.2020

Information about lots

Lot No: 1 Lot title: Sheriff Officer Work

1)Short description

Consists of Debt Collection where a Sheriff Officer will be required to execute diligence. This will include:
— Council Tax (including water and wastewater charges).
— Non Domestic Rates.
— Business Improvement District Levy (BIDS).
— Housing Benefit Overpayments.
— Enforcement and diligence in relation to former tenant rent arrears.
— Service of a variety of statutory notices, e.g. notice of proceedings.
— Post decree services including the service of charges and the carrying out of evictions.
— Service of sundry court documents, e.g. summons and interlocutors.
— Sundry debt diligence (where supplier cannot provide in Lot 2).

2)Common procurement vocabulary (CPV)

79940000

3)Quantity or scope

It is anticipated that approx 9million GBP of debt will be passed to a Sheriff Officer for collection.

4)Indication about different date for duration of contract or starting/completion

Starting 25.6.2016. Completion 31.3.2020
5)Additional information about lots

Lot No: 2 Lot title: Sheriff Officer or Debt Collection Agency Work

1)Short description

Consists of Debt Collection which could be carried out by a Debt Collection Agency or Sheriff Officer. This will incorporate:
— Sundry Debt
— Penalty Charge Notices (PCN).

2)Common procurement vocabulary (CPV)

79940000

3)Quantity or scope

Lot 2 — It is anticipated that approx. 160 000 GBP of debt will be passed to a Debt Collection Agency.

4)Indication about different date for duration of contract or starting/completion

Starting 25.6.2016. Completion 31.3.2020
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Lot 1 — Must be a Sheriff Officer with commission to operate within the Sherrifdom of Tayside, Central and Fife.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Any other conditions as stated in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Any other conditions as stated in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(4) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(6) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(7) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(8) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(9) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
Any other conditions as stated in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HCC/SUPDEBTCOLLSERV/201605/AM/N/H
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.4.2016 – 15:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.4.2016 – 16:00

Place:

Pullar House, 35 Kinnoull Street, Perth, PH1 5GD.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: It is anticipated that The Supply of Debt Collection Services will be re-tendered towards the latter half of 2019.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:434500).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Legal Services
2 High Street
PH1 5PH Perth
UNITED KINGDOM
E-mail: enquiries@pkc.gov.uk
Telephone: +44 1738475000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Perth and Kinross Council will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 (SSI 2012 No. 88) provide for aggrieved parties who have bee harmed or are at risk of harm by a breach of the rule to take into action in the Sheriff Court or Court of Session. Any such action must be brought within 30 days of the date on which a tenderer knew or ought to have known of the breach. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Additionally if certain criteria are met, the Court is obliged to order the payment of a financial penalty. If the contract has been entered into the Court may award damages, or where certain criteria are met, make an ineffectiveness order. Additionally, in certain circumstances the Court is obliged to order the shortening of the duration of the contract. (The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside award decision before the contract is entered into).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.3.2016

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