Supply Delivery and Installation of an Automated RFID Book Sorter

Supply Delivery and Installation of an Automated RFID Book Sorter

Queens University Belfast wishes to procure an automated RFID book sorter for installation in the McClay Library in early summer 2013.

UK-Belfast: Sorters

2012/S 244-401385

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Queen’s University Belfast
Purchasing Office, University Road
For the attention of: Declan Fitzsimons
BT7 1NN Belfast
UNITED KINGDOM
Telephone: +44 2890973026
E-mail: declan.fitzsimons@qub.ac.uk
Fax: +44 2890971390

Internet address(es):

General address of the contracting authority: www.qub.ac.uk

Address of the buyer profile: www.qub.ac.uk/po

Further information can be obtained from: Queen’s University Belfast
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Queen’s University Belfast
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

Tenders or requests to participate must be sent to: Queen’s University Belfast
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
QUB/1260/12 Supply Delivery and Installation of an Automated RFID Book Sorter.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN01
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Queens University Belfast wishes to procure an automated RFID book sorter for installation in the McClay Library in early summer 2013. To meet our schedule, the book sorter must be installed and fully functioning by July 2013. The intention is to improve the circulation and availability of stock, to increase the effective deployment of staff and to improve customer service.
II.1.6)Common procurement vocabulary (CPV)

30132300, 30000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Queens University Belfast wishes to procure an automated RFID book sorter for installation in the McClay Library in early summer 2013. To meet our schedule, the book sorter must be installed and fully functioning by July 2013. The intention is to improve the circulation and availability of stock, to increase the effective deployment of staff and to improve customer service. This project is set within the context of a rapidly changing information environment and an increased expectation that the Library will provide innovative and appropriate support for the research, teaching and learning strategies of the University. We envisage that the implementation of a book sorter will improve the working environment for library staff by reducing routine tasks (including manual handling) and allow more time to provide professional support and guidance to students, thereby enhancing the service the Library provides
Estimated value excluding VAT:
Range: between 180 000 and 200 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to Tender Documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to Tender Documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
QUB/1260/12
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.1.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
31.1.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 31.1.2013

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Lodging of appeals: Precise information on deadline(s) for lodging appeals: This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contract Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
14.12.2012

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