Supply, Delivery and Installation of Domestic Furniture

Supply, Delivery and Installation of Domestic Furniture and Furnishings including White Goods 10/11.

For Scottish public sector.

UK-Paisley: Settees

2013/S 018-026188

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scotland Excel
Renfrewshire Council Head Quarters, Renfrewshire House, Cotton Street
Contact point(s): Construction
For the attention of: Karen Thomson
PA1 1LL Paisley
UNITED KINGDOM
Telephone: +44 3003001200
E-mail: construction@scotland-excel.org.uk
Fax: +44 1416187423

Internet address(es):

General address of the contracting authority: http://www.scotland-excel.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

Further information can be obtained from: Scotland Excel
Renfrewshire Council Head Quarters, Renfrewshire House, Cotton Street
Contact point(s): Construction
For the attention of: Karen Thomson
PA1 1LL Paisley
UNITED KINGDOM
Telephone: +44 3003001200
E-mail: construction@scotland-excel.org.uk
Fax: +44 1416187423
Internet address: http://www.scotland-excel.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scotland Excel
Renfrewshire Council Head Quarters, Renfrewshire House, Cotton Street
Contact point(s): Construction
For the attention of: Karen Thomson
PA1 1LL Paisley
UNITED KINGDOM
Telephone: +44 3003001200
E-mail: construction@scotland-excel.org.uk
Fax: +44 1416187423
Internet address: http://www.scotland-excel.org.uk

Tenders or requests to participate must be sent to: Scotland Excel
Renfrewshire Council Head Quarters, Renfrewshire House, Cotton Street
Contact point(s): Construction
For the attention of: Karen Thomson
PA1 1LL Paisley
UNITED KINGDOM
Telephone: +44 3003001200
E-mail: construction@scotland-excel.org.uk
Fax: +44 1416187423
Internet address: http://www.scotland-excel.org.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

“Police Forces” – All Scottish Police Joint Boards constituted under the Local Government (Scotland) Act 1994 and any successor authority or body (full details provided in tender document)

“Fire and Rescue Services” – A ‘relevant authority’ under the Fire (Scotland) Act 2005 otherwise known as a ‘fire and rescue’ authority and any successor authority or body (full details provided in tender document)

Tayside Contracts

Scotland Excel Associate Members (list available at www.scotland-excel.org.uk/about us/ourmembers/Associate Members)

Scottish Further and Higher Education Funding Council and APUC Ltd. (full details provided in tender document)

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply, Delivery and Installation of Domestic Furniture and Furnishings including White Goods 10/11.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations throughout Scottish Local Authority boundaries.
NUTS code UKM
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: Maximum duration 4 years, anticipated duration 2+1+1 years
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 80 000 000 and 100 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Scotland Excel intends to put in place a framework agreement for the Supply, Delivery and Installation of a range of domestic furniture, furnishings and white goods. Other service related provision may be required. This provision will relate to domestic dwellings such as temporary accommodation and hostels however this is not limited and provision will apply to other similar types of related dwellings as required by members and participants of the framework. A ‘one stop shop’ approach will be required from interested service providers.
NOTE: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk

If you are not already registered with the PCS-Tender Module registration will be required.

II.1.6)Common procurement vocabulary (CPV)

39113200, 39140000, 39141000, 39143000, 39143110, 39143112, 39221000, 39221110, 39221180, 39224300, 39240000, 39512000, 39514100, 39514200, 39515100, 39515400, 39516100, 39516120, 39531000, 39700000, 39710000, 39711100, 39713430, 39713430, 39721100, 44112200, 45432111, 90911100, 39143116, 39143116, 39713510, 42716120, 39224340, 39224310

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
2+1+1 contract duration.
Estimated value excluding VAT:
Range: between 80 000 000 and 100 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(4) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Financial (commercial). Weighting 70

2. Quality/ service (technical). Weighting 30

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
10/11
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 190-312175 of 3.10.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
15.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Please note project reference for this tender is PROJECT 781 on the Public Contracts Scotland e-tendering site. A link is provided for you in this document.
Scotland Excel is formed by agreement among Local Authorities throughout Scotland and is maintained through a Joint Committee under Section 57 of the Local Government (Scotland) Act 1973. The Joint Committee is comprised of representatives from all of the Member Councils and is responsible for regulating the operation of Scotland Excel. Scotland Excel will prepare, negotiate and approve Contracts on behalf of the Member Councils or other organisations using Scotland Excel’s services. For further information about Scotland Excel, tenderers are referred to the website www.scotland-excel.org.uk

This Contract is being arranged by Scotland Excel on behalf of its Member Councils. Tenderers should note that as well as the Member Councils, Scotland Excel has a number of Associate Members who will be entitled to participate in the Contract as authorised by the Scotland Excel Joint Committee. Any Associate Members who elect to participate in the Contract must be allowed the same prices, terms and conditions. A list of all bodies entitled to participate in the Contract which will be those bodies listed on Scotland Excel’s website www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx and such other bodies within other sectoral centres of expertise listed in any contract notice relating to this contract.

(SC Ref:248824)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.1.2013

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