Supply and Delivery of Re-used or Reconditioned Furniture and Household Goods

Supply and Delivery of Re-used or Reconditioned Furniture and Household Goods

Dumfries and Galloway needs to provide a variety of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets. 

United Kingdom-Dumfries: Provision of services to the community

2014/S 135-242191

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dumfries and Galloway Council
Dumfries
UNITED KINGDOM
Telephone: +44 1387260604

Internet address(es):

General address of the contracting authority: http://www.dumgal.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery of New, Re-Used or Reconditioned Furniture & Household Goods (Framework Agreement).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Across Dumfries and Galloway Region.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

Dumfries and Galloway needs to provide a variety of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets. The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings and other household items. This service should provide a high level of service to clients who are to receive the goods.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=309940

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

7520000098000000981331003914300033750000395310003971000039510000392243004441000039515000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Dumfries and Galloway needs to provide a variety of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets. The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings and other household items. This service should provide a high level of service to clients who are to receive the goods.
Dumfries and Galloway Council reserves the right to visit distribution points for audit/inspection purposes.
Our Council has responsibility for approximately 5,000 referrals per year to SWF in Dumfries and Galloway in relation to these categories, of which 3,500 were approved.
The estimated value of the contract is approximately GBP 450,000 per annum across all lots. This is an indicative value only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.
Our Council has divided the region in to nine geographical lots:
1. Stranraer & Rhins.
2. Newton Stewart & Machars.
3. Kirkcudbright.
4. Castle Douglas & Dalbeattie.
5. Dumfries West.
6. Dumfries East.
7. Mid & Upper Nithsdale.
8. Upper & Mid Annandale.
9. Lower Annandale & Eskdale.
Estimated value excluding VAT: 1 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement will be for 4 years on a 1 plus 1 plus 1 plus 1 basis. The initial contract will be for 1 year, extension of the contract would be based on the satisfactory outcome of annual reviews.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.11.2014. Completion 31.10.2015

Information about lots

Lot No: 1 Lot title: Stranraer & Rhins

1)Short description

Dumfries and Galloway Council are looking for one provider per lot to supply a range of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets.

2)Common procurement vocabulary (CPV)

7520000098000000981331003914300033750000395310003971000039510000392243004441000039515000

3)Quantity or scope

The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings, curtains, blinds and other household items. This service should provide a high level of service to clients who are to receive the goods.
Dumfries and Galloway Council reserves the right to visit distribution points for audit/inspection purposes.
Our Council has responsibility for approximately 5,000 referrals per year to SWF in Dumfries and Galloway in relation to these categories, of which 3,500 were approved.
The estimated value of the contract is approximately GBP 450,000 per annum across all lots. This is an indicative value only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Newton Stewart & Machars

1)Short description

Dumfries and Galloway Council are looking for one provider per lot to supply a range of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets.

2)Common procurement vocabulary (CPV)

7520000098000000981331003914300033750000395310003971000039510000392243004441000039515000

3)Quantity or scope

The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings, curtains, blinds and other household items. This service should provide a high level of service to clients who are to receive the goods.
Dumfries and Galloway Council reserves the right to visit distribution points for audit/inspection purposes.
Our Council has responsibility for approximately 5,000 referrals per year to SWF in Dumfries and Galloway in relation to these categories, of which 3,500 were approved.
The estimated value of the contract is approximately GBP 450,000 per annum across all lots. This is an indicative value only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Kirkcudbright

1)Short description

Dumfries and Galloway Council are looking for one provider per lot to supply a range of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets.

2)Common procurement vocabulary (CPV)

7520000098000000981331003914300033750000395310003971000039510000392243004441000039515000

3)Quantity or scope

The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings, curtains, blinds and other household items. This service should provide a high level of service to clients who are to receive the goods.
Dumfries and Galloway Council reserves the right to visit distribution points for audit/inspection purposes.
Our Council has responsibility for approximately 5,000 referrals per year to SWF in Dumfries and Galloway in relation to these categories, of which 3,500 were approved.
The estimated value of the contract is approximately GBP 450,000 per annum across all lots. This is an indicative value only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Castle Douglas & Dalbeattie

1)Short description

Dumfries and Galloway Council are looking for one provider per lot to supply a range of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets.

2)Common procurement vocabulary (CPV)

7520000098000000981331003914300033750000395310003971000039510000392243004441000039515000

3)Quantity or scope

The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings, curtains, blinds and other household items. This service should provide a high level of service to clients who are to receive the goods.
Dumfries and Galloway Council reserves the right to visit distribution points for audit/inspection purposes.
Our Council has responsibility for approximately 5,000 referrals per year to SWF in Dumfries and Galloway in relation to these categories, of which 3,500 were approved.
The estimated value of the contract is approximately GBP 450,000 per annum across all lots. This is an indicative value only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Dumfries West

1)Short description

Dumfries and Galloway Council are looking for one provider per lot to supply a range of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets.

2)Common procurement vocabulary (CPV)

7520000098000000981331003914300033750000395310003971000039510000392243004441000039515000

3)Quantity or scope

The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings, curtains, blinds and other household items. This service should provide a high level of service to clients who are to receive the goods.
Dumfries and Galloway Council reserves the right to visit distribution points for audit/inspection purposes.
Our Council has responsibility for approximately 5,000 referrals per year to SWF in Dumfries and Galloway in relation to these categories, of which 3,500 were approved.
The estimated value of the contract is approximately GBP 450,000 per annum across all lots. This is an indicative value only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Dumfries East

1)Short description

Dumfries and Galloway Council are looking for one provider per lot to supply a range of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets.

2)Common procurement vocabulary (CPV)

7520000098000000981331003914300033750000395310003971000039510000392243004441000039515000

3)Quantity or scope

The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings, curtains, blinds and other household items. This service should provide a high level of service to clients who are to receive the goods.
Dumfries and Galloway Council reserves the right to visit distribution points for audit/inspection purposes.
Our Council has responsibility for approximately 5,000 referrals per year to SWF in Dumfries and Galloway in relation to these categories, of which 3,500 were approved.
The estimated value of the contract is approximately GBP 450,000 per annum across all lots. This is an indicative value only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Mid & Upper Nithsdale

1)Short description

Dumfries and Galloway Council are looking for one provider per lot to supply a range of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets.

2)Common procurement vocabulary (CPV)

7520000098000000981331003914300033750000395310003971000039510000392243004441000039515000

3)Quantity or scope

The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings, curtains, blinds and other household items. This service should provide a high level of service to clients who are to receive the goods.
Dumfries and Galloway Council reserves the right to visit distribution points for audit/inspection purposes.
Our Council has responsibility for approximately 5,000 referrals per year to SWF in Dumfries and Galloway in relation to these categories, of which 3,500 were approved.
The estimated value of the contract is approximately GBP 450,000 per annum across all lots. This is an indicative value only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Upper & Mid Annandale

1)Short description

Dumfries and Galloway Council are looking for one provider per lot to supply a range of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets.

2)Common procurement vocabulary (CPV)

7520000098000000981331003914300033750000395310003971000039510000392243004441000039515000

3)Quantity or scope

The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings, curtains, blinds and other household items. This service should provide a high level of service to clients who are to receive the goods.
Dumfries and Galloway Council reserves the right to visit distribution points for audit/inspection purposes.
Our Council has responsibility for approximately 5,000 referrals per year to SWF in Dumfries and Galloway in relation to these categories, of which 3,500 were approved.
The estimated value of the contract is approximately GBP 450,000 per annum across all lots. This is an indicative value only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Lower Annandale & Eskdale

1)Short description

Dumfries and Galloway Council are looking for one provider per lot to supply a range of new, re-used or reconditioned furniture and household goods to clients to meet emergency and urgent needs within the context of Scottish Welfare Fund budgets.

2)Common procurement vocabulary (CPV)

7520000098000000981331003914300033750000395310003971000039510000392243004441000039515000

3)Quantity or scope

The furniture shall include bedroom furniture, baby / child items, electrical / gas appliances, flooring, living room furniture, soft furnishings, curtains, blinds and other household items. This service should provide a high level of service to clients who are to receive the goods.
Dumfries and Galloway Council reserves the right to visit distribution points for audit/inspection purposes.
Our Council has responsibility for approximately 5,000 referrals per year to SWF in Dumfries and Galloway in relation to these categories, of which 3,500 were approved.
The estimated value of the contract is approximately GBP 450,000 per annum across all lots. This is an indicative value only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Appendix B – General Conditions of Contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(8) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 30

2. Quality. Weighting 70

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DG/AB/321/14
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.8.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.9.2014 – 14:00

Place:

Procurement Team Offices.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The initial contract is for 1 year with the option to extend on an annual basis for the period of 12 months. The maximum number of period extensions would be 3.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:309940)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As Stated in The Public Contract (Scotland) Regulations 2012.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.7.2014

Enjoyed this post? Share it!