Supply, Delivery, and Servicing of Musical Instruments for Lancashire County Council

Supply, Delivery, and Servicing of Musical Instruments for Lancashire County Council

LCC is inviting tenders on the terms set out in this ITT for the supply, delivery, servicing, repair and maintenance of musical instruments, accessories and audio equipment.

United Kingdom-Preston: Musical instruments

2015/S 008-009014

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancashire County Council
3rd floor, Lancashire Point
Contact point(s): http://www3.lancashire.gov.uk/corporate/web/?siteid=6864&pageid=41137&e=e
For the attention of: James mynott
PR1 0LD Preston
UNITED KINGDOM
Telephone: +44 1772532655
E-mail: contractscorporate@lancashire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lancashire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply, delivery, servicing and maintenance of musical instruments.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKD43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

LCC is inviting tenders on the terms set out in this ITT for the supply, delivery, servicing, repair and maintenance of musical instruments, accessories and audio equipment supported by the contract specification in Schedule One. The products LCC will wish to purchase and maintain includes a wide range of instruments including woodwind, brass, strings, percussion, guitars, and a range of audio equipment. The value of the framework agreement may increase by 0-100 % if beneficiary organisations make use of the contract.

II.1.6)Common procurement vocabulary (CPV)

37310000, 37310000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

300 000.

II.2.2)Information about options

Options: yes
Description of these options: The contract period will be from 1.7.2015 till 30.6.2017. There may be an extension period of up to 2 years subject to the agreement of both parties and contractual performance.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.7.2015. Completion 30.6.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
Minimum level(s) of standards possibly required: See tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
Minimum level(s) of standards possibly required:
See tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

JM/CORP/LCC/14/141
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.2.2015 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.2.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The tender documents are available on Lancashire County Council’s electronic tendering site http://www.lancashire.gov.uk/corporate/web/?siteid=6864&pageid=41137&e=e

Use of this system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice is free of charge. The contract covers the administrative County of Lancashire; however, where a successful bidder’s capacity and capability permits, the agreement will be open to other Public sector bodies, who may wish to access the provision. The list of possible Local authorities, police, emergency services and NHS bodies that are eligible to join the contract are listed in the following websites: Central Government Departments and their Agencies.
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm UK Local Authorities, colleges, academies, higher education establishments (including universities) and schools; http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Fire and rescue service;http://www.direct.gov.uk/en/Diol1/DoItOnline/DG_10027464 Police; http://www.homeoffice.gov.uk/police/ NHShttp://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

Please note — if you do not already have a supplier account on the new e-tendering system (Oracle), you will be required to obtain a DUNS number, this can take a number of days to be issued and is required as part of the system registration, therefore, tenderers are advised to allow plenty of time for registration and to do this as early as possible during the tender period. Registration is necessary in order to view the tender details and obtain tender documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.1.2015

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