Supply and Delivery of Street Lighting Equipment

Supply and Delivery of Street Lighting Equipment

Road Service Direct (RSD) wishes to invite tenders for the supply and delivery of street lighting equipment. CPD anticipates establishing call-off contracts with multiple suppliers for the provision of equipment.

United Kingdom-Belfast: Street-lighting equipment

2013/S 245-426382

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Regional Development Northern Ireland
Clarence Court, 10-18 Adelaide Street
For the attention of: Keith Taylor
BT2 8GB Belfast
UNITED KINGDOM
E-mail: keith.taylor@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.drdni.gov.uk

Address of the buyer profile: www.cpdni.gov.uk

Further information can be obtained from: Department of Finance and Personnel
Clare House, 303 Airport Road West
For the attention of: Keith Taylor
BT3 9ED Belfast
UNITED KINGDOM
E-mail: keith.taylor@dfpni.gov.uk
Internet address: https://e-sourcingni.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Department of Finance and Personnel
Internet address: https://e-sourcingni.bravosolution.co.uk

Tenders or requests to participate must be sent to: Department of Finance and Personnel
Internet address: https://e-sourcingni.bravosolution.co.uk

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
DRD – Supply and Delivery of Street Lighting Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various sites across Northern Irleand.
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Central Procurement Directorate, Supplies and Services Division (CPD), on behalf its Client, the Department for Regional Development, Road Service Direct (RSD) wishes to invite tenders for the supply and delivery of street lighting equipment. CPD anticipates establishing call-off contracts with multiple suppliers for the provision of equipment. The call-off contracts will be awarded on a per schedule basis.
The procurement process will take place via Open Competition, adhering to the UK and EU procurement regulations. The anticipated award date is February 2014. The call-off contract(s) shall remain in force for two years but with the written agreement of both parties may be extended annually for a further two periods of one year each.
All equipment supplied under these call-off contracts shall conform to all EU and UK standards applicable to the individual parts for the entire contract period.
II.1.6)Common procurement vocabulary (CPV)

34928500, 34928520, 34928510, 34928530

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Central Procurement Directorate, Supplies and Services Division (CPD), on behalf its Client, the Department for Regional Development, Road Service Direct (RSD) wishes to invite tenders for the supply and delivery of street lighting equipment. CPD anticipates establishing call-off contracts with multiple suppliers for the provision of equipment. The call-off contracts will be awarded on a per schedule basis.
The procurement process will take place via Open Competition, adhering to the UK and EU procurement regulations. The anticipated award date is February 2014. The call-off contract(s) shall remain in force for two years but with the written agreement of both parties may be extended annually for a further two periods of one year each.
All equipment supplied under these call-off contracts shall conform to all EU and UK standards applicable to the individual parts for the entire contract period.
Estimated value excluding VAT between 1 600 000 and 2 400 000 GBP
Estimated value excluding VAT:
Range: between 1 600 000 and 2 400 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

1)Short description
2)Common procurement vocabulary (CPV)

34928500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register;

— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password;
— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only)
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the tender
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
Tenderers must demonstrate, using examples, dates and values, that they have a minimum of 1 years experience within the past 3 years of successfully supplying products similar to those listed in the range of pricing schedules. The value of examples quoted by Tenderers must be proportionate to the total value of the pricing schedules bid for.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
P9257
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 27.1.2014 – 14:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.1.2014 – 14:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 27.1.2014 – 15:00
Place:

Central Procurement Directorate, Clare House, 303 Airport Road West, Belfast, Northern Ireland, BT3 9ED.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Central Procurement Directorate Authorised Personnel.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register;

— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password;
— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only)
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the tender
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.12.2013

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