Supply Desktops and Laptops – Multi-Supplier Framework

Supply Desktops and Laptops – Multi-Supplier Framework

4 Lots. Lot 1 – Laptops and Desktops – Device Only. The buyer will be able to buy direct from the manufacturer.

United Kingdom-Chelmsford: Computer equipment and supplies

2017/S 173-354103

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
United Kingdom
Contact person: Andrew Beaver
Telephone: +44 3330136253
E-mail: andrew.beaver@essex.gov.uk
NUTS code: UKH3
Internet address(es):Main address: https://www.delta-sourcing.com
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Computer-equipment-and-supplies./6MC4H4929K
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/6MC4H4929K
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

0530 Essex Online Partnership IT Hardware.

Reference number: 0530

II.1.2)Main CPV code

30200000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

3.1 The purpose of this procurement is for the supply of IT Hardware provisions through the provision of a multi-supplier Framework based on the following Lots:

Lot 1 — Laptops and Desktops — Device Only. The buyer will be able to buy direct from the manufacturer.

Lot 2 — Laptops and Desktops — Device and Associated Services. The buyer would be able to purchase laptops, desktops and thin clients with associated services such as tagging and imaging.

Lot 3 — Mobile Devices and Notebooks — Device and Associated Services. The buyer will be able to purchase mobile devices, e.g. tablets, notebooks and Chromebooks either directly from the manufacturer or with the ‘pick and mix’ associated services.

Lot 4 — IOS Devices — Device and Associated Services. The buyer will be able to purchase specific IOS devices.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
II.2)Description

II.2.1)Title:

Laptops and Desktops — Device Only

Lot No: 1

II.2.2)Additional CPV code(s)

30213100
30213300

II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:

Essex.

II.2.4)Description of the procurement:

The buyer will be able to buy direct from the manufacturer and apply the relevant imaging, tagging and other services in house.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option of an additional 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Laptops and Desktops — Device and Associated Services.

Lot No: 2

II.2.2)Additional CPV code(s)

30213100
30213300

II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:

Essex.

II.2.4)Description of the procurement:

The buyer would be able to purchase laptops, desktops and thin clients with associated services such as asset tagging and imaging. The list of services would be a ‘pick and mix’ option dependant on the buyer’s requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend by a period of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Associated Services shall include but are not limited to:

a) Asset Tagging;

b) Pre-Delivery Imaging;

c) Disposal / Asset Recovery;

d) Delivery and installation to Site (Desk installation);

e) Laser Etching.

II.2)Description

II.2.1)Title:

Mobile Devices and Notebooks — Device and Associated Services

Lot No: 3

II.2.2)Additional CPV code(s)

30213100
30213200

II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:

Essex.

II.2.4)Description of the procurement:

The buyer will be able to purchase mobile devices, e.g. tablets, notebooks and Chromebooks either directly from the manufacturer or with the ‘pick and mix’ associated services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend by a period of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Associated Services shall include but are not limited to:

a) Asset Tagging;

b) Pre-Delivery Imaging;

c) Disposal / Asset Recovery;

d) Delivery and installation to Site (Desk installation);

e) Laser Etching.

II.2)Description

II.2.1)Title:

IOS Devices — Device and Associated Services

Lot No: 4

II.2.2)Additional CPV code(s)

30213100
30213200
30213300

II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:

Essex.

II.2.4)Description of the procurement:

The buyer will be able to purchase specific IOS devices, such as laptops, desktops and tablets, with or without associated services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend by a further period of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Associated Services shall include but are not limited to:

a) Asset Tagging;

b) Pre-Delivery Imaging;

c) Disposal / Asset Recovery;

d) Delivery and installation to Site (Desk installation);

e) Laser Etching.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 09/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The estimated value indicated at II.1.5 is indicative only. No level of expenditure is guaranteed by ECC. The figures stated are an estimate of the potential value of all contracts that may be entered in to by ECC and the other organisations named as able to contract with the successful suppliers during the contract period. ECC reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. ECC will not be responsible for any costs incurred by potential suppliers (or any other person participating in the process) in relation to this procurement exercise including if the procurement exercise is cancelled. Each bidder shall be responsible for its own costs and expenses incurred in participating in this process.

It is proposed that the Framework would be procured on terms which would allow access for other Public Sector organisations including but not limited to subsidiaries, LATVs, LATCs.

Essex Online partnership (Including Associate Members) — http://www.eolp.info/

Unitary, Borough and District Councils, subsidiaries, LATVs and LATCs — http://www.local.gov.uk/digital-councils/connect/a-z-councils-online

Higher Education Institutes / Universities — http://www.education.gov.uk/edubase/home

NHS partners http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

CQC partners — http://www.cqc.org.uk/

Police Forces in the United Kingdom http://www.police.uk/

Fire and Rescue Services (including Scotland, Wales and Northern Ireland) http://www.fireservice.co.uk/information/ukfrs

These Contracting Bodies will be responsible for ordering of, and payment for, their own services.

The Authority will limit the number of suppliers per Lot to 6

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Computer-equipment-and-supplies./6MC4H4929K

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/6MC4H4929K

Go reference: GO-201797-PRO-10972593.

VI.4)Procedures for review

VI.4.1)Review body

High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/09/2017

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