Supply Digital Audio Recording System for Scottish Court Service

Supply Digital Audio Recording System for Scottish Court Service

The Scottish Court Service (SCS) requires the provision of a reliable, non-proprietary digital audio recording system (DAR) for use in recording court proceedings in courtrooms throughout mainland Scotland (and the Islands).

UK-Edinburgh: sound recordings

2012/S 152-254428

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Court Service
Saughton House, Broomhouse Drive
Contact point(s): Procurement
For the attention of: Eddie Bracken
EH11 3XD Edinburgh
UNITED KINGDOM
Telephone: +44 1314443409

Internet address(es):

General address of the contracting authority: http://www.scotcourts.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00396

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Administration of Justice
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Digital Audio Recording System and Support Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM25
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Scottish Court Service (SCS) requires the provision of a reliable, non-proprietary digital audio recording system (DAR) for use in recording court proceedings in courtrooms throughout mainland Scotland (and the Islands).The new DAR system must be user-friendly and be capable of converting the audio signal from the various microphones into a digital format and then store it as a computer file. The proposed system must allow multi-channel recording of the court’s proceedings and store the recording in a digital format with a continuous time stamp. The new system will be capable of playing back a portion of the recording while continuing to record. It should be capable of recording and securely storing audio files in a server system which is easily searchable and shareable.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=235517.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=235517.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

32353000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will be for the installation of a digital recording system in approximately 148 criminal courtrooms throughout the SCS estate and the maintenance and support of legacy recording equipment.
The contract is expected to be for a period of 5 years.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Jointly & Several.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the PQQ.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As Set out in the PQQ.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Technical Capacity & Capability.
Quality Management.
Health & Safety.
Sustainability.
Equal Opportunities.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Proc1-76
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 3.9.2012
IV.3.4)Time limit for receipt of tenders or requests to participate
6.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
13.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
PQQ Submissions can be created and submitted up to the stated deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. If a Supplier is having problems uploading to the PCS site, then the SCS must be informed well in advance and depending upon the merit of the case, the SCS may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated.
Suppliers should note that when asked to complete a PQQ and/or tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.
THe Authority anticipates shortlist max 6 suppliers to be invited to tender.
(SC Ref:235517).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Scottish Court Service
Saughton House, Broomhouse Drive
EH11 3XD Edinburgh
UNITED KINGDOM
E-mail: procurement@scotcourts.gov.uk
Telephone: +44 1314443409
Internet address: www.scotcourts.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.8.2012

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