Supply of Digital Publications to Scotland Excel

Supply of Digital Publications to Scotland Excel

This Framework is for the supply of digital publications and services including but not limited to e-Books, e-Audiobooks and e-Magazines and e-Comics.

United Kingdom-Paisley: Subscription services

2017/S 214-444806

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Telephone: +44 3003001200
E-mail: education.corporate@scotland-excel.org.uk
Fax: +44 1416187423
NUTS code: UKM83Internet address(es):Main address: http://www.scotland-excel.org.ukAddress of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/espo/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/espo/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Digital Publications and Services.

Reference number: 25-17

II.1.2)Main CPV code

79980000

II.1.3)Type of contract

Services

II.1.4)Short description:

This framework is for the supply of digital publications and services including but not limited to e-Books, e-Audiobooks and e-Magazines and e-Comics.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

E-Books

Lot No: 1

II.2.2)Additional CPV code(s)

79980000
64216200
92511000
79970000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the supply of E-Books and services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will run for an initial 2 year period with the option to extend for up to 2 1-year periods.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

E-Audiobooks

Lot No: 2

II.2.2)Additional CPV code(s)

79980000
64216200
92511000
79970000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the supply of E-Audiobooks and services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will run for an initial 2 year period, with an option to extend for up to 2 1-year periods.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

E-Magazines

Lot No: 3

II.2.2)Additional CPV code(s)

79980000
64216200
92511000
79970000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the supply of E-Magazines and services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will run for an initial 2 year period, with an option to extend for up to 2 1-year periods.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

E-Comics

Lot No: 4

II.2.2)Additional CPV code(s)

79980000
64216200
92511000
79970000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the supply of E-Comics and services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework will run for an initial 2 year period, with an option to extend for up to 2 1-year periods.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.

Minimum level(s) of standards possibly required:

Insurance Requirements:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance — maintain a minimum indemnity limit of 10 000 000 GBP in respect of each claim and without limit to the number of claims

Public / Product Liability Insurance — maintain a minimum level of 5 000 000 GBP in respect of each claim and without limit to the number of claims and in the aggregate in respect of Products

Motor Vehicle Insurance — Third Party Motor Insurance — to a minimum indemnity level of 5 000 000 GBP in respect of each claim and without limit to the number of claims

Other Economic and Financial Requirements:

In addition to the insurance limits above, a search of the bidder against Equifax’s Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does / would not represent an unmanageable risk should it be appointed onto the proposed Framework Agreement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply separately.

1. Relevant Examples of Previous Services of Suppliers

2. Subcontracting

3. Quality Management Procedures

4. Environmental Management Systems or Standards.

5. Health and Safety Procedures

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply separately.

Minimum level(s) of standards possibly required:

Further to the description of the selection criteria outlined above, guidance and the minimum level of standards required are outlined in the ‘Digital Publications and Services 25-17 — III.1.3 Technical and Professional Ability’ document, which can be found in the ‘Information and Instructions’ folder of the Buyer Attachments area, within ITT 20756 of project 9342, the tender for Digital Publications and Services 25-17.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these are outlined in ‘Section I:3 Communication’ of this Contract Notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Electronic auctions may be used if Councils opt to do so as part of a mini-competition call off.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 097-191085

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 04/05/2018

IV.2.7)Conditions for opening of tenders

Date: 05/12/2017
Local time: 12:00
Place:

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR, via PCS-Tender.

Information about authorised persons and opening procedure:

Scotland Excel Officers and Members.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Scotland Excel, as a central purchasing body, is procuring this framework for the use and benefit, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014.

The 32 local authorities in Scotland http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx;

Scotland Excel associate members http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx;

Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies.

NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement with Scotland Excel.

Tenderers are advised that the envisaged maximum number of participants that might be appointed is purely indicative. Scotland Excel reserves the right to appoint more or less bidders to the proposed Framework Agreement.

Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each

Member Authority or Associate Member.

Subcontractors on whose capacity the Tenderer does not rely: Scotland Excel will request the following information in the European Single

Procurement Document (Scotland):

— whether the Tenderer intends to subcontract any share of the contract to a third party;

— list of the proposed subcontracts as far as it is known at that stage; and

— what proportion / percentage of the contract does the Tenderer intend to subcontract.

These subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set out immediately above.

In line with Clause 72 of the Public Contracts (Scotland) Regulations 2015, Contract and framework agreements may be modified without a new procurement procedure in accordance with this Part in some cases. Further details of the cases this is permitted is in the ‘Digital Publications and Services 25-17 — Regulation 72’.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9342. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

As part of the bidder’s response within the Technical criteria, bidders will be requested to provide an outline of the community benefits they can offer for this framework. Bidders are asked to provide a response setting out the methodology for working with contracting authorities to support the delivery of National Outcomes, through community benefits commitments. The response must be specific to the involvement under this framework if successful and should include:

— How the bidder will work with contracting authorities to offer community benefits to support National Outcomes (as detailed in the

Technical envelope)

— Examples of the community benefits the bidder could deliver to contracting authorities linked to the National Outcomes

For more information on the National Outcomes see: http://www.gov.scot/About/Performance/scotPerforms/outcome

If successful on the framework, suppliers will be required to report the details of all delivered community benefits to Scotland Excel bi-annually.

(SC Ref:515014).

VI.4)Procedures for review

VI.4.1)Review body

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Telephone: +44 3003001200
Fax: +44 1416187423Internet address:http://www.scotland-excel.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/11/2017

 

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