Supply Digital Video Recording System to City of London Police

Supply Digital Video Recording System to City of London Police

The new system will be an externally hosted service that will be capable of managing all of our current analogue CCTV estate across the City of London.

United Kingdom-London: Video recording or reproducing apparatus

2015/S 142-261923

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of London Police
Guildhall North Wing, Basinghall Street
For the attention of: Lord Victoria
EC2P 2EJ London
UNITED KINGDOM
Telephone: +44 2073221673
E-mail: victoria.lord@cityoflondon.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

General public services
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Integrated Management System – Digital Video Recording System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

City of London Police are looking for a partner to work with to provide an integrated management system and digital (video) recording system (iMS-DRS). The new system will be an externally hosted service that will be capable of managing all of our current analogue CCTV estate across the City of London and ingest video from a number of other sources including but not limited to:
— In Car CCTV,
— Tablets,
— Body Worn Video,
— 3rd party CCTV systems,
— Television Network Protocol (TVNP),
— Multifocal Sensor Arrays.
The system will be able to receive alarms form critical national infrastructure (CNI) and other City of London sites. The system will provide software to support the analysis of all stored data. The data itself will be hosted on a digital platform that can be accessed through CoLP supplied workstations and tablets. The iMS-DRS will be required to support the migration of the CoLP CCTV estate to High Definition Internet Protocol (HD IP) camera technology. The new system will to embrace emerging technologies such as facial recognition and behavioural analytics.
Other services required include:
— Geo Mapping,
— Thermal Imaging,
— Integration with databases such as Human Resources and Crime Reporting.
The contract was for an initial 5 year period with the option to extend a further 2 years.

II.1.6)Common procurement vocabulary (CPV)

32333000, 35000000, 35120000, 72415000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

City of London Police are looking for a partner to work with to provide an integrated management system and digital (video) recording system (iMS-DRS). The new system will be an externally hosted service that will be capable of managing all of our current analogue CCTV estate across the City of London and ingest video from a number of other sources including but not limited to:
— In Car CCTV,
— Tablets,
— Body Worn Video,
— 3rd party CCTV systems,
— Television Network Protocol (TVNP),
— Multifocal Sensor Arrays.
The system will be able to receive alarms form critical national infrastructure (CNI) and other City of London sites. The system will provide software to support the analysis of all stored data. The data itself will be hosted on a digital platform that can be accessed through CoLP supplied workstations and tablets. The iMS-DRS will be required to support the migration of the CoLP CCTV estate to High Definition Internet Protocol (HD IP) camera technology. The new system will to embrace emerging technologies such as facial recognition and behavioral analytics.
Other services required include:
— Geo Mapping,
— Thermal Imaging,
— Integration with databases such as Human Resources and Crime Reporting.
The contract length will be for an initial 5 year period with the option to extend for a further 2 years.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See PQQ documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See PQQ documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PRJ_COL_3198
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.8.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.7.2015

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