Supply Document Management Information and Storage System

Supply Document Management Information and Storage System

Provision of a document management information and storage system with an ability to manage data and documents relation to construction, health and safety and building manuals.

United Kingdom-Inverness: Document management software package

2016/S 089-156405

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Highland Council
045
Council Headquarters, Glenurquhart Road
Inverness
IV3 5NX
UNITED KINGDOM
Telephone: +44 1463702000
E-mail: procurement.unit2@highland.gov.uk
NUTS code: UKM6
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Construction Information Management System.

II.1.2)Main CPV code

48311000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of a document management information and storage system with an ability to manage data and documents relation to construction, health and safety and building manuals in order to enable The Highland Council to manage its domestic and non-domestic property portfolios in relation to all types of construction work.

II.1.5)Estimated total value

Value excluding VAT: 240 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48311100
72512000
72212311

II.2.3)Place of performance

NUTS code: UKM6
Main site or place of performance:

Inverness.

II.2.4)Description of the procurement:

— The Construction Information Management System (CIMS) will underpin the management of property portfolios and allow The Council to comply with legislation in terms of Health and Safety files, the management of Health and Safety information for properties throughout construction, and on-going management of properties throughout the operational lifecycle;

— Creation of a Common Data Environment and collaboration workspace to allow project teams to work in a collaborative way without duplication;

— Ability to simply and effectively capture all relevant construction information;

— Effectively manage information / data with The Highland Council’s internal and external clients, customers and partners;

— The CIMS will have effectively link or interact with the The Highland Council’s second line business systems and processes;

— Reduce support and development costs;

— Enable organisational wide work-flow capability.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be for an initial period of 24 months with an option to extend for a further period of up to 24 months giving a total maximum contract duration of 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Exclusions may apply in circumstances where bidder(s) meet any of the criteria in The Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up / started trading.

Minimum level(s) of standards possibly required:

Bidders will be required to have a minimum general yearly turnover of 120 000 GBP for the last 3 years.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers (Compulsory) Liability Insurance = 5 000 000 GBP;

Public Liability Insurance = 5 000 000 GBP;

Professional Indemnity Insurance = 1 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services described in part II.2.4) of this Contract Notice.

Minimum level(s) of standards possibly required:

Bidders will be required to demonstrate that they have the relevant experience required to deliver the services described in Part II.2.4) of this Contract Notice.

Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 27001.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/06/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 06/06/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between April 2018 and April 2020 but dependent upon whether or not options are taken up.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 6031 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

(SC Ref:442138).

VI.4)Procedures for review

VI.4.1)Review body

The Highland Council
Council Headquarters, Glenurquhart Road
Inverness
IV3 5NX
UNITED KINGDOM
Telephone: +44 1463702000Internet address:http://www.highland.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/05/2016

 

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