Supply Document Management Information and Storage System
Provision of a document management information and storage system with an ability to manage data and documents relation to construction, health and safety and building manuals.
United Kingdom-Inverness: Document management software package
Section I: Contracting authority
I.1)Name and addresses
Council Headquarters, Glenurquhart Road
Telephone: +44 1463702000
NUTS code: UKM6
Internet address(es):Main address: http://www.highland.gov.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045
I.4)Type of the contracting authority
Section II: Object
Construction Information Management System.
II.1.2)Main CPV code
II.1.3)Type of contract
Provision of a document management information and storage system with an ability to manage data and documents relation to construction, health and safety and building manuals in order to enable The Highland Council to manage its domestic and non-domestic property portfolios in relation to all types of construction work.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
— The Construction Information Management System (CIMS) will underpin the management of property portfolios and allow The Council to comply with legislation in terms of Health and Safety files, the management of Health and Safety information for properties throughout construction, and on-going management of properties throughout the operational lifecycle;
— Creation of a Common Data Environment and collaboration workspace to allow project teams to work in a collaborative way without duplication;
— Ability to simply and effectively capture all relevant construction information;
— Effectively manage information / data with The Highland Council’s internal and external clients, customers and partners;
— The CIMS will have effectively link or interact with the The Highland Council’s second line business systems and processes;
— Reduce support and development costs;
— Enable organisational wide work-flow capability.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The contract will be for an initial period of 24 months with an option to extend for a further period of up to 24 months giving a total maximum contract duration of 48 months.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Exclusions may apply in circumstances where bidder(s) meet any of the criteria in The Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up / started trading.
Bidders will be required to have a minimum general yearly turnover of 120 000 GBP for the last 3 years.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers (Compulsory) Liability Insurance = 5 000 000 GBP;
Public Liability Insurance = 5 000 000 GBP;
Professional Indemnity Insurance = 1 000 000 GBP.
III.1.3)Technical and professional ability
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services described in part II.2.4) of this Contract Notice.
Bidders will be required to demonstrate that they have the relevant experience required to deliver the services described in Part II.2.4) of this Contract Notice.
Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 27001.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Between April 2018 and April 2020 but dependent upon whether or not options are taken up.
VI.2)Information about electronic workflows
Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 6031 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.
For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
Council Headquarters, Glenurquhart Road
Telephone: +44 1463702000Internet address:http://www.highland.gov.uk/
VI.5)Date of dispatch of this notice: