Supply E-Catalogue Software

Supply E-Catalogue Software

Commercial Services Purchasing Improvements Project (E-Catalogue Solution).

United Kingdom-Leeds: IT services: consulting, software development, Internet and support

2016/S 061-104772

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Gas Networks Limited
1100 Century Way, Thorpe Park Business Park Colton
For the attention of: Michele Eyre
LS15 8TU Leeds
Telephone: +44 1133975432

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: utilities

I.3)Main activity

Other: gas distribution, repair,maintainence and asset replacement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Commercial Services Purchasing Improvements Project (E-Catalogue Solution).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: It is Northern Gas Networks intention to award 1 contract to a supplier for a solution that meets all our requirements in the scope. Contract duration will be a 2 year initial term with a provision to renew for a further 3 x 1 year periods. The duration specified in II.4) is inclusive of any mutually agreed extension periods. The start and completion dates are, at this point, indicative and are subject to flexibility.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

Northern Gas Networks are currently reviewing and improving the process and systems it uses around its purchasing and contract management activities. Part of this work is aimed at introducing a self-service e-catalogue solution to enable colleagues to select and purchase some items that are needed in their day to day wok.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Northern Gas Networks are currently reviewing and improving the process and systems it uses around its purchasing and contract management activities. Part of this work is aimed at introducing a self-service e-catalogue solution to enable colleagues to select and purchase some items that are needed in their day to day wok.
As part of this procurement, NGN would like prospective suppliers to demonstrate the art of the possible in the realms of purchasing, payment and contract management, to support our improvements work in this area.
It is imperative that as a result of this project, NGN has complete and detailed visibility of purchasing activity across the organisation so that spend can be accurately categorised in line with our procurement model. Access to this information should be readily available and easy to report on at both a high and granular level.
This procurement event is intended to select a solution for NGN, to deploy it for use in NGN and to establish a secure and reliable interface (or interfaces) with our Finance and Asset Management system, SAP.
The tender will include:
— The selection of a suitable solution,
— The licensing or subscription model for its use in NGN,
— Deployment of the Solution into NGN and its integration with SAP,
— Testing and cut-over support.
In line with the IT Strategy in NGN, the tender event will aim to enable the greater use of Agile Delivery techniques, Service Orientated Architecture and the use of both automated testing and a User Centred approach to design. During the procurement event, suppliers will be required to demonstrate their solutions, the license or subscription model as well as their alignment to these strategic areas.
The indicative requirements of the systems / system that would be considered for this work may include:
— E-catalogue for procurement of goods and services,
— Workflow approval,
— Ability to run a competitive bidding process with both contracted and uncontracted vendors,
— Supplier portal,
— AP automation,
— Optimum spend data capture, categorisation in line with NGN procurement model and reporting functionality,
— Robust controls in line with company policy and audit requirements.
User experience:
— High quality user experience design,
— Simple intuitive design,
— Complete visibility of spend coupled with ease of reporting,
— Reduced duration and requirement for back office support process,
— Reduction in manual interfaces and use of supporting databases.
— All data items within the system should be capable of being exposed through a web based protocol, with a RESTful API to aid integration to SAP system (as opposed to SOAP based Web services).
Further and more detailed requirements will be shared at RFI and due to the agile delivery techniques being used on this work, will develop throughout the development and operations of these systems.
The contract start date for the final solution is estimated to be in quarter 3 of 2016.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 3

II.3)Duration of the contract or time limit for completion

Starting 1.8.2016. Completion 31.7.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.5.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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