Supply E-Recruitment Solution to Wigan Council

Supply E-Recruitment Solution to Wigan Council

The purpose of this tender is to procure a regional e-recruitment solution taking the form of a new careers and jobs website linked to Applicant Tracking Systems.

United Kingdom-Wigan: Time accounting or human resources software package

2016/S 075-130426

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Wigan Council
Town Hall, Library Street
Wigan
WN1 1YN
UNITED KINGDOM
Contact person: Ms Claire O’Sullivan, Service Manager, HR Employment Services
Telephone: +44 1942827219
E-mail: C.OSullivan@wigan.gov.uk
NUTS code: UKD3 Internet address(es):Main address: http://www.wigan.gov.ukAddress of the buyer profile: http://www.wigan.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk
Additional information can be obtained from another address:
The Chest
Internet Accessible
UNITED KINGDOM
Contact person: All communications including questions, requests for clarification and additional information relating to this procurement procedure must be made via The Chest’s messaging facility available when logged into the portal
E-mail: C.OSullivan@wigan.gov.uk
NUTS code: UKInternet address(es):Main address: https://www.the-chest.org.ukAddress of the buyer profile: http://www.wigan.gov.uk
Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Regional E-Recruitment Solution.

II.1.2)Main CPV code

48450000

II.1.3)Type of contract

Services

II.1.4)Short description:

The purpose of this tender is to procure a regional e-recruitment solution taking the form of a new careers and jobs website linked to Applicant Tracking Systems. There is an ambition to make this a destination jobs board website for public sector jobs in North West England, showcasing the range of opportunities, careers and unique challenges involved in working in the public sector in the region. The solution adopted will meet the original key drivers and objectives achieved through the existing collaborative e-recruitment solution but must also address a number of new key requirements and opportunities. The contract will be divided into 2 lots — 1 for a Careers Website (Lot 1) and the other for an Applicant Tracking System (Lot 2). The e-recruitment solution will enable constituent bodies of the Association of Greater Manchester Authorities (AGMA), Associate AGMA member authorities and other public sector bodies in North West England to meet their e-recruitment requirements.

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The right is reserved to award both lots to a single provider or to award each lot separately, with a single provider being awarded Lot 1 and a single provider being awarded Lot 2.

II.2)Description

II.2.1)Title:

Lot 1 — Careers and Recruitment Website

Lot No: 1

II.2.2)Additional CPV code(s)

48000000
48220000
48783000
72000000
72212100
72212220
72212450
72212517
72212783
72260000
72262000
72263000
79600000
79000000
72413000
79414000

II.2.3)Place of performance

NUTS code: UKD
Main site or place of performance:

North West England, United Kingdom.

II.2.4)Description of the procurement:

The purpose of this tender is to procure a regional e-recruitment solution taking the form of a new careers and recruitment website linked to Applicant Tracking Systems. There is an ambition to make this a destination jobs board website for public sector jobs in North West England, showcasing the range of opportunities, careers and unique challenges involved in working here. The solution adopted will meet the original key drivers and objectives achieved through the existing collaborative e-recruitment solution but must also address a number of new key requirements and opportunities. The contract will be divided into two lots — one for a Career and Recruitment Website (Lot 1) and the other for an Applicant Tracking System (Lot 2). The e-recruitment solution will enable constituent bodies of the Association of Greater Manchester Authorities (AGMA), Associate AGMA member authorities and other public sector bodies in North West England to meet their e-recruitment requirements.

AGMA have used a collaborative jobs board and recruitment back office system called ‘Your Council Jobs’ at https://www.yourcounciljobs.co.uk/ since 2010. The website has a hit rate of approximately 1 500 000 unique users a year and over 10 000 job adverts were placed last year with over 100 000 applications received. As well as the original collaboration of organisational bodies, other employers place their jobs on the website. The current solution is an all in one system comprising a fully branded customer facing website, jobs board and application portal, and a bespoke vacancy management back office function. The original key drivers for the implementation of a collaborative e-recruitment solution were to harmonise and standardise recruitment and selection activity across AGMA, to offer a one-stop shop for AGMA vacancies and a standardised application process, and the reduction of advertising costs. On building and developing on original objectives the new e-recruitment solution must meet a number of new key requirements and opportunities including flexibility and capacity to support the extension of a recruitment service to strategic partner organisations, accessibility of both the website and back office via mobile platforms, and the capacity to generate revenue. Further details regarding these new requirements and opportunities are available in the Invitation to Tender documentation.

In relation to the needs and requirements required under this Lot (Lot 1 — Careers and Recruitment Website) applicants are directed to the Invitation to Tender document which detail the mandatory requirements with regard to the General System and Security and the Jobs Board requirements of the solution. Applicants will also need to provide a Compliance Statement in relation to the Website, Jobs Board, Account Management and Analytics, and Security and Information Governance. Method Statements will be needed in relation to Implementation, Working with Applicant Tracking System (ATS) providers, Creativity, Account Management Including On-Going Technical Support and System Development, Technical and Hosting, Experience, Exit Plan, and Security Information and Governance.

It is envisaged that the contract shall run for an initial period of 4 years with the option to extend for two further periods of 2 years each.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is envisaged that the contract shall run for an initial period of 4 years with the option to extend for two further periods of 2 years each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value of the contract stated within section II.2.6) for ‘Lot 1 — Careers and Recruitment Website’ is an estimate for the initial four year duration of the contract in relation to that lot only.

II.2)Description

II.2.1)Title:

Lot 2 — Applicant Tracking System (ATS)

Lot No: 2

II.2.2)Additional CPV code(s)

48000000
48220000
48783000
72000000
72212100
72212220
72212450
72212517
72212783
72260000
72262000
72263000
79600000
79000000
72413000
79414000

II.2.3)Place of performance

NUTS code: UKD
Main site or place of performance:

North West England, United Kingdom.

II.2.4)Description of the procurement:

The purpose of this tender is to procure a regional e-recruitment solution taking the form of a new careers and recruitment website linked to Applicant Tracking Systems. The contract will be divided into 2 lots — one for a Careers and Recruitment Website (Lot 1) and the other for an Applicant Tracking System (Lot 2). The e-recruitment solution will enable constituent bodies of the Association of Greater Manchester Authorities (AGMA), Associate AGMA member authorities and other public sector bodies in North West England to meet their e-recruitment requirements. The new Applicant Tracking System procured under this lot is intended to be used by at least seven employers from the AGMA group.

AGMA have used a collaborative jobs board and recruitment back office system called ‘Your Council Jobs’ at https://www.yourcounciljobs.co.uk/ since 2010. The website has a hit rate of approximately 1 500 000 unique users a year and over 10 000 job adverts were placed last year with over 100 000 applications received. As well as the original collaboration of organisational bodies, other employers place their jobs on the website. The current solution is an all in one system comprising a fully branded customer facing website, jobs board and application portal, and a bespoke vacancy management back office function. The original key drivers for the implementation of a collaborative e-recruitment solution were to harmonise and standardise recruitment and selection activity across AGMA, to offer a one-stop shop for AGMA vacancies and a standardised application process, and the reduction of advertising costs. On building and developing on original objectives the new e-recruitment solution must meet a number of new key requirements and opportunities including flexibility and capacity to support the extension of a recruitment service to strategic partner organisations, accessibility of both the website and back office via mobile platforms, and the flexibility to tailor application processes to specific job roles. In line with the vision for the Careers and Recruitment website, the collaboration wish to refresh the application process to be more flexible for the organisation, less onerous for candidates, easier for managers, and integrated with existing HR systems. Further details regarding these new requirements and opportunities are available in the Invitation to Tender documentation.

In relation to the needs and requirements required under this Lot (Lot 2 — Applicant Tracking System), applicants are directed to the Invitation to Tender document which detail the mandatory requirements with regard to the General System and Security, Front-End Website/Portal, Application Process, Vacancy Management, Talent Pools, Reporting/Management Information, Help/Support and Integration requirements of the solution. Applicants will also need to provide a Compliance Statement in relation to the Front-End Website/Portal, Setting up a Recruitment Event, Application Process, Vacancy Management, Talent Pools, Reporting and Management Information, Help and Support, Integration, and Security and Information Governance. Method Statements will be needed in relation to Implementation and Transition, Working with Website Providers, Account Management Including Technical Support and System Development, Technical and Hosting, Experience, Exit Plan, and Security and Information Governance.

It is envisaged that the contract shall run for an initial period of 4 years with the option to extend for two further periods of 2 years each.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is envisaged that the contract shall run for an initial period of 4 years with the option to extend for two further periods of 2 years each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value of the contract stated within section II.2.6) for ‘Lot 2 — Applicant Tracking System (ATS)’ is an estimate for the initial four year duration of the contract in relation to that lot only.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants are requested to review the ‘Tender’ document, in particular the ‘Company Information Questionnaire’ and the ‘Mandatory Requirements’, ‘Statement of Requirements (SOR): Compliance Statement’, ‘Method Statement’ and ‘Data Protection’ sections in relation to both lots with regard to suitability requirements.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Applicants are requested to review the document entitled ‘Instructions for Tendering, General Information and Tender Evaluation’ in particular sections ‘Confidentiality and Information Handling’, ‘Contract Management and Monitoring’ and ‘Parent Company Guarantee and Indemnity’ and the ‘Tender’ document, in particular the ‘Company Information Questionnaire’, ‘Mandatory Requirements’, ‘Statement of Requirements (SOR): Compliance Statement’, ‘Method Statement’ and ‘Data Protection’ sections in relation to both lots with regard to information on contract performance conditions and their development.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/05/2016
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/05/2016
Local time: 10:00
Place:

Wigan Town Hall, Library Street, Wigan, WN1 1YN, United Kingdom.

Information about authorised persons and opening procedure:

Tenders submitted will be opened by an elected member on Wigan Council’s Cabinet and a representative from Wigan Council’s Democratic Services Team. Other officers may also be present. The date and time stated for the opening of tenders is indicative only and may be subject to change.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Wigan Council will be establishing the regional e-recruitment solution on behalf of members of the Association of Greater Manchester Authorities (AGMA), associate members and the associate bodies linked to these Authorities (AGMA and associates). The current members of AGMA and associate members who are committed to the requirement at the outset include Bolton Council, Bury Council, Manchester City Council, Oldham Metropolitan Borough Council, Rochdale Council, Salford City Council, Stockport Metropolitan Borough Council, Tameside Council, Trafford Council, Wigan Council, Blackpool Council and Greater Manchester Fire and Rescue Service (for Lot 1 — Careers and Recruitment Website) and Bolton Council, Bury Council, Oldham Metropolitan Borough Council, Rochdale Council, Salford City Council, Tameside Council, Greater Manchester Fire and Rescue Service and Wigan Council (for Lot 2 — Applicant Tracking System (ATS)). The procurement documents contain further details on those organisations intending to use this agreement at its outset. It is possible that AGMA membership and associate membership may change over the life of the agreement and hence either expand or contract the list of contracting bodies eligible to use this agreement. AGMA authorities are part of the Devolution Manchester and ‘Northern Powerhouse’ proposals and it is envisaged that this agreement will be open to other public bodies situated in North West England and the geographic area of the Northern Powerhouse, as well as any future successor body of any of the organisations listed, and any subsidiary, subsidiary undertaking, holding company and/or associate (from time to time) of the aforementioned entities.

The closing date of 18.5.2016 at 16:00 represents the deadline for the receipt of final tender applications.

The estimated total contract value stated within section II.1.5) is an estimate for the initial four year contract durations for both lots.

VI.4)Procedures for review

VI.4.1)Review body

Wigan Council
Town Hall, Library Street
Wigan
WN1 1YN
UNITED KINGDOM
Telephone: +44 1942827026
E-mail: j.mitchell@wigan.gov.ukInternet address:http://www.wigan.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Part 3 — Remedies, Chapter 5 — Facilitation of Remedies, Regulations 86/87 (information about contract award procedures and the application of standstill period prior to contract award) and Part 3 — Remedies, Chapter 6 — Applications to the Court, Regulation 91 (enforcement of obligations) etc. of the EU Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/04/2016

 

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