Supply Environmental Health IT Database System

Supply Environmental Health IT Database System

Provision of IT software system (including support and maintenance) for North Norfolk District Council’s Environmental Health Service.

United Kingdom-Cromer: IT software package

2016/S 185-331598

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Norfolk District Council
Holt Road
NR27 9EN
United Kingdom
Contact person: James Wilson
Telephone: +44 12635-13811
Fax: +44 12635-15042
NUTS code: UKH13 
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Provision of Environmental Health IT Database System.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of IT software system (including support and maintenance) for North Norfolk District Council’s Environmental Health Service. The system should effectively handle service requests and programmed inspections for all area of the service including but not limited to food safety, licensing, private sector housing, environmental protection, trade waste and refuse, grounds maintenance, contaminated land and private water supplies.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH13
Main site or place of performance:

North Norfolk District Council

Council Offices

Holt Road



NR27 9EN.

II.2.4)Description of the procurement:

North Norfolk District Council is seeking to invite tenders for the supply, delivery, installation and maintenance of the software, services and interfaces for an Environmental Health IT system.

Key objectives:

— To provide a system capable of managing the following functions:

— Food safety inspections

— Private water sampling

— Notice and prosecution cases

— Health and Safety inspections

— Licensing (taxis, premises and clubs, gambling, animal welfare, lotteries, street and house to house collections etc.)

— Complaints/service requests

— Commercial waste contracts

— Contaminated Land

— Private sector housing, including grants

— Anti-Social behaviour

— To enhance functionality in line with modern systems, standards and the Council Business Transformation programme.

— Ability to be accessed remotely and also mobile working solutions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Single 5 year (60 month) renewal option on agreement from both parties.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/10/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/10/2016
Local time: 14:00

Council Offices

Holt Road


NR27 9EN.

Information about authorised persons and opening procedure:

The Council Solicitor must ensure that all tenders are opened at the same time when the period for their submission has ended. Two people or more must

always be present when tenders are opened one of whom will be an officer from Legal & Democratic Services who must open the tenders. The other will be a Portfolio Holder or other Member of the Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

(MT Ref:180369).

VI.4)Procedures for review

VI.4.1)Review body

North Norfolk District Council
Holt Road
NR27 9EN
United Kingdom
Telephone: +44 12635-13811
Fax: +44 12635-15042Internet
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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