Supply ERP System to West Yorkshire Police

Supply ERP System to West Yorkshire Police

Collaborative framework agreement for ERP and duties management solutions.

United Kingdom-West Yorkshire: Software package and information systems

2018/S 155-355989

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Police and Crime Commissioner for West Yorkshire
n/a
Ploughland House, 62 George Street
West Yorkshire
WF1 1DL
United Kingdom
Contact person: Bhagy Mistry
Telephone: +44 1924206492
E-mail: procurement@southyorks.pnn.police.uk
NUTS code: UKInternet address(es):Main address: https://uk.eu-supply.com

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25150&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25150&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of an ERP System.

Reference number: 1428 – 2016

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Police & Crime Commissioner for West Yorkshire (the “PCC”) is establishing a collaborative framework agreement for ERP and duties management solutions, including options for existing oracle ERP related systems to be migrated to cloud services.

This framework agreement will be accessible by all UK Police and Fire and Rescue Services (and any future successors to these organisations) with the agreement of the contracting authority.

II.1.5)Estimated total value

Value excluding VAT: 500 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

West Yorkshire, WF1 1DL

II.2.4)Description of the procurement:

Policing in the UK faces a series of challenges as it seeks to modernise, become more efficient and make the most of technology and innovation to respond to current and future demands. In order to respond to this changing landscape West Yorkshire Police (WYP) has embarked upon a far-reaching programme to transform its back office. The ERP programme was initiated on the back of the wider fusion programme. The business objectives for the fusion programme have been driven by the Chief Operating Team (COT) who have decided that the future force target operating model has to change primarily for a number of reasons. A key driver of this transformation programme will be the rationalisation of the IT systems that support this “back office” service provision. These are significant contributors to this improvement agenda, which aims to create as much self-service and business process automation as possible. To drive the transformation West Yorkshire Police (WYP) are searching for a professional supplier to provide an off the shelf ERP solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Justification for a framework agreement, the duration of which exceeds 4 years: due to the technical nature of the procurement and length of time to implement the solution it has been agreed that the framework will be for a period of 6 years with the option to extend for 4 x 12 months periods.

This framework agreement is divided into lots, please refer to the ITT documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Justification for a framework agreement, the duration of which exceeds four years: Due to the technical nature of the procurement and length of time to implement the solution it has been agreed that the framework will be for a period of 6 years with the option to extend for 4 x 12 month periods. This framework agreement is divided into lots, please refer to the ITT documentation

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 091-206850

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/09/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 180 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/09/2018
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of England and Wales
7 Rools Buildings, Fetter Lane
London
EC4A 1NL
United KingdomInternet address: http://www.judiciary.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/08/2018

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