Supply Estates and Facilities Management System

Supply Estates and Facilities Management System

The Estates and Facilities Management System is a data collection and reporting system for use by the NHS and other associated healthcare bodies.

United Kingdom-Leeds: IT services: consulting, software development, Internet and support

2016/S 125-223188

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Health and Social Care Information Centre
1 Trevelyan Square, Boar Lane
United Kingdom
Contact person: Denise Daykin
NUTS code: UKE42

Internet address(es):Main address:

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Estates and Facilities Management (EFM) System.

Reference number: HCON00689

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Estates and Facilities Management (EFM) System is a data collection and reporting system for use by the NHS and other associated healthcare bodies.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:


II.2.4)Description of the procurement:

The service required is to build, host, support, maintain and publish data collected through a data warehouse. The data collected is from NHS Trusts and healthcare providers relating to the physical estate and support functions from which NHS services are provided.

Programme delivery milestones are key. There is no guarantee of additional development within the contract term — this is dependent upon commissioned activities. Data is to be migrated from other systems.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 41
This contract is subject to renewal: yes
Description of renewals:

2 x 12 months to be confirmed by the Authority.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Parent company guarantees, warranties and / or other forms of security may be required.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The ‘build and test’ element of this contract is to be discharged during January – March 2017.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/08/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/08/2016
Local time: 15:00

HSCIC — Leeds.

Information about authorised persons and opening procedure: is to be used to receive and control the opening of tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Delta Access Code: 387G767H95.

To view this notice, please click here:

GO Reference: GO-2016628-PRO-8419191.

VI.4)Procedures for review

VI.4.1)Review body

Health & Social Care Information Centre
1 Trevelyan Square
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



Related Posts

Supply Finance Management Information System

Home Office Digital Interviewing Project

Housing IT Systems Market Engagement Event

Financial Management System as a Service

Enjoyed this post? Share it!