Supply Estates Information Management System

Supply Estates Information Management System

Provision, implementation and support of an Estates Information Management – Computer Assisted Facilities Management System.

United Kingdom-Edinburgh: Software implementation services

2014/S 095-166441

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Heriot-Watt University Group
Riccarton
Contact point(s): Procurement Services
For the attention of: Kirsty Hughes
EH14 4AS Edinburgh
UNITED KINGDOM
Telephone: +44 1314514444
E-mail: procurement@hw.ac.uk
Fax: +44 1314513119

Internet address(es):

General address of the contracting authority: http://www.he-purchasing.hw.ac.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307

Electronic access to information: www.publictenderscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictenderscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: Heriot-Watt University Group
Riccarton
Contact point(s): Procurement Services
For the attention of: Kirsty Hughes
EH14 4AS Edinburgh
UNITED KINGDOM
Telephone: +44 1314514444
E-mail: procurement@hw.ac.uk
Fax: +44 1314513119
Internet address: http://www.he-purchasing.hw.ac.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Heriot-Watt University Group
Riccarton
Contact point(s): Procurement Services
For the attention of: Kirsty Hughes
EH14 4AS Edinburgh
UNITED KINGDOM
Telephone: +44 1314514444
E-mail: procurement@hw.ac.uk
Fax: +44 1314513119
Internet address: http://www.he-purchasing.hw.ac.uk/

Tenders or requests to participate must be sent to: Heriot-Watt University Group
Riccarton
Contact point(s): Procurement Services
For the attention of: Kirsty Hughes
EH14 4AS Edinburgh
UNITED KINGDOM
Telephone: +44 1314514444
E-mail: procurement@hw.ac.uk
Fax: +44 1314513119
Internet address: http://www.he-purchasing.hw.ac.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Estates Information Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Edinburgh Campus, Riccarton, Edinburgh, EH14 4AS.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision, implementation and support of an Estates Information Management – Computer Assisted Facilities Management System.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 2340 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

7226300048421000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1
Estimated value excluding VAT:
Range: between 250 000 and 350 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Information as detailed within the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information as detailed within the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Authority’s particular requirements will be set out in the tender documentation.
Minimum level(s) of standards possibly required: Will be specified within the PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information as detailed within the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HWU/1336/002

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 66-112959 of 3.4.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:304745)
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Heriot-Watt University Group
Procurement Services, Gait 6, Riccarton Campus
EH14 4AS Edinburgh
UNITED KINGDOM
E-mail: procurement@hw.ac.uk
Telephone: +44 1314513700
Internet address: www.hw.ac.uk
Fax: +44 1314513119

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Heriot-Watt University Group
Procurement Services, Gait 6, Riccarton Campus
EH14 4AS Edinburgh
UNITED KINGDOM
E-mail: procurement@hw.ac.uk
Telephone: +44 1314513700
Internet address: www.hw.ac.uk
Fax: +44 1314513119

VI.5)Date of dispatch of this notice:

14.5.2014

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