Supply Facilities Management Software to NHS Digital

Supply Facilities Management Software to NHS Digital

Estates and Facilities management Software and Support Package.

United Kingdom-Leeds: IT services: consulting, software development, Internet and support

2017/S 009-013510

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Digital
1 Trevelyan Square
United Kingdom
NUTS code: UKE42
Internet address(es):

Main address:

I.2)Joint procurement

The contract is awarded by a central purchasing body


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Estates and Facilities management Software and Support Package HCON00887.

Reference number: HCON00887

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

NHS Digital wishes to enter into an agreement with a supplier to provide a managed service contract for the development of web based applications, maintenance/support, and hosting to meet our Estates and Facilities data collection requirements. The Delta access code is 5XD9V7H568.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:


II.2.4)Description of the procurement:

The outline of the services to be procured consist of a) Supply of an EFM data collection and reporting tool, b) a

Hosting service for the EFM data collection tool through an on line portal, c) Technical support of the tool, d) Full

maintenance and development services for all of the requirement. The EFM tool must be constructed to enable

online input of data with inbuilt validation process to be collated by the system into data warehouse. Data will be input by NHS

Trusts and other healthcare providers and will consist of information relating to the physical estate and support

locations from where NHS services are provided. It is a requirement that data can be input by mobile and non mobile

application. The service will have flexibility to be developed during the duration of the contract.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

For a maximum of 24 months, to be confirmed by the Authority.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Parent company guarantees, warranties and/or other forms of security may be required.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please view the terms and conditions that are available at: the access code is 5XD9V7H568.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 175-314123

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/01/2017
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 30/01/2017
Local time: 10:00


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

GO Reference: GO-2017111-PRO-9381571.

VI.4)Procedures for review

VI.4.1)Review body

NHS Digital
1 Trevelyan Square
United Kingdom

VI.4.2)Body responsible for mediation procedures

NHS Digital
1 Trevelyan Square
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

NHS Digital
1 Trevelyan Square
United Kingdom

VI.5)Date of dispatch of this notice:



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