Supply Finance Business System to The British Library
The British Library is seeking to procure a cloud based financial management software that will provide scalable functionality.
United Kingdom-London: Financial systems software package
2017/S 179-366517
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
96 Euston Road
London
NW1 2DB
United Kingdom
E-mail: andy.kemp@bl.uk
NUTS code: UK
Address of the buyer profile: https://bl.bravosolution.co.uk
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Finance Business System.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
The British Library is seeking to procure a cloud based financial management software that will provide scalable functionality for Finance and Procurement as well as meeting a range of technical and non-functional requirements.
The estimated value of this contract is between 600 000 GBP to 1 700 500 GBP
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
West Yorkshire & Central London.
II.2.4)Description of the procurement:
The British Library is seeking to procure a cloud based financial management software that will provide scalable functionality for Finance and Procurement as well as meeting a range of technical and non-functional requirements.
The system must:
— Provide system access for a minimum of 150 users, based on current usage, however this is expected to increase to maximise the advantages of the new solution. The current number of employees is in the region of 1,500.
— Include General Ledger, Procurement, Accounts Payable, Accounts Receivable, Fixed Assets, Budgeting and Forecasting and associated Reporting.
— Include regular upgrades and updates, on-going software maintenance, product defect fixes and regulation compliance updates.
— Provide backups, data storage, security, and disaster recovery.
— Include a solution for archiving and providing access to seven years of rolling historical data from the current system, with the migration of current year and prior year financial data into the live environment.
The scope of this tender, and subsequent contract, will also include the provision of implementation services, business process reengineering in order to redesign core finance processes, and on-going support and maintenance of the implemented system, through either the system provider or approved partner.
Support for the implementation through either the selected system provider or a partner, will be expected to deliver the project to time and cost ensuring staff at the British Library are provided with the key skills to manage the business process workflows in an efficient and effective way post implementation.
The estimated value of this contract is between 600 000 GBP to 1 700 500 GBP
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
3 x 12 month optional extensions.
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
II.2.11)Information about options
As described in the tender documentation.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.3)Additional information:
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://bl.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4.1)Review body
Wetherby
United Kingdom
VI.5)Date of dispatch of this notice: