Supply Finance System to University of Sunderland

Supply Finance System to University of Sunderland

Finance/Accountancy and Human Resources/Payroll (HR) Business System(s).

United Kingdom-Sunderland: Software package and information systems

2015/S 240-435703

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Sunderland
2nd Floor, Edinburgh Building, Chester Road
For the attention of: Dave Hartis
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915153939

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

South Durham University Technical College
C/O Xcel Centre, Long Tens Way, Aycliffe Business Park,County Durham
DL5 6AP Newton Aycliffe
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Finance/Accountancy and Human Resources/Payroll (HR) Business System(s).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKC23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Sunderland is seeking to appoint an innovative supplier(s) (Strategic ICT Partner) to provide Enterprise Class application software and related services to include design, implementation, development and commissioning of systems; on-going support, training, enhancements (upgrades) and maintenance in relation to a Financial Management System and/or a Human Resources/Payroll Management System.
It is envisaged that suppliers will apply for lots within this opportunity as either a supplier of an integrated system or for individual Human Resources/Payroll or Financial Management systems however suppliers must demonstrate how the system(s) can interface/integrate with other systems. At the core of management’s system vision is a desire to consolidate systems and provide more automated integration to facilitate reliable, timely and accurate reporting to help the University achieve its goals of strategic management information and business intelligence capability. Management also require an agile system that is adaptable to the future needs of an organisation in the higher education sector.
Suppliers will either offer a single supplier proposal or a lead supplier (with a supporting supplier chain) proposition.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48000000, 48482000, 48210000, 48400000, 48800000, 72254000, 72254100, 72260000, 72267000, 72267100, 72265000, 72000000,72200000, 72263000, 72250000, 72820000, 72261000, 72212440, 72268000, 48812000, 48440000, 72224100, 80533000, 48441000, 48450000,72212450, 72227000, 79211110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Minimum of 5 suppliers per lot will be invited to tender, the duration of the award is 5 years with the option to extend by an additional 5 years (in annual increments) subject to agreement with the appointed supplier and the contracting authority.
Estimated value excluding VAT: 2 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Finance/Accountancy Suite

1)Short description

The scope of this lot covers the implementation of systems or services for managing internal finances, potentially covering both academic and administrative requirements, including but not limited to:
— Finance;
— Planning and budgeting;
— Pricing and benchmarking tools;
— Accounts Receivable;
— Project Accounting;
— Procure to Pay;
— Asset Management;
— Record to Report;
— Pre-Award Research Funding;
— Post-Award Research Funding;
— Treasury Management.
Support Services available within this lot, (but not limited to):
— Requirement and Process Analysis;
— Solution Design and Development (including architectural);
— Implementation;
— Integration/Interfacing with other applicable applications;
— Data Migration and Management;
— Management Information and Report Analysis;
— Training and Knowledge Transfer;
— Consultancy;
— Maintenance.

2)Common procurement vocabulary (CPV)

48000000, 72212440, 48812000, 48440000, 48441000, 48000000, 48200000, 48210000, 48400000, 72227000, 48800000, 72254000, 72254100,72260000, 72267000, 72267100, 72265000, 72000000, 72200000, 72263000, 72250000, 72820000, 72261000, 72268000, 72224100, 80533000

3)Quantity or scope

Minimum of 5 suppliers will be invited to tender, the duration of the award is 5 years with the option to extend by an additional 5 years subject to agreement with the appointed supplier and the contracting authority.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Human Resources/Payroll (HR) Software Suite

1)Short description

The scope of this lot covers the implementation of systems or services for managing internal human resources, potentially covering both academic and administrative requirements, including (but not limited to):
— Payroll (and Pensions);
— Human Resources (Contracts, Position Management);
— Time and Attendance (Shifts, Leave, Sickness Absence);
— Staff Development;
— Management Information (Reporting, HESA Return);
— Self-Service (Employee, Manager);
— Case Management;
— Performance Management (Appraisal);
— HSE (Accident Reporting, Occupational Health);
— E-Recruitment.
Support Services available within this lot, (but not limited to):
— Requirement and Process Analysis;
— Solution Design and Development (including architectural);
— Implementation;
— Integration/Interfacing with other applicable applications;
— Data Migration and Management;
— Management Information and Report Analysis;
— Training and Knowledge Transfer;
— Consultancy Support;
— Maintenance.

2)Common procurement vocabulary (CPV)

48000000, 48450000, 72212450, 72227000, 80533000, 72224100, 72268000, 72261000, 72820000, 72250000, 72263000, 72000000, 72265000,72267100, 72267000, 72260000, 72254100, 72254000, 48800000, 48400000, 48210000, 48200000, 48000000

3)Quantity or scope

Minimum of 5 suppliers will be invited to tender, the duration of the award is 5 years with the option to extend by an additional 5 years subject to agreement with the appointed supplier and the contracting authority.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Unified Finance/Accountancy and Human Resources (HR) Software Solution

1)Short description

The scope of this lot covers the implementation of systems or services for managing internal human resources/payroll and finances in one integrated system, potentially covering both academic and administrative requirements, including (but not limited to):
— Finance requirements;
— Planning and budgeting;
— Pricing and benchmarking tools;
— Accounts Receivable;
— Project Accounting;
— Procure to Pay;
— Asset Management;
— Pre-Award Research Funding;
— Post-Award Research Funding;
— Treasury Management;
— Payroll (and Pensions);
— Human Resources (Contracts, Position Management);
— Time and Attendance (Shifts, Leave, Sickness Absence);
— Staff Development;
— Management Information (Reporting, HESA Return);
— Self-Service;
— Case Management;
— Performance Management (Appraisal);
— HSE (Accident Reporting, Occupational Health);
— E-Recruitment.
Support Services available within this lot, (but not limited to):-
— Requirement and Process Analysis;
— Solution Design and Development (including architectural);
— Implementation;
— Integration/Interfacing with other applicable applications;
— Data Migration and Management;
— Management Information and Report Analysis;
— Training and Knowledge Transfer;
— Consultancy Support;
— Maintenance.

2)Common procurement vocabulary (CPV)

48000000, 72212440, 48812000, 48440000, 48441000, 48450000, 72212450, 72227000, 48000000, 48210000, 48400000, 48800000, 48200000,72254000, 72254100, 72260000, 72267000, 72267100, 72265000, 72000000, 72200000, 72263000, 72250000, 72820000, 72261000, 72268000,72224100, 80533000

3)Quantity or scope

Minimum of 5 suppliers will be invited to tender, the duration of the award is 5 years with the option to extend by an additional 5 years subject to agreement with the appointed supplier and the contracting authority.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be identified in payment provisions to be included within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Group or Consortia bidders must be jointly and severably liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required: Further information will be requested in the form of a pre qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required:
Further information will be requested in the form of a pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 15

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 40

2. Quality. Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UOS/PHRF/System/0715

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.1.2016 – 11:59
Payable documents: yes

IV.3.4)Time limit for receipt of tenders or requests to participate

26.1.2016 – 11:59

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Any commissions under this contract maybe subject to external funding from bodies such as Arts Council, EFA, ERDF, Heritage Lottery Fund, LEP etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Sunderland
2nd Floor, Edinburgh Building, Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail: dave.hartis@sunderland.ac.uk
Telephone: +44 1915153939
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Body responsible for mediation procedures

University of Sunderland
2nd Floor, Edinburgh Building, Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail: dave.hartis@sunderland.ac.uk
Telephone: +44 1915153939
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Sunderland
2nd Floor, Edinburgh Building, Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail: dave.hartis@sunderland.ac.uk
Telephone: +44 1915153939
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

VI.5)Date of dispatch of this notice:

7.12.2015

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