Supply Financial Planning Software Tool for Kent Schools and Academies
The support service centres on a Financial Planning Tool which provides the ability for a school to plan, set and monitor budgets, with a facility to create further budget scenarios. Currently the tool is an in house developed Excel spreadsheet that has become increasingly complex, is not sufficiently robust and is time consuming to maintain and support.
United Kingdom-Maidstone: Software supply services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Kent County Council
For the attention of: Mr Phil Lamacraft
ME14 1XQ Maidstone
Telephone: +44 3000410248
Tenders or requests to participate must be sent to: SS14 72 Financial Planning Tool for Schools and Academies
Internet address: www.kentbusinessportal.org.uk
I.2)Type of the contracting authority
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UKJ4
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The solution will be required to deliver the following high-level requirements:
1. Ability to plan, set and monitor school and academy budgets.
2. Ability to calculate salary cost using a number of salary pay schemes including the current Kent Range Scheme.
3. To be compatible with school accounting systems, including SIMS FMS6, PS Financials and Corero.
4. Ability to comply with the Council’s/DfE/EFA financial returns and requirements.
5. Ability for the council to access, with appropriate permission, individual school’s financial data.
6. Draft financial plans must be stored to a minimum level of IL2.
7. Delivery to individual schools without the need for software to be individually deployed, but with each school having a unique identifier.
Further requirements are detailed in the Invitation to Tender documentation.
The majority of KCC funded schools will utilise this solution. Academies and other LA maintained schools will also be able to purchase this tool as is the current practice. Schools Financial Services will provide training and a skills support service for all users, although technical support will be required from the provider. The use of the product to schools/academies within this solution is to be controlled by the Schools Financial Services and the provider will be required to enter into a non-competition agreement with the Council, and agree to provide technical support for any new educational establishments that are added to the solution. Therefore an appropriate licensing model is required.
Potential providers are invited to express an interest and download the documentation from the Kent Business Portal (www.kentbusinessportal.org.uk) If the provider is not already registered on the portal, registration will be required. Expressions of interest cannot be submitted by any other means.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
Expressions of Interest can only be made via www.kentbusinessportal.org.uk
VI.5)Date of dispatch of this notice: