Supply Firefighters’ Alerter and Mobilising Systems

Supply Firefighters’ Alerter and Mobilising Systems

Competitive tender for the Supply and Maintenance of a Firefighters’ Alerter and Mobilising System located at various Fire Stations across Kent.

United Kingdom-Tovil: Telecommunications equipment and supplies

2015/S 199-360806

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent and Medway Towns Fire Authority
The Godlands, Straw Mill Hill, Kent
For the attention of: Miss Sue Sparrowhawk
ME15 6XB Tovil
UNITED KINGDOM
Telephone: +44 1622692121
E-mail: procurement@kent.fire-uk.org

Internet address(es):

General address of the contracting authority: http://www.kent.fire-uk.org/

Further information can be obtained from: Kent and Medway Towns Fire Authority
The Godlands, Straw Mill Hill, Kent
For the attention of: Miss Sue Sparrowhawk
ME15 6XB Tovil
UNITED KINGDOM
Telephone: +44 1622692121
E-mail: procurement@kent.fire-uk.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent and Medway Towns Fire Authority
The Godlands, Straw Mill Hill, Kent
For the attention of: Miss Sue Sparrowhawk
ME15 6XB Tovil
UNITED KINGDOM
Telephone: +44 1622692121
E-mail: procurement@kent.fire-uk.org

Tenders or requests to participate must be sent to: Kent and Medway Towns Fire Authority
The Godlands, Straw Mill Hill, Kent
For the attention of: Miss Sue Sparrowhawk
ME15 6XB Tovil
UNITED KINGDOM
Telephone: +44 1622692121
E-mail: procurement@kent.fire-uk.org

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refer to text at Section II Object of the Contract II.1.2 Short Description of the Contract
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

KFRS13047 Firefighters’ Alerter and Mobilising Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

In accordance with best procurement practice, EU and UK Procurement Directives and Regulations and the Authority’s Procurement Service Order, the Authority is seeking to choose a Tenderer(s) by competitive tender for the Supply and Maintenance of a Firefighters’ Alerter and Mobilising System located at various Fire Stations across Kent. These systems are used to send emergency messages to radio paging type devices carried by on-call firefighters.

Whilst principally for use by the Kent and Medway Fire and Rescue Authority, the contract will also be accessible to all UK Fire and Rescue Authorities — please see full list at www.cfoa.org.uk/12072

II.1.6)Common procurement vocabulary (CPV)

32500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

In accordance with best procurement practice, EU and UK Procurement Directives and Regulations and the Authority’s Procurement Service Order, the Authority is seeking to choose a Tenderer(s) by competitive tender for the Supply and Maintenance of a Firefighters’ Alerter and Mobilising System located at various Fire Stations across Kent. These systems are used to send emergency messages to radio paging type devices carried by on-call firefighters.

Whilst principally for use by the Kent and Medway Fire and Rescue Authority, the contract will also be accessible to all UK Fire and Rescue Authorities — please see full list at www.cfoa.org.uk/12072

Estimated value excluding VAT:
Range: between 200 000 and 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

KFRS13047
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement opportunity will be completed via the Kent Business Portal — ProContract electronic tendering suite, a site run by Due North. The site can be accessed by visiting www.kentbusinessportal.org.ukTenderers should note that final submissions must be ‘uploaded’ via ProContract. Failure to follow this path may result in the tender submission being disregarded. Instructions on how to submit your response can be found within the ‘Help’ facility in ProContract. These instructions should be consulted in order to ensure that your response is submitted correctly. To submit a response, the ‘Submit Response’ button must be used and an e-mail of confirmation will be provided when a submission is successful. Tenderers should retain this e-mail of confirmation. The ProContract System maintains a strict audit trail, part of which gives detail as to the exact time that a response was uploaded. This audit trail will be used to determine if a tender response is late. There will be no exceptions unless the Tenderer can provide evidence to the contrary. If, at any time, you experience difficulty accessing ProContract, please contact the support desk on +44 1670597136. NB: Tenderers should note the following when uploading documents to the ProContract portal prior to submission: A 10 MB file will take approximately 8 minutes on average to upload on a standard Broadband connection (256 Kbps upload speed). Please take this into consideration when uploading larger files and ensure that you leave sufficient time to complete your submission before the deadline.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.10.2015

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