Supply Fitness and Sports Equipment to the Public Sector in Scotland

Supply Fitness and Sports Equipment to the Public Sector in Scotland

Multiple Lots. Cardiovascular; Cycling; Resistance; Free Weights; Fitness Accessories and Sports Equipment.

United Kingdom-Stirling: Fitness equipments

2018/S 070-154619

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930
E-mail: acahill@apuc-scot.ac.uk
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fitness and Sports Equipment

Reference number: PFB-1030AP

II.1.2)Main CPV code

37440000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Authority is seeking Contractor(s) for the provision of Fitness and Sports Equipment including Cardiovascular; Cycling; Resistance; Free Weights; Fitness Accessories and Sports Equipment to the higher education (HE) institutions and further education (FE) institutions, of Scotland, the NHS National Procurement in Scotland (and their members and affiliated bodies), Scotland Excel (and their members and affiliated bodies), and Scottish Government bodies including:

— Police Scotland,

— Scottish Fire and Rescue Service.

Parties eligible to use the Framework Agreement are as listed on Appendix E — List of Institutions.

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Cardiovascular

Lot No: 1

II.2.2)Additional CPV code(s)

37440000
51121000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Cardiovascular:

Users of this Framework may have a requirement for Cardiovascular including but not limited to:

— treadmills,

— cross / elliptical trainers,

— rowers,

— stair climbers,

— upper body ergometer,

— vibration plate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will commence on the 7.6.2018 for an initial period of 3 years and will expire on the 6.6.2021.

The Authority reserves the right to extend the Framework Agreement for a further 1 x 12 month periods subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Cycling

Lot No: 2

II.2.2)Additional CPV code(s)

37440000
51121000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Cycling:

Users of this Framework may have a requirement for Cycling including but not limited to:

— upright cycles,

— recumbent cycles,

— studio cycles,

— spin bike,

— indoor cycles,

— air bikes,

— smart trainer.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will commence on the 7.6.2018 for an initial period of 3 years and will expire on the 6.6.2021.

The Authority reserves the right to extend the Framework Agreement for a further 1 x 12 month periods subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Resistance Equipment / Fixed Weight

Lot No: 3

II.2.2)Additional CPV code(s)

37440000
51121000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Resistance Equipment / Fixed Weight:

Users of this Framework may have a requirement for Resistance / Fixed Weight including but not limited to:

— assisted chin and dip,

— lateral pull down,

— seated row,

— back extensions,

— chest press,

— multi press,

— leg curl,

— leg press,

— leg extension,

— cable cross,

— abdominal weight machine.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will commence on the 7.6.2018 for an initial period of 3 years and will expire on the 6.6.2021.

The Authority reserves the right to extend the Framework Agreement for a further 1 x 12 month periods subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Free Weights

Lot No: 4

II.2.2)Additional CPV code(s)

37442500
51121000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Free Weights:

Users of this Framework may have a requirement for Free Weights including but not limited to:

— full power rack,

— half rack,

— squat rack,

— flat bench,

— training bars,

— dumbells and rack,

— barbell set and rack,

— training discs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will commence on the 7.6.2018 for an initial period of 3 years and will expire on the 6.6.2021.

The Authority reserves the right to extend the Framework Agreement for a further 1 x 12 month periods subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fitness Accessories

Lot No: 5

II.2.2)Additional CPV code(s)

37442500
37440000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Fitness Accessories:

Users of this Framework may have a requirement for Fitness Equipment including but not limited to:

— specialist Mats E.g. Yoga; Gym,

— fitness steps,

— balance balls (various sizes),

— trampolines,

— resistance bands,

— jump / skipping ropes,

— fitness hoops,

— jump boxes,

— kettle bells and rack,

— health screening and fitness testing equipment.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will commence on the 7.6.2018 for an initial period of 3 years and will expire on the 6.6.2021.

The Authority reserves the right to extend the Framework Agreement for a further 1 x 12 month periods subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Sports Equipment

Lot No: 6

II.2.2)Additional CPV code(s)

37400000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Sports Equipment:

Users of this Framework may have a requirement for Sports Equipment including but not limited to:

— vaulting equipment,

— trampolines,

— balance beams,

— specialist mats,

— springboards,

— nets for various sports,

— balls for various sports,

— bats / Sticks for various sports,

— goal posts for various sports,

— gym based climbing wall with climbing ropes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will commence on the 7.6.2018 for an initial period of 3 years and will expire on the 6.6.2021.

The Authority reserves the right to extend the Framework Agreement for a further 1 x 12 month periods subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As stated in the ITT.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2013/S 235-407401

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/05/2018
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

February 2022.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

With reference to ESPD Questions 1.19 3A to 1.73 4C, information provided for Part 3 and 4 will be assessed on a Pass / Fail basis, where:

Pass = meets requirements as stated in Contract Notice.

Fail = does not meet requirements as stated in Contract Notice.

Form of Tender (Appendix A):

Tenderers must sign the “Form of Tender”, which can be found in the attachments section of the tender prior to award, to confirm that their Tender Response is a complete, true and accurate submission.

Freedom of Information (Appendix B).

Please confirm that you will be in a position to complete (prior to award) “Freedom of Information” (if applicable) which can be found in the attachments section of the tender prior to award. It is for information only and will not be scored.

Supply Chain Code of Conduct (Appendix D):

In partnership with Institutions, the Authority has developed “Supply Chain Code of Conduct”, which can be found in the attachments section of the tender. This document sets out the Authority’s expected standards for its supply chain in social, ethical and environmental compliance. This document should only be submitted at point of award. It is for information only and will not be scored.

List of Institutions (Appendix E):

The complete list of Institutions that can access the Framework Agreement can be found in the attachment section of PCS-Tender.

Submission of management information:

Prior to the commencement of the Framework Agreement, the Contractor will provide the Authority with contact details of the Management Information contact who will be provided with a template spreadsheet / reporting schedule along with a username and password for the management information website http://www.ucsp.ac.uk/

Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter by logging into the website and uploading the template document. If there has been no spend for the quarter then this will still require you to login and record a nil spend return.

Following the beginning of each new academic year the Authority will provide the Contractor with a new template along with the reporting schedule.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10613

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10613

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

The Framework is split into specialist Lots to enable SME’s to participate within their specialism.

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

This Framework is for Equipment to be installed into different facilities across Scotland and can be from individual machines to full fit-out. Individual Institutions may set community benefits at local level.

(SC Ref:538627).

VI.4)Procedures for review

VI.4.1)Review body

APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930Internet address:http://www.apuc-scot.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/04/2018

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