Supply Fleet Management System to NHS Wales
This contract is for the provision of a fleet management software system.
United Kingdom-St Asaph: Software package and information systems
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NHS Wales Procurement Services
Alder House, Alder Court, St Asaph Business Park, Denbighshire
For the attention of: Ian Emptage
LL17 0JL St Asaph
Telephone: +44 1745448401
Fax: +44 1745584126
General address of the contracting authority: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221
Electronic access to information: www.etenderwales.bravosolution.co.uk
Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Across Wales, UK.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
This contract is for the provision of a fleet management software system, the details of the requirement are described in the Specification document which is attached to the ITT.
Further details are set out in the Information for Bidders Document which is attached to the Invitation To Tender (ITT) located atwww.etenderwales.bravosolution.co.uk
The contract will be for 5 years.
Note: the authority is using etenderWales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access etenderWales, express your interest in this notice and access the tender documentation please visithttps://etenderwales.bravosolution.co.uk/web/login.shtml and search for ITT code itt_51076 within the appropriate area.
Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=36220
II.1.6)Common procurement vocabulary (CPV)
48000000, 72222200, 30196000, 48332000, 50111110, 50111100, 50111000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
(1) all bidders on the basis of joint and several liability or
(2) with 1 or more of the parties acting as ‘prime contractor’ (and where more than 1, on a joint and several liability basis).
Where the contract is with a special purpose company with separate legal personality established for the project, the Contracting Authority will require sufficient guarantees to be given by participants in that company or their parents.
III.1.4)Other particular conditions
Description of particular conditions: As set out in the Invitation to Tender Documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
1. Register your company on the eSourcing portal (this is only required once).
— Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk/nhs and click the link to register;
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password;
— Click the ‘PQQs / ITTs Open to All Suppliers’ link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ / ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ / ITT into your ‘My PQQs / My ITTs’ page (this is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ / ITT Details’ box.
3. Responding to the PQQ / ITT.
— Click ‘My Response’ under ‘PQQ / ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As set out in the Invitation to Tender Documents.
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
As set out in the Invitation to Tender.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
The deadline for submission of the completed Invitation to Tender (‘ITT’) is 12:00, 7.12.2015. The Contracting Authority will not accept requests for or to submit ‘ITTs’ after this date.
Bidders who access the ‘ITT’ will be provided with the specification and all associated tender documents.
To access the ITT suppliers must register with: www.etenderwales.bravosolutions.co.uk
The etenderWales Reference Number is: itt_51076.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The Contracting Authority reserves the right to award the contract in whole or in part or annul the tendering process and not award any contract.
All documents to be priced in sterling and all payments to be made in sterling.
Tender Reference Number: T.0546.
(WA Ref: 36220).
VI.5)Date of dispatch of this notice: