Supply of Flooring Materials

Supply of Flooring Materials

3 Lots. Lot – 1. The supply of carpet materials that will include carpet tiles, full rolls and cuts.

United Kingdom-Leeds: Carpets, mats and rugs

2016/S 113-201431

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
Civic Hall
Contact point(s): Projects Programmes and Procurement Unit
For the attention of: Christopher Wagner
LS1 1UR Leeds
United Kingdom
Telephone: +44 1133785979
E-mail: Christopher.wagner@leeds.gov.uk

Internet address(es):

General address of the contracting authority: www.leeds.gov.uk

Electronic access to information: www.yortender.co.uk

Electronic submission of tenders and requests to participate: www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CH223 — Supply of Flooring Materials.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

LBS Flooring section provide a vinyl and carpet repair, replacement and fitting service to Leeds City Council departments that include Corporate Property Management who look after all the Council’s public buildings, Children’s Services who provide advice and support to schools and Housing Leeds who manage the Council’s housing stock. Therefore the service covers a wide variety of buildings in terms of type and use which includes schools, leisure centres, offices, public buildings, residential / nursing homes, day centres, children’s’ homes and residential properties.
The framework will be to deliver:
Lot — 1. The supply of carpet materials that will include carpet tiles, full rolls and cuts.
Lot — 2. The supply of vinyl material including tiles, full rolls and cuts.
Lot — 3. The supply of flooring sundry items and associated products such as:
— Carpet trim,
— Vinyl trim,
— Carpet grips,
— Concrete leveller,
— Adhesives for carpets and vinyl.

II.1.6)Common procurement vocabulary (CPV)

39530000, 39531000, 39531100, 39531200, 39531300, 39531310, 39531400, 39534000, 44112200, 44000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1

1)Short description

2)Common procurement vocabulary (CPV)

39530000, 39531000, 39531100, 39531200, 39531300, 39531310, 39531400, 39534000, 44112200, 44000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2

1)Short description

2)Common procurement vocabulary (CPV)

39530000, 39531000, 39531100, 39531200, 39531300, 39531310, 39531400, 39534000, 44112200, 44000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3

1)Short description

2)Common procurement vocabulary (CPV)

39530000, 39531000, 39531100, 39531200, 39531300, 39531310, 39531400, 39534000, 44112200, 44000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AAHT-48BWKS
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.7.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Interested parties can download the tender documentation directly from https://www.yortender.co.uk/procontract/supplier.nsf/frm_home?openForm by using the scheme ID AAHT-48BWKS.

Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned by no later than the deadline specified in IV.3.4) Late submissions will not be accepted.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a 10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.6.2016

 

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