Supply of Fresh Foods to Cumbria County Council

his will encompass approx. 200-250 separate public sector sites thought-out Cumbria. Sites include (but not limited to) Local Authority Run Care establishments (residential homes, day centres etc),Schools (secondary and primary), Academies, Colleges, CCC offices and buildings, district councils within Cumbria, libraries etc.

UK-Carlisle: animal products, meat and meat products

2012/S 139-232489

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cumbria County Council
Corporate Procurement, Barras Lane, Dalston
Contact point(s): Mrs Debbie Heard
For the attention of: Mrs Debbie Heard / Mrs Alison Henderson
CA5 7NY Carlisle
UNITED KINGDOM
Telephone: +44 1228227635
E-mail: alison.e.henderson@cumbria.gov.uk

Internet address(es):

General address of the contracting authority: www.cumbria.gov.uk

Address of the buyer profile: www.the-chest.org.uk

Further information can be obtained from: Debbie Heard
All documentation relating to this tender can be obtained from www.the-chest.org.uk.

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Debbie Heard
All documentation relating to this tender can be obtained from www.the-chest.org.uk.

Tenders or requests to participate must be sent to: Mrs Debbie Heard
All documentation relating to this tender can be obtained from www.the-chest.org.uk. Suppliers wishing to Express Interest and obtain access to the contract documents should go to www.the-chest.org.uk and click on Current Opportunities from the navigation area on the left of the screen. On the next screen enter “8UTJH9 or Fresh Foods” in the box labelled “contains” then click search. To express interest you will need to login. If you are not already registered on www.the-chest.org.uk, you will need to return to the home page and click on the Register Free link in the navigation area on the left of the screen. Registration is free of charge and your user name and password will be emailed to you

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Fresh Foods.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Main place of delivery will generally, but not exclusively be to, sites as directed within the area covered by Cumbria County Council Departments and it’s customers.
This will encompass approx. 200-250 separate public sector sites thought-out Cumbria. Sites include (but not limited to) Local Authority Run Care establishments (residential homes, day centres etc),Schools (secondary and primary), Academies, Colleges, CCC offices and buildings, district councils within Cumbria, libraries etc.
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cumbria County Council is currently inviting tenders for the supply of a range of Fresh Foods including: Fresh Meat, Fresh Sausages and Fresh Poultry, Fresh Fruit & Vegetables, Fresh Bread, Fresh Sandwich Fillings, Salads and Cooked Meats.

II.1.6)Common procurement vocabulary (CPV)

15100000, 15131100, 15000000, 03200000, 03220000, 03210000, 15810000, 15890000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 3 000 000 and 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of fresh meat, fresh sausages and fresh poultry

1)Short description

The lot is for the supply of fresh meat, fresh sausages and fresh poultry direct to approx 250 establishments throughout Cumbria. The lot will be split into different geographical areas and bidders can bid for one, more than one, or all geogrpahical locations.

2)Common procurement vocabulary (CPV)

15100000, 15131100, 15000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Supply of fresh fruit and vegetables

1)Short description

The lot is for the supply of fresh fruit and vegetables direct to approx 250 establishments throughout Cumbria. The lot will be split into different geographical areas and bidders can bid for one or more than one, or all geogrpahical locations.

2)Common procurement vocabulary (CPV)

15100000, 15131100, 15000000, 03200000, 03220000, 03210000, 15810000, 15890000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Supply of fresh bread

1)Short description

The lot is for the supply of fresh bread and morning goods either direct to approx 250 establishments throughout Cumbria or via central distribution to one point in Cumbria (currently Carlisle).

2)Common procurement vocabulary (CPV)

15810000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Supply of fresh sandwich fillings, wet salads and sliced cooked meats

1)Short description

The lot is for the supply of fresh sandwich fillings, wet salads and sliced cooked meats via central distribution.

2)Common procurement vocabulary (CPV)

15000000, 03220000, 15890000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All applicants will be subject to financial appraisal and must complete the financial questions included withn the Supplier Questionniare which will be included in the tender pack.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified witin the tender documents.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Minimum level(s) of standards possibly required – all detailed within the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Minimum level(s) of standards possibly required – all detailed within the tender documentation.
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required – all detailed within the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Minimum level(s) of standards possibly required – all detailed within the tender documentation.
Minimum level(s) of standards possibly required:
Minimum level(s) of standards possibly required – all detailed within the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price/Value for Money. Weighting 55

2. Quality (Technical/Service/Product). Weighting 38

3. Sustainability. Weighting 7

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NWCE-8UTJH9

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.9.2012 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Date: 13.9.2012 – 16:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract is let on behalf of Cumbria County Council and may be open to, and may be used by, other agreed public sector bodies and authorities.
Suppliers wishing to express an interest and obtain the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter ‘Fresh Foods’ in the box labelled “contains” then click search. To express interest you will need to login. If you are not already registered on www.the-chest.org.uk, you will need to return to the home page and click on the register free link in the navigation area on the left of the screen. Registration is free of charge and your user name and password will be e-mailed to you.

Please note that Cumbria County Council is fully supportive of all aspects of diversity includingethnicity, race, religion, age, gender, disability and sexual orientation. In this respect, Cumbria County Council welcomes expressions of interest from the ethnic minority, disabled and other diverse business communities and the voluntary sector. Contractors are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority’s periodic supplier audits on all aspects of diversity.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.7.2012