Supply Fresh Fruit and Vegetables to Edinburgh Council

Supply Fresh Fruit and Vegetables to Edinburgh Council

The Supply and Distribution of Fresh Fruit, Fresh Vegetables, Bakery Products and Eggs.

United Kingdom-Edinburgh: Miscellaneous food products

2018/S 188-424222

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Contact person: Pauline Sutherland
Telephone: +44 1315694576
E-mail: Pauline.Sutherland@edinburgh.gov.uk
NUTS code: UKM75
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Supply and Distribution of Fresh Fruit, Fresh Vegetables, Bakery Products and Eggs

Reference number: CT2472

II.1.2)Main CPV code

15800000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The City of Edinburgh Council intends to put a Framework Agreement in place for the supply of fresh fruit, vegetables, bakery products and eggs.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

15300000
03142500
15612500

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

This Framework Agreement will provide fresh fruit and vegetables, bakery products and eggs to schools, social work establishments (which include day centres and care homes) and also staff restaurants as required.

We anticipate the value of this Framework Agreement to be around 1 000 000 GBP per annum.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 12 month extension

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Part III: Section A, B, C and D:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 [for above OJEU threshold)/8 and 9 of the Procurement (Scotland) Regulations 2016 (below OJEU threshold).

Part IV: Selection criteria — B:

Economic and financial standing – Question 4B.1: Tenderers are required to have a minimum “general” annual turnover of 2 000 000 GBP for the last 2 financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria — B:

Economic and financial standing – Question 4B.6: Tenderers will be required provide the following information in response to 4B.6: Current ratio for current year: 1:20 Current ratio for prior year: 1:20

The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1;10. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria — B:

Economic and financial standing – Question 4B.5: Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

(a) Employers (Compulsory) Liability Insurance — 5 000 000 GBP;

(b) Public Liability Insurance — 10 000 000 GBP;

(c) Motor Vehicle Indemnity Insurance (Statutory Third Party) for 5 000 000 GBP.

Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Part IV: Selection criteria — D:

Quality Assurance Schemes and – Question 4D.1: It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a health and safety policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a health and safety policy and is required to do so, the Council may exclude the Bidder from the competition.

Part IV: Selection criteria — D:

Environmental Management — Question 4D.2: Tenderers are required to hold documented environmental procedures, particularly concerning trade waste. Every organisation has a duty of care legal responsibility for the waste they create. This means organisations must store it correctly so it does not create a nuisance or hazard, ensure it is collected and disposed of by an authorised collector, complete a waste transfer note for waste and keep it for 2 years, make sure waste is recycled.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/10/2018
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=556711.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

A sub-contract clause is not relevant in this framework agreement. Our terms and conditions state that the Council must be consulted on the use of sub-contractors.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The City of Edinburgh Council is committed to maximising Community Benefits from its procurement activities. Under this procurement, the supplier, will be required to support the authority’s economic and social regeneration objectives, in particular targeted recruitment and training — offering individuals and young people training and work experience as part of a contract.

(SC Ref:556711)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=556711

VI.4)Procedures for review

VI.4.1)Review body

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693922Internet address: http://www.edinburgh.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/09/2018

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