Supply Fresh Fruit and Vegetables to Scottish Colleges and Universities

Supply Fresh Fruit and Vegetables to Scottish Colleges and Universities

The authority is seeking Contractor(s) for provision of fresh fruit and vegetables products to the Scottish Higher and Further Education sector and also Glasgow City Council.

United Kingdom-Stirling: Fruit, vegetables and related products

2018/S 193-436775

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Contact person: Louise Levens
Telephone: +44 1314428940
E-mail: llevens@apuc-scot.ac.uk
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Other type: Education

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

APUC Fresh Fruit and Vegetables

Reference number: CAT1061-AP

II.1.2)Main CPV code

15300000

II.1.3)Type of contract

Services

II.1.4)Short description:

The authority is seeking Contractor(s) for provision of fresh fruit and vegetables products to the Scottish Higher and Further Education sector and also Glasgow City Council. The authority are seeking to obtain, through this tendering process, price normalisation for all Institutions within a lot – regardless of size and demand. The authority are also seeking to gain a level of price normalisation across the lots where no lot is subsidised by a smaller or more geographically disperse lot. A maximum of 3 contractors will be appointed per lot.

II.1.5)Estimated total value

Value excluding VAT: 11 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

North Highlands and Islands

Lot No: 1

II.2.2)Additional CPV code(s)

15300000

II.2.3)Place of performance

NUTS code: UKM6

II.2.4)Description of the procurement:

The scope of the Framework Agreement is to secure consistent in availability of quality fresh fruit and vegetables, salad ingredients and prepared fruit and vegetables. To achieve this, all products supplied under this Framework Agreement shall conform to the general standards as set out in Article 3 of the EU Regulation (EU) No. 543/2011 and Appendix 1 Section A of this same regulation. Where applicable, fruits and salad shall be Class 1 EU Grade as defined in Annex 1, Part B – Specific Marketing Standards – to Regulation (EC) No. 543/2011.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 55
Price – Weighting: 45
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Aberdeen and Grampians

Lot No: 2

II.2.2)Additional CPV code(s)

15300000

II.2.3)Place of performance

NUTS code: UKM5

II.2.4)Description of the procurement:

The scope of the Framework Agreement is to secure consistent in availability of quality fresh fruit and vegetables, salad ingredients and prepared fruit and vegetables. To achieve this, all products supplied under this Framework Agreement shall conform to the general standards as set out in Article 3 of the EU Regulation (EU) No. 543/2011 and Appendix 1 Section A of this same regulation. Where applicable, fruits and salad shall be Class 1 EU Grade as defined in Annex 1, Part B – Specific Marketing Standards – to Regulation (EC) No. 543/2011.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 55
Price – Weighting: 45
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Perth, Angus, Dundee and Fife

Lot No: 3

II.2.2)Additional CPV code(s)

15300000

II.2.3)Place of performance

NUTS code: UKM71
NUTS code: UKM72
NUTS code: UKM77

II.2.4)Description of the procurement:

The scope of the Framework Agreement is to secure consistent in availability of quality fresh fruit and vegetables, salad ingredients and prepared fruit and vegetables. To achieve this, all products supplied under this Framework Agreement shall conform to the general standards as set out in Article 3 of the EU Regulation (EU) No. 543/2011 and Appendix 1 Section A of this same regulation. Where applicable, fruits and salad shall be Class 1 EU Grade as defined in Annex 1, Part B – Specific Marketing Standards – to Regulation (EC) No. 543/2011.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 55
Price – Weighting: 45
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

South East of Scotland (Stirling, Edinburgh, Lothian and Borders)

Lot No: 4

II.2.2)Additional CPV code(s)

15300000

II.2.3)Place of performance

NUTS code: UKM75
NUTS code: UKM73
NUTS code: UKM78
NUTS code: UKM77
NUTS code: UKM76
NUTS code: UKM91

II.2.4)Description of the procurement:

The scope of the Framework Agreement is to secure consistent in availability of quality fresh fruit and vegetables, salad ingredients and prepared fruit and vegetables. To achieve this, all products supplied under this Framework Agreement shall conform to the general standards as set out in Article 3 of the EU Regulation (EU) No. 543/2011 and Appendix 1 Section A of this same regulation. Where applicable, fruits and salad shall be Class 1 EU Grade as defined in Annex 1, Part B – Specific Marketing Standards – to Regulation (EC) No. 543/2011.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 55
Price – Weighting: 45
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

South West of Scotland (Greater Glasgow, Argyll, Renfrewshire and Ayrshire)

Lot No: 5

II.2.2)Additional CPV code(s)

15300000

II.2.3)Place of performance

NUTS code: UKM8
NUTS code: UKM9
NUTS code: UKM63

II.2.4)Description of the procurement:

The scope of the Framework Agreement is to secure consistent in availability of quality fresh fruit and vegetables, salad ingredients and prepared fruit and vegetables. To achieve this, all products supplied under this Framework Agreement shall conform to the general standards as set out in Article 3 of the EU Regulation (EU) No. 543/2011 and Appendix 1 Section A of this same regulation. Where applicable, fruits and salad shall be Class 1 EU Grade as defined in Annex 1, Part B – Specific Marketing Standards – to Regulation (EC) No. 543/2011.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 55
Price – Weighting: 45
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The authority reserves the right to extend the Framework Agreement for a period of 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Glasgow City Council

Lot No: 6

II.2.2)Additional CPV code(s)

15300000

II.2.3)Place of performance

NUTS code: UKM82

II.2.4)Description of the procurement:

The scope of the Framework Agreement is to secure consistent in availability of quality fresh fruit and vegetables, salad ingredients and prepared fruit and vegetables. To achieve this, all products supplied under this Framework Agreement shall conform to the general standards as set out in Article 3 of the EU Regulation (EU) No. 543/2011 and Appendix 1 Section A of this same regulation. Where applicable, fruits and salad shall be Class 1 EU Grade as defined in Annex 1, Part B – Specific Marketing Standards – to Regulation (EC) No. 543/2011.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 55
Price – Weighting: 45
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not Applicable

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Please refer to question 4B.5 of the ESPD and economic and financial standing section of the contract notice. Tenderers must confirm they can provide the following supporting evidence prior to award:

— Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP,

— Product Liability Insurance = 5 000 000 GBP,

— Public Liability Insurance = 5 000 000 GBP.

To demonstrate and evidence suitable economic standing, successful Contractors will be required to provide 2 years audited accounts, or equivalent if awarded the Framework Agreement.

Alternatively, if the Contractor is unable to provide the required accounting information, eg. a new business without the required accounts, then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the term of the Framework Agreement.

Please refer to 4B.6 of the ESPD.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Not Applicable

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Submission of Management Information:

Following commencement of the Framework Agreement, the contractor will provide a performance report to the authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period.

Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website:

http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 18
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 05/11/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Form of tender:

Tenderers must sign the form of tender — Appendix A prior to award to confirm that their tender response is a complete, true and accurate submission.

Supply chain code of conduct:

In partnership with institutions, the authority has developed a supply chain code of conduct — Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the supply chain code of conduct prior to award to assist in achieving its objectives.

Freedom of information:

Please confirm that you will be in a position to complete, prior to award, Appendix B — Freedom of Information (if applicable) in the technical questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12042. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason.

Not applicable:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The contractor will work with the authority to deliver community benefits or social value where they are identifiable throughout the term of the Framework Agreement. Examples of community benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.

(SC Ref:558424)

VI.4)Procedures for review

VI.4.1)Review body

APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930
E-mail: llevens@apuc-scot.ac.ukInternet address: http://www.apuc-scot.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/10/2018

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