Supply of Furniture to Universities

Supply of Furniture to Universities

The NWUPC wishes to establish a multi provider Framework Agreement for the supply, delivery and installation of Furniture. The NWUPC is acting as lead consortia.

United Kingdom-Manchester: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2014/S 093-162842

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NWUPC Ltd
Albert House, 17 Bloom Street
For the attention of: Laura Brooks
M1 3HZ Manchester
UNITED KINGDOM
Telephone: +44 1612348010
E-mail: laura.brooks@manchester.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nwupc.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/nwupc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Consortium

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Members of the Higher Education and Further Education Consortium

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Furniture.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 39 526 809,92 and 158 107 239,68 GBP

II.1.5)Short description of the contract or purchase(s)

The NWUPC wishes to establish a multi provider Framework Agreement for the supply, delivery and installation of Furniture. The NWUPC is acting as lead consortia. The agreement put in place will be open to NWUPC and CPC for requirements in relation to Furniture.
The scope of the Framework Agreement will include but not be limited to the following items contained in Table 1 and 2 below.
Table 1, Furniture Scope:
Desking (including office, bench, height adjustable and reception desking);
Tables (including general, flip top and coffee tables);
Seating (including office, specialist ergonomic, general, conference visitor and stackable seating);
Storage (including tambour units, bookcases, storage units cupboards, filing cabinets and pedestals);
Screens.
It is a mandatory requirement that the Potential Provider can supply ALL of the above products through the framework agreement.
In addition to the above the Framework Agreement will also include the provision of the following product groups.
Table 2, Extended Furniture Scope:
Bar, Bistro, Restaurant Furniture;
Breakout Furniture;
Exam Desking;
Bespoke Furniture;
Teaching Furniture.
The ability to provide the above types of furniture will not be mandatory.
Awarded suppliers will be able to provide products from their own ranges or from third party manufacturers but in all instances the orders will be placed with, invoiced by, and managed by, the Agreement holder or their nominated distributor.
This Framework Agreement will commence on 1.1.2015 for an initial period of 2 years until 31.12.2016. Consideration will be given to extending the Agreement for a further 2 12 month periods until 31.12.2018, subject to satisfactory performance and the agreement of both parties.
NWUPC and CPC have committed to participate in this procurement exercise. Please see below the level of spend through the current NWUPC Furniture Framework Agreement from November 2010 to January 2014.
Table 3, Current NWUPC Furniture Framework Agreement NWUPC and CPC Spend.
1.11.2010 to 31.7.2011, GBP 4,275,933.80;
1.8.2011 to 31.7.2012, GBP 12,552,616.46;
1.8.2012 to 31.7.2013, GBP 9,544,097.80;
1.8.2013 to 31.1.2014, GBP 5,742,884.99.
The estimated annual value of the contract is between GBP 9,881,702.48 to GBP 39,526,809.92, this estimated is based on the previous spend through the current NWUPC Furniture Framework Agreement. Spend through the Framework Agreement may potentially increase due a potential increase in capital spend for NWUPC members and a possible increased CPC membership.
There no guaranteed level of expenditure on this Agreement; the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be a large factor in determining how many institutions support the Agreement. The Authority are looking for Providers who will actively promote and market the Agreement and it is anticipated that multiple Providers will be appointed under the Framework Agreement.
A list of consortia members can be located at:

NWUPC http://www.nwupc.ac.uk/our-members

CPC http://www.cpc.salford.ac.uk/members

CPC membership is growing and is likely to increase during the period of this framework agreement.
The Framework Agreement is to be open to the current and future member institutions and affiliated Public Sector bodies including FE colleges as defined by the Consortia. Any other HE or FE Institution within the UK wishing to participate in this agreement is only able to do so via a subsequent application that is accepted by the NWUPC. The membership of the Consortia may change in the future owing to strategic realignment or the inclusion of new full or associate and affiliate members, who could be outside the education/research sector, but within the public sector. Institutions that are not members of the Consortia may be subject to the payment of additional access fees on an annual basis to the co-ordinating body in respect of their use of the agreement. These fees are individually agreed up front with each institution and may be waived at the discretion of the NWUPC. The agreements will also be made available, during their incubation period, to those participating institutions spin off companies where 50 % or more of their equity is owned by a participating institution or group of participating institutions.
Please see below a list of consortia members for NEUPC, SUPC, APUC, LUPC and HEPCW. All Agreements resulting from this tender process should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating consortia may already have in place.

NEUPC http://www.neupc.ac.uk/our-members

SUPC http://supc.procureweb.ac.uk/about-us

APUC http://www.apuc-scot.ac.uk/#!/members

LUPC http://www.lupc.ac.uk/list-of-members.html

HEPCW http://www.hepcw.ac.uk/about-us-2/

This framework agreement will be open for NWUPC and CPC members for European Regional Development Fund (ERDF) projects.
Any clarifications about the procurement should be submitted in writing by the methods outlined in Section 1.6 in the Pre – Qualification Introduction document and be received by Thursday 29.5.2014, otherwise a response cannot be guaranteed. The NWUPC will endeavour to respond to all requests for clarification within 5 working days.

Returns must be uploaded and submitted via the In-Tend system found at https://in-tendhost.co.uk/nwupc by 12:00 noon on the Thursday 12.6.2014. Late returns may not be considered.

Documents can be accessed online via Intend following registration: https://in-tendhost.co.uk/nwupc/aspx/Home

II.1.6)Common procurement vocabulary (CPV)

3900000045421153391510003913000039153000799340003910000050850000391560003915000039155000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The NWUPC wishes to establish a multi provider Framework Agreement for the supply, delivery and installation of Furniture. The NWUPC is acting as lead consortia. The agreement put in place will be open to NWUPC and CPC for requirements in relation to Furniture.
The scope of the Framework Agreement will include but not be limited to the following items contained in Table 1 and 2 below.
Table 1, Furniture Scope:
Desking (including office, bench, height adjustable and reception desking);
Tables (including general, flip top and coffee tables);
Seating (including office, specialist ergonomic, general, conference visitor and stackable seating);
Storage (including tambour units, bookcases, storage units cupboards, filing cabinets and pedestals).
Screens:
It is a mandatory requirement that the Potential Provider can supply ALL of the above products through the framework agreement.
In addition to the above the Framework Agreement will also include the provision of the following product groups.
Table 2, Extended Furniture Scope:
Bar, Bistro, Restaurant Furniture;
Breakout Furniture;
Exam Desking;
Bespoke Furniture;
Teaching Furniture.
The ability to provide the above types of furniture will not be mandatory.
Awarded suppliers will be able to provide products from their own ranges or from third party manufacturers but in all instances the orders will be placed with, invoiced by, and managed by, the Agreement holder or their nominated distributor.
This Framework Agreement will commence on 1.1.2015 for an initial period of 2 years until 31.12.2016. Consideration will be given to extending the Agreement for a further 2 12 month periods until 31.12.2018, subject to satisfactory performance and the agreement of both parties.
NWUPC and CPC have committed to participate in this procurement exercise. Please see below the level of spend through the current NWUPC Furniture Framework Agreement from November 2010 to January 2014.
Table 3, Current NWUPC Furniture Framework Agreement NWUPC and CPC Spend:
1.11.2010 to 31.7.2011, GBP 4,275,933.80;
1.8.2011 to 31.7.2012, GBP 12,552,616.46;
1.8.2012 to 31.7.2013, GBP 9,544,097.80;
1.8.2013 to 31.1.2014, GBP 5,742,884.99.
The estimated annual value of the contract is between GBP 9,881,702.48 to GBP 39,526,809.92, this estimated is based on the previous spend through the current NWUPC Furniture Framework Agreement. Spend through the Framework Agreement may potentially increase due a potential increase in capital spend for NWUPC members and a possible increased CPC membership.
There no guaranteed level of expenditure on this Agreement; the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be a large factor in determining how many institutions support the Agreement. The Authority are looking for Providers who will actively promote and market the Agreement and it is anticipated that multiple Providers will be appointed under the Framework Agreement.
A list of consortia members can be located at:

NWUPC http://www.nwupc.ac.uk/our-members

CPC http://www.cpc.salford.ac.uk/members

CPC membership is growing and is likely to increase during the period of this framework agreement.
The Framework Agreement is to be open to the current and future member institutions and affiliated Public Sector bodies including FE colleges as defined by the Consortia. Any other HE or FE Institution within the UK wishing to participate in this agreement is only able to do so via a subsequent application that is accepted by the NWUPC. The membership of the Consortia may change in the future owing to strategic realignment or the inclusion of new full or associate and affiliate members, who could be outside the education/research sector, but within the public sector. Institutions that are not members of the Consortia may be subject to the payment of additional access fees on an annual basis to the co-ordinating body in respect of their use of the agreement. These fees are individually agreed up front with each institution and may be waived at the discretion of the NWUPC. The agreements will also be made available, during their incubation period, to those participating institutions spin off companies where 50 % or more of their equity is owned by a participating institution or group of participating institutions.
Please see below a list of consortia members for NEUPC, SUPC, APUC, LUPC and HEPCW. All Agreements resulting from this tender process should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating consortia may already have in place.

NEUPC http://www.neupc.ac.uk/our-members

SUPC http://supc.procureweb.ac.uk/about-us

APUC http://www.apuc-scot.ac.uk/#!/members

LUPC http://www.lupc.ac.uk/list-of-members.html

HEPCW http://www.hepcw.ac.uk/about-us-2/

This framework agreement will be open for NWUPC and CPC members for European Regional Development Fund (ERDF) projects.
Any clarifications about the procurement should be submitted in writing by the methods outlined in Section 1.6 in the Pre – Qualification Introduction document and be received by Thursday 29.5.2014, otherwise a response cannot be guaranteed. The NWUPC will endeavour to respond to all requests for clarification within 5 working days.

Returns must be uploaded and submitted via the In-Tend system found at https://in-tendhost.co.uk/nwupc by 12:00 noon on the Thursday 12.6.2014. Late returns may not be considered.

Documents can be accessed online via Intend following registration: https://in-tendhost.co.uk/nwupc/aspx/Home

Estimated value excluding VAT:
Range: between 39 526 809,92 and 158 107 239,68 GBP

II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.1.2015. Completion 31.12.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:

https://in-tendhost.co.uk/nwupc

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:

https://in-tendhost.co.uk/nwupc

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:

https://in-tendhost.co.uk/nwupc

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:

https://in-tendhost.co.uk/nwupc

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:

https://in-tendhost.co.uk/nwupc

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:

https://in-tendhost.co.uk/nwupc

Minimum level(s) of standards possibly required: See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:

https://in-tendhost.co.uk/nwupc

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:

https://in-tendhost.co.uk/nwupc

Minimum level(s) of standards possibly required:
See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:

https://in-tendhost.co.uk/nwupc

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Minimum number of operators to be invited to Invitation to Tender is 5 inline with regulations.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FFE3050 NW

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.6.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place:

NWUPC Ltd, Albert House, 17 Bloom Street, Manchester, M1 3HZ.

 

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Staff members and or consortia members of the NWUPC.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1.1.2017.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This framework agreement will be open for NWUPC and CPC members for European Regional Development Fund (ERDF) projects.
The Pre Qualification Introduction and Questionnaire can be down loaded via Intend following registration on the Intend website:

https://in-tendhost.co.uk/nwupc

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The NWUPC will carry out a 10 standstill period before the award of any resulting framework agreements.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.5.2014

Enjoyed this post? Share it!