Supply of Gas Detection Safety Devices to the Home Office

Supply of Gas Detection Safety Devices to the Home Office

The Gas Detection Safety Devices supplied and maintained must alert the user in respect of hazardous levels of gasses throughout the warrantied lifetime of the device.

United Kingdom-London: Checking and testing apparatus

2015/S 004-004403

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sectretary of State for the Home Department (The Home Office)
3rd Floor, Peel Building, 2 Marsham Street
Contact point(s): Agent (for the purpose of this procurement only): Crown Commercial Service, 9th Floor, the Capital, Old Hall Street, Liverpool, L3 9PP
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: managedcontracts@ccs.gsi.gov.ukeenablement@ccs.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://ccs.cabinetoffice.gov.uk

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Gas Detection Safety Devices.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Secretary of State for the Home Department (The Home Office) and the Border Force (referred to in this procurement as the Contracting Authority) requires a Potential Provider to supply and maintain Single and Multiple Gas Detection Safety Devices.
Border Force officers are engaged in the search of commercial shipping when working in atmospheres where there is a risk of oxygen deficiency or enrichment. Shipboard and container freight search teams are also at risk from multiple gasses whilst working in confined spaces and inside freight containers.
The Gas Detection Safety Devices supplied and maintained must alert the user in respect of hazardous levels of gasses throughout the warrantied lifetime of the device.

II.1.6)Common procurement vocabulary (CPV)

38500000, 38430000, 38431000, 38431100, 38432100, 38543000, 50413100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This Contract comprises of one (1) lot. The Supplier will be required to fulfil all the requirements as described in this document. The Supplier shall provide both Single and Multiple Five (5) Gas devices in addition to providing a program of maintenance and repair services for the devices where necessary.
The Supplier shall provide Single (O2) Gas Monitor / Devices of light weight compact design suitable for use within the arduous and confined spaces found aboard maritime shipping and containerised freight, within which there may be a lack or surfeit of oxygen.
The Supplier shall provide Multiple (5) Gas Devices of light weight compact design suitable for use within the arduous and confined space environments found aboard maritime shipping and containerised freight, within which there may also be a risk of explosive atmospheres being present.
The Supplier shall provide planned and reactive maintenance, repair and calibration service in accordance with the manufacturer’s recommendations. Such a maintenance service shall be provided by returning items to a central workshop. The majority of Multiple Five (5) Gas Devices will be deployed at Liverpool, Immingham, Felixstowe and Southampton.
The duration of the Contract is four (4) Years with the option of a one year extension. During this period the Contracting Authority expects to operate approximately 90 single-gas detection devices per annum and 80 Multiple Five (5)-Gas detection devices over the life of the Contract.
This Procurement is being managed and facilitated by Crown Commercial Service (referred to as the Agent). The Agent is acting on behalf of the Contracting Authority throughout the procurement process.
The Gas Detection Safety Devices Contract will be between the successful Supplier and the Contracting Authority, not the Agent.
Estimated value excluding VAT: 230 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract is for a period of four (4) years with the Contracting Authority retaining the prerogative to extend the Contract for a further one period of twelve, (12) months.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Agent if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a Contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Provider will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an Invitation to Tender (‘ITT’).
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailingexpressionofinterest@ccs.gsi.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Support Desk email: eenablement@ccs.gsi.gov.uk

Responses must be published by the date in IV.3.4).
From 1.10.2014, suppliers must be compliant with the new Cyber Essentials controls if bidding for government contracts which involve the handling of sensitive and personal information and the provision of certain technical products and services.
The easiest way to demonstrate that the Cyber Essentials requirements are met is to gain the Cyber Essentials certificate and this is also likely to be the cheapest way to demonstrate compliance.
The Cyber Essentials Assurance Framework, leading to the award of Cyber Essentials and Cyber Essentials Plus certificates for organisations, has been designed in consultation with SMEs, including the Federation for Small Business, to be ‘lighttouch’ and achievable at low cost.
The two options give organisations a choice over the level of assurance they wish to gain and the cost of doing so. This scheme offers the right balance between providing additional assurance of an organisation’s commitment to implementing cyber security to third parties, while retaining a simple and low cost mechanism for doing so.
The need to meet the requirements of the Cyber Essentials Scheme will extend to Sub-Contractors of the Supplier where such Sub-Contractors are involved, on behalf of the Supplier, in the handling of sensitive and personal information and the provision of certain technical products and services. The Supplier and any Sub-Contractors will need to renew their evidence of Cyber Essentials compliance at least annually.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an Invitation to Tender (ITT).

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1).

The Agent may take into account any of the following information:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the Contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1).

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM3714

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.2.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 16.2.2015 – 15:00

Place:

Electronically, via web-based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please note this Procurement is being managed and facilitated by Crown Commercial Service (referred to as the Agent). The Agent is acting on behalf of the Contracting Authority throughout the procurement process.
The Gas Detection Safety Devices Contract will be between the successful Supplier and the Contracting Authority, not the Agent.
Potential Providers should note that, in accordance with the UK Government’s policies on transparency, the Agent intends to publish the Selection and Award Questionnaires, Invitation to Tender (ITT) document and the text of any Contract awarded, subject to possible redactions at the discretion of the Agent.
The Agent expressly reserves the right (i) not to award the Contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will either the Agent or the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to Contract award is accordingly a matter solely for the commercial judgement of potential suppliers.
The duration of the Contract is for an initial 4 years with the option to extend a further 12 Months. Thus the potential duration of the Contract is 4+1 Years.
All Potential Providers are required to provide the Contracting Authority with one sample of each of the Gas Detention Safety Devices (Single and Multiple Five (5)) to enable the Contracting Authority to verify that Potential Providers are able to fully comply with the mandatory Gas Detention Safety Device (Single and Multiple Five (5) Gas) requirements. Sample to be submitted are required to be those in which Potential Providers Tender Submission is based on. Samples are to be sent directly to the Contracting Authority as outlined in the Invitation to Tender.
The value provided in Section II.2.1) is only an estimate and is based on the initial 4 year duration.
Further information about other departments within the Home Office, can be found by accessing the following web link:

https://www.gov.uk/government/organisations/home-office

Please refer to the CCS web site:

http://ccs.cabinetoffice.gov.uk/i-am-supplier/supplier-guidance-supporting-information/complaintsduring-procurement-process for information about how complaints are handled during the procurement process.

NOTE: There is no appeal as such to a decision on whether or not to award the Contract but if you wish to make representations to the Agent about the conduct or outcome of the procurement you should email the Agent at the address stated in Section I.1).
A party who feels that there has been a breach of procurement law may apply to the High Court for one of the remedies available under the Public Contracts Regulations 2006.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.1.2015

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