Supply Grounds Maintenance Equipment to ESPO

Supply Grounds Maintenance Equipment to ESPO

The framework is for the provision of Grounds maintenance machinery, spare parts and maintenance of grounds maintenance machinery. 

United Kingdom-Leicester: Grounds-maintenance equipment

2014/S 136-243963

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

ESPO (see www.espo.org)
Barnsdale Way, Grove Park, Enderby
For the attention of: Ms Laura Maitland
LE19 1ES Leicester
UNITED KINGDOM
Telephone: +44 1162657947
E-mail: l.maitland@espo.org
Fax: +44 1162944384

Internet address(es):

General address of the contracting authority: www.espo.org

Further information can be obtained from: ESPO
In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: a) Go to www.eastmidstenders.org, b) If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page, c) Once registered visit the home page and search for the tender ‘274_14 Grounds Maintenance Machinery’ by selecting ‘View Opportunities’, d) Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen. You should receive a notification email confirming your expression of interest, e) Once fully registered, you should download the tender from the website, f) If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: ESPO
Please see above “Further information can be obtained at”

Tenders or requests to participate must be sent to: ESPO
Please see above “Further information can be obtained at”

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: Local Authority Services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

274_14 Grounds Maintenance Machinery.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The framework is for the provision of Grounds maintenance machinery, spare parts and maintenance of grounds maintenance machinery. ESPO wish to establish, by means of a competitive tender exercise, a national framework for the provision of grounds maintenance machinery. Tenderers will be invited to supply a wide range of motorised and handheld grounds maintenance machinery to include, but not limited to, mowers and associated equipment, strimmers, hedge cutters, chainsaws, blowers and associated equipment, spreaders and sprayers, compact tractors, trailers, quad bikes, woodchippers and shredders, rollers, water pumps and miscellaneous machinery.
Suppliers will not be able to solely bid for maintenance/repair/parts, in isolation to the supply of machinery.
The framework is to be split into Lots as follows:
— Lot 1 – Mowers (domestic / professional) and associated equipment,
— Lot 2 – Mowers (ride-on) and associated equipment,
— Lot 3 – Mowers (trailed) and associated equipment,
— Lot 4 – Strimmers,
— Lot 5 – Hedge-cutters; chainsaws blowers, vacuums and associated equipment,
— Lot 6 – Spreaders and sprayers,
— Lot 7 – Compact tractors,
— Lot 8 – Trailers,
— Lot 9 – Quad bikes,
— Lot 10 – Woodchippers and shredders,
— Lot 11 – Rollers,
— Lot 12 – Water pumps,
— Lot 13 – Miscellaneous.
Suppliers will not be able to solely bid for maintenance/repair/parts, in isolation to the supply of machinery.
Full details on all Lots is provided within the Tender documents.
Electronic auctions will not be used in the establishment of this framework however electronic auctions may be used at further competition stage.
Whilst initially for use by local authorities served by ESPO (see www.espo.org for further details), being a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC, the Framework Agreement may also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and their Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/about-us/ojeu-permissible-users.aspxIn order to express an interest in tendering for this opportunity, please see details below and please ensure you refer to instructions and guidance available:

— Go to www.eastmidstenders.org

— (If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page.
— Once registered visit the home page and search for the tender ‘274_14 Grounds Maintenance Machinery’ by selecting ‘View Opportunities’
— Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen.
You should receive a notification email confirming your expression of interest.

If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.comor telephone +44 1670597136.

II.1.6)Common procurement vocabulary (CPV)

433251001631000016311100167000001614000016150000421221303422330034913000508000004383000043812000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The value of GBP 1 000 000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed – but has nevertheless been incorporated within a range of GBP 1 000 000 to GBP 4 000 000 for the duration (including the extension option referred to at Section II.2.2)

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated in Section II.1.4 include the option period.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.10.2014. Completion 30.9.2016

Information about lots

Lot No: 1 Lot title: Grounds Maintenance Machinery

1)Short description

The framework is to be split in to lots as follows:
— Lot 1 – Mowers (domestic / professional) and associated equipment,
— Lot 2 – Mowers (ride-on) and associated equipment,
— Lot 3 – Mowers (trailed) and associated equipment,
— Lot 4 – Strimmers,
— Lot 5 – Hedge-cutters; chainsaws blowers, vacuums and associated equipment,
— Lot 6 – Spreaders and sprayers,
— Lot 7 – Compact tractors,
— Lot 8 – Trailers,
— Lot 9 – Quad bikes,
— Lot 10 – Woodchippers and shredders,
— Lot 11 – Rollers,
— Lot 12 – Water pumps,
— Lot 13 – Miscellaneous.
Suppliers will not be able to solely bid for maintenance/repair/parts, in isolation to the supply of machinery.
Full details on Lots will be provided in the Invitation to Tender.

2)Common procurement vocabulary (CPV)

433251001631000016311100167000001614000016150000421221303422330034913000508000004383000043812000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.
2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 30 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

274_14

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 106-186067 of 4.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For an informal discussion about the framework or the tendering process, please make contact with the ESPO Buyer, Joseph Dempsey on +44 116265 7864.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.7.2014

Enjoyed this post? Share it!