Supply Grounds Maintenance Vehicles and Machinery

Supply Grounds Maintenance Vehicles and Machinery

This is an invitation to tender for the provision of vehicles and machinery to support a grounds maintenance contract.

United Kingdom-Ashford: Grounds-maintenance equipment

2016/S 047-077327

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ashford Borough Council
Civic Centre, Tannery Lane
Ashford
TN23 1PL
UNITED KINGDOM
Telephone: +44 1233333311
E-mail: procurement@ashford.gov.uk
NUTS code: UKJ4Internet address(es):Main address: http://www.ashford.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA28849

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://sebp.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance Vehicles and Machinery.

II.1.2)Main CPV code

43325100

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This is an invitation to tender for the provision of vehicles and machinery to support a grounds maintenance contract. For vehicle procurement various pricing options are requested and will be assessed (i.e. Lease v. Outright Purchase for vehicles). If the Lease Vehicle option is chosen this will run for a term of either 3 or 5 years. A supplier can bid for more than 1 Lot and we are looking to award 1 provider for each Lot.

II.1.5)Estimated total value

Value excluding VAT: 769 235.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Vehicles

Lot No: 1

II.2.2)Additional CPV code(s)

34100000
34115300
34144000
50100000
50110000
34136000
34136100

II.2.3)Place of performance

NUTS code: UKJ4
Main site or place of performance:

Ashford, Kent.

II.2.4)Description of the procurement:

Specific vehicles are required in order to carry out the grounds maintenance operations successfully. Evaluation of a leave v. purchase option will be considered as part of the tender evaluation process, and as such the period of contract will either be 3 or 5 years for the leasing option and no specific end date for purchase option.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Cost criterion – Name: Price / Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 310 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

If the leasing option chosen, the contract will be re-procured at end of lease.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Tractor

Lot No: 2

II.2.2)Additional CPV code(s)

16720000
16700000
34138000

II.2.3)Place of performance

NUTS code: UKJ4
Main site or place of performance:

Ashford, Kent.

II.2.4)Description of the procurement:

A heavy duty tractor is required in order to carry out the grounds maintenance operations successfully.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Cost criterion – Name: Price / Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 37 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Large Machinery

Lot No: 3

II.2.2)Additional CPV code(s)

43325100
16310000
16311000
16311100
16120000
34223000
34223300
34223310

II.2.3)Place of performance

NUTS code: UKJ4
Main site or place of performance:

Ashford, Kent.

II.2.4)Description of the procurement:

Equipment in this Lot includes ride on mowers, mini diggers, water bowser and trailers. Evaluation of tenders will be based on purchasing the machinery.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Cost criterion – Name: Price / Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 373 750.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Pedestrian Machinery

Lot No: 4

II.2.2)Additional CPV code(s)

43325100
16310000
16311000
16311100
16120000

II.2.3)Place of performance

NUTS code: UKJ4
Main site or place of performance:

Ashford, Kent.

II.2.4)Description of the procurement:

Equipment in this Lot includes pedestrian rotary and cylinder mowers, strimmer, backpack and hand held blowers and hedge trimmers. Evaluation of tenders will be based on purchasing the machinery.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Cost criterion – Name: Price / Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 47 985.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Public Contracts Regulations 2015.

Discretionary Exclusions:

(1) Contracting authorities may exclude from participation in a procurement procedure any economic operator in any of the following situations:

(a) Where the contracting authority can demonstrate by any appropriate means a violation of applicable obligations referred to in Regulation (56(2));

(b) Where the economic operator is bankrupt or is the subject of insolvency or winding-up proceedings, where it’s assets are being administered by a liquidator or by the Court, where it is in an arrangement with creditors, where it’s business activities are suspended or it is in any analogous situation arising from a similar procedure under the laws and regulations of any State;

(c) Where the contracting authority can demonstrate by appropriate means that the economic operator is guilty of grave professional misconduct, which renders it’s integrity questionable;

(d) Where the contracting authority has sufficiently plausible indications to conclude that the economic operator has entered into agreements with other economic operators aimed at distorting competition;

(e) Where a conflict of interest within the meaning of regulation 24 cannot be effectively remedied by other, less intrusive measures;

(f) Where a distortion of competition from the prior involvement of the economic operator in the preparation of the procurement procedure, as referred to in regulation 41, cannot be remedied by other, less intrusive measures;

(g) Where the economic operator has shown significant or persistent deficiencies in the performance of a substantive requirement under a prior public contract, a prior contract with a contracting entity or a prior concession contract, which led to early termination of that prior contract, damages or other comparable sanctions;

(h) Where the economic operator:

(i) Has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria; or

(ii) Has withheld such information or is not able to submit supporting documents required under regulation 59; or

(i) Where the economic operator has:

(i) Undertaken to:

(aa) Unduly influence the decision-making process of the contracting authority; or

(bb) Obtain confidential information that may confer upon it undue advantages in the procurement procedure; or

(ii) Negligently provided misleading information that may have a material influence on decisions concerning exclusion, selection or award.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

(a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;

(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

(c) A statement of the undertakings’ overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available;

(d) The Local Authority may undertake a corporate creditworthiness search.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

(a) A list of the principal deliveries affected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of satisfactory delivery and services provided shall be given: where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, where the recipient was a private purchaser, by the purchaser’s certification.

(b) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts those upon whom the contractor can call in order to carry out the work;

(c) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/04/2016
Local time: 14:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/04/2016
Local time: 14:30
Place:

Ashford Borough Council, Civic Centre, Tannery Lane, Ashford, Kent, TN23 1PL. F.A.O. Customer Services Manager (Customer Contact Centre).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Dependent on decision lease v. purchase — if lease either 3 or 5 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The tender document and supply contract to be used can be accessed and viewed from https://sebp.due-north.com Questions for clarification must be entered on the South East Business Portal, and we will hope to respond within 5 days of receipt of question.

It is proposed to issue all items included within a Lot to 1 supplier.

(MT Ref:171632).

VI.4)Procedures for review

VI.4.1)Review body

Ashford Borough Council
Civic Centre, Tannery Lane
Ashford
TN23 1PL
UNITED KINGDOM
Telephone: +44 1233333311Internet address:http://www.ashford.gov.uk

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
The Strand
London
WC2A 2LL
UNITED KINGDOM
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/03/2016

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