Supply High Performance Computing Environment to University of Exeter
The University’s aim is to build on an initial base design in a modular approach during the initial contract period.
United Kingdom-Exeter: Super computer
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Exeter
Procurement Services, Northcote House, The Queen’s Drive
Contact point(s): https://in-tendhost.co.uk/universityofexeter/aspx/Home
EX4 4QJ Exeter
Telephone: +44 1392661000
General address of the contracting authority: www.exeter.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofexeter/aspx/Home
Electronic access to information: https://in-tendhost.co.uk/universityofexeter/aspx/Home
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofexeter/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Please refer to Additional Information section
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UKK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
30211100, 72500000, 72611000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The University plans to commission the new HPC environment in Q4 2015. The expected lifetime for the initial installation is approximately 4 years. During this period, incremental expansion of the HPC environment is expected. The first installation in 2015 will consist of a base model, designed to encompass a wide range of research requirements. After commissioning, an extended performance review will then inform a second phase of hardware deployment in 2016, building on the 1st phase. This staged scaling up of the environment will ensure that the HPC provision matches closely the evolving requirements of the research community, maximising return on investment. The current research user base includes traditional HPC users who require maximal performance for their applications, and whose workload can be effectively managed with a batch scheduler. In addition, the University has many researchers who work with customised virtual environments, often interactively, and who require resources on-demand. The University seeks a single coherent HPC environment, serving the current needs of all researchers, and based on architecture that is readily scalable to meet future demands. Although likely to comprise of a range of system architectures, it is expect that several components of the system will be shared (e.g. file systems, authentication) where this proves to be advantageous and cost effective. It is essential that the new HPC environment provides a coherent platform capable of effectively supporting multi-disciplinary research projects. The University has technical competency and capacity to support HPC installations, and is also looking to the supplier to provide suitable levels of maintenance and support services. As a minimum, it is expected that the supplier will provide contractual support for critical hardware components and software support, enabling the software suite to be maintained at latest versions throughout the contract lifetime. Any contract put in place as a result of this procurement process will cover an initial period of 4 years, with options to extend further up to a maximum of 6 years. The majority of the hardware expenditure will be in 2015 and 2016, reflecting the initial base model installation and subsequent expansion as described above. The total approved budget for both the initial installation and subsequent expansion during 2015-2016 is in the region of 2 500 000 GBP (inc. VAT). This is profiled over the 2 year period and includes internal project costs, hardware, operational data storage, management system, related services, and installation costs. In addition to the secured funds, it is known that the HPC environment is likely to attract funding from external sources originating from existing and future research grant applications. On occasion the terms of any funding may require the funding body/Partner organisation to purchase directly from the successful Supplier as part of this contract. A value for total input from these sources is difficult to define but based on previous experience could extend the funding envelope to approximately 9 000 000 GBP. The resultant upgrades and enhancements could extend the effective operational lifetime of the entire environment beyond 4 years.
Estimated value excluding VAT:
Range: between 650 000 and 9 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: The selected contractor will be required to have all appropriate permissions and licences etc. to undertake the project/s in the UK and under UK legislation [and, or under all equivalent legislation in the place of their establishment] and will be required to evidence these according to the requirements set out in the tender documents. Other conditions may be set out in the tender documents and contract documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As stated in the tender documents.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As stated in the tender documents.
As stated in the tender documents.
Minimum level(s) of standards possibly required:
As stated in the tender documents.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As stated in pre-qualification, dialogue and tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Reference to project(s) and/or programme(s): In addition to the University of Exeter provided secured funds, it is known that the HPC facility is likely to attract future funding from external sources originating from existing and future research grant applications. These may be from a range of funding sources including the EU, these may include but not be limited to: ERDF, RCUK, NERC, AHRC, BBSRC, ESRC, EPSRC, MRC, STFC and the Welcome Trust.
Interested parties/prospective tenderers may only express an interest in participating in this procurement opportunity by registering on the University’s e-tendering system, InTend at the address:https://in-tendhost.co.uk/universityofexeter/aspx/Home [the address listed at Section I.1 of this notice under heading listed for ‘Contact’ and submitting an ‘expression of interest’ against the project called ‘UOE/2014/055 HIGH PERFORMANCE COMPUTING FACILITY’ in order to be sent the pre-qualification questionnaire and all other information available to prospective tenderers at this time.Interested parties/prospective tenderers should note that all communication including questions about this procurement to the University must be made via the InTend portal. No approach of any kind by any potential Tenderer/Tenderer in connection with this procurement process may be made in any other manner or to any person within, or associated with, the University of Exeter [including its representatives]. The interested party/prospective tenderer/tenderer is responsible for maintaining the currency of the contact email address registered in InTend throughout the procurement process as this will be the method used by the University to issue tender documents and other information to participants to this procurement opportunity. The University reserves the right to restrict changes to a consortium’s membership and a Tenderer’s proposed key sub-contractor supply chain in accordance with the requirements provided in the tender documents. The University reserves the right to reject all or any of the tenders for the proposed contract and/or stop the procurement process or cancel the procurement at any time. The University also reserves the right not to award a contract at any time without any liability on its part. Please note that the University reserves the right to terminate the procurement process for any reason, including but not limited to: insufficient eligible tenderers, insufficient financing is available to allow the completion of the project, [if relevant] planning applications are rejected, or approved with limitations or conditions that in the University’s ultimate discretion, render the proposed project unaffordable/unviable. Nothing in this contract notice, tender documents, contract documents, any other written, or oral communication from the University or its representatives to the prospective tenderers/tenderers shall generate any contractual obligations or intention to create a contract prior to any signature of a final written contract.
Text in addition to Annex A
In addition to the University of Exeter, the University may purchase under this contract on behalf of other Educational bodies (both HEI and FE), Commercial Partners and Government Organisations it may be working with when utilising the High Powered Computer Environment.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=122041508
GO Reference: GO-201518-PRO-6276186.
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: