Supply of Home Computing Equipment

Supply of Home Computing Equipment

Supply of a range of laptops, desktops and tablet devices to families caring for severely disabled children living in the UK. In all cases, the unit must be delivered to the family’s home address.

United Kingdom-York: Personal computers

2014/S 142-254394

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Family Fund
4 Alpha Court, Huntington
For the attention of: Claire White
YO32 9WN York
UNITED KINGDOM
Telephone: +44 1904550021
E-mail: caw@familyfund.org.uk

Internet address(es):

General address of the contracting authority: www.familyfund.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA13081

Further information can be obtained from: The Family Fund
4 Alpha Court, Huntington
For the attention of: Claire White
YO32 9WN York
UNITED KINGDOM
Telephone: +44 1904550021
E-mail: caw@familyfund.org.uk
Internet address: www.familyfund.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Family Fund
4 Alpha Court, Huntington
For the attention of: Claire White
YO32 9WN York
UNITED KINGDOM
Telephone: +44 1904550021
E-mail: caw@familyfund.org.uk
Internet address: www.familyfund.org.uk

Tenders or requests to participate must be sent to: The Family Fund
4 Alpha Court, Huntington
For the attention of: Claire White
YO32 9WN York
UNITED KINGDOM
Telephone: +44 1904550021
E-mail: caw@familyfund.org.uk
Internet address: www.familyfund.org.uk

I.2)Type of the contracting authority

Other: Charity

I.3)Main activity

Other: Grant maker

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Home Computing Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK wide.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Supply of a range of laptops, desktops and tablet devices to families caring for severely disabled children living in the UK. In all cases, the unit must be delivered to the family’s home address.
Laptops and desktops will have a minimum specification. In addition to the hardware, the package will need to include:
3 year technical warranty and software support (telephone helpline)
3 year accidental damage and theft insurance
3 year anti-virus and web filtering software (PAS74 standard)
Assistive technology software
Assistive technology hardware (on an ad-hoc basis when required)
Tablets must be available in a range of sizes and operating systems and must include:
Protective case
Screen protector
Manufacturer’s warranty
Assistive technology features
Support (telephone helpline)

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=137915

II.1.6)Common procurement vocabulary (CPV)

3021300030213200

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Laptops — England, Scotland and Wales — 3,750 units per annum;
Desktops — England, Scotland and Wales — 1,250 units per annum;
Laptops — Northern Ireland — 225 units per annum;
Desktops — Northern Ireland — 75 units per annum;
Tablets — England, Scotland and Wales — 6,500 units per annum;
Tablets — Northern Ireland — 500 units per annum.
Total 12,300 units per annum (approximately).

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of laptops and desktops – England, Scotland and Wales

1)Short description

Laptops and desktops will have a minimum specification. In addition to the hardware, the package will need to include:
3 year technical warranty and software support (telephone helpline);
3 year accidental damage and theft insurance;
3 year anti-virus and web filtering software (PAS74 standard);
Assistive technology software;
Assistive technology hardware (on an ad-hoc basis when required).

2)Common procurement vocabulary (CPV)

30213000

3)Quantity or scope

Approximately 5 000 units per annum, split as follows:
Laptops — 3 750 (75 %);
Desktops — 1 250 (25 %).
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Northern Ireland is a separate lot because the grant value is lower than for the rest of the UK.

Lot No: 2 Lot title: Supply of laptops and desktops — Northern Ireland

1)Short description

Laptops and desktops will have a minimum specification. In addition to the hardware, the package will need to include:
3 year technical warranty and software support (telephone helpline);
3 year accidental damage and theft insurance;
3 year anti-virus and web filtering software (PAS74 standard);
Assistive technology software;
Assistive technology hardware (on an ad-hoc basis when required).

2)Common procurement vocabulary (CPV)

30213000

3)Quantity or scope

Approximately 300 units per annum, split as follows:
Laptops — 225 (75 %);
Desktops — 75 (25 %).
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Northern Ireland is a separate lot because the grant value is lower than for the rest of the UK.

Lot No: 4 Lot title: Supply of tablets – Northern Ireland

1)Short description

Tablets must be available in a range of sizes and operating systems and must include:
Protective case;
Screen protector;
Manufacturer’s warranty;
Assistive technology features;
Support (telephone helpline).

2)Common procurement vocabulary (CPV)

30213200

3)Quantity or scope

Approximately 500 units per annum.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Northern Ireland is a separate lot because the grant value is lower than for the rest of the UK.

Lot No: 3 Lot title: Supply of tablets — England, Scotland and Wales

1)Short description

Tablets must be available in a range of sizes and operating systems and must include:
Protective case;
Screen protector;
Manufacturer’s warranty;
Assistive technology features;
Support (telephone helpline).

2)Common procurement vocabulary (CPV)

30213200

3)Quantity or scope

Approximately 6,500 per annum.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Northern Ireland is a separate lot because the grant value is lower than for the rest of the UK.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment on delivery of the unit to the family.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2010/S 239-365320 of 9.12.2010

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

22.8.2014 – 18:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:137915).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.7.2014

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